ACCESS CONTROL POA BOARD MEETING OCTOBER 2009

MEMBERS OF COMMITTEE Jay Huber, Chairman Chuck Marklin Mike Williamson BJ Locke Claude Crass Randy Doi

COMMITTEE TASK REVIEW ENTIRE ACCESS CONTROL SYSTEM In February 2009, Oversight Director Nick Cole told residents there was going to be a study to review the entire access control system, told them there were no sacred cows, and to start the process as if we had no system. The Board felt this needed to be done periodically and also in response to some resident concerns.

FINDINGS LIMITED ACCOUNTABILITY AT FRONT GATE *NO CONTROL OVER CLICKERS AUTO PROGRAMMED ENTRY *PROGRAMS AND CONTROL OF TRANSPONDERS OUT OF DATE *FORMER RESIDENTS STILL HAVE CLICKERS/TRANSPONDERS *ADDITION AND REMOVAL OF PEOPLE FROM DATA BASE LIMITED *NO ELECTRONIC CAPTURE OF NON RESIDENT ENTRY

NO ACCOUNTABILITY AT BACK GATE *NO RECORDING OR KNOWLEDGE OF WHO IS ENTERING *PIGGY BACKING COMMON FOR NON-RESIDENTS / VENDORS *SAFETY ISSUES WITH MULTIPLE VEHICLES ENTERING

TRANSPONDER SYSTEM IS NOT RELIABLE AND PARTS ARE BECOMING OBSOLETE

CHOICES *PATCH TOGETHER EXISTING SYSTEM / ATTEMPT TO READJUST READERS *DO NOTHING *ADD /CHANGE CURRENT TRANSPONDER SYSTEM *CHANGE TO NEW SYSTEM (S) WITH DIFFERENT TECHNOLOGY

EVALUATION PROCESS *ATTEMPTED TO IMPROVE/REPAIR EXISTING SYSTEM *CALLED IN EXPERTS IN THE FIELD; FOUR (4) VENDORS *ASKED VARIOUS CITY DEPARTMENTS FOR INPUT *VISITED OTHER COMMUNITIES AND MET WITH THEIR ACCESS CONTROL PERSONNEL *REVIEWED OTHER TECHNOLOGIES

RECOMMENDATIONS FRONT GATE *REPLACE TRANSPONDER SYSTEM WITH BAR CODE SYSTEM -MORE RELIABLE TECHNOLOGY -BETTER READING ABILITY -LESS EXPENSIVE SENSOR DEVICES -ABILITY TO ENABLE/DISABLE -CAN ACCOMMODATE ALL VEHICLES -COVERS LARGER READING AREA

*ADD TAG RECORDING VIDEO CAMERA FOR VISITOR ENTRANCE GATE: -ELECTRONIC CAPTURE OF TAG, VEHICLE MAKE, COLOR -DATE AND TIME STAMPED

*ADD FACE VIDEO CAMERA FOR VISITOR ENTRANCE GATE: -ELECTRONIC CAPTURE OF PERSON -DATE AND TIME STAMPED

*ADD GENERAL VIEW CAMERA TO CAPTURE ALL INCOMING ACTIVITY OF ENTRANCE GATES (VISITOR AND RESIDENT) AND CAMERA TO RECORD EXITING VEHICLES

*NEW SYSTEM WILL ELIMINATE CLICKERS AND AUTO PROGRAMMED CLICKERS

BACK GATE *CHANGE BACK GATE TO EXIT ONLY

BACK GATE -EMERGENCY VEHICLES WILL ENTER WITH CURRENT YELP SYSTEM -APPROVED AND RECOMMENDED BY PUNTA GORDA POLICE/FIRE AND OTHER AGENCIES

BACK GATE -ELIMINATE PIGGY-BACKING -REDUCE SAFETY HAZARD ON ACLINE ROAD

SYSTEM COSTS AND CAPABILITIES *SYSTEM IS EXPANDABLE/CAN ADD FOUR MORE CAMERAS OR READERS *ALL RESIDENT INFO WILL BE INPUT INTO SYSTEM DATA BASE

SYSTEM COSTS AND CAPABILITIES *DATA BASES CAN BE UPDATED/DOWNLOADED DAILY FROM REMOTE COMPUTER *ACCESS CAN BE GRANTED AND DENIED ELECTRONICALLY *COST NOT TO EXCEED $25,000

SUMMARY *TEAM HAS APPROPRIATE TECHNICAL SKILLS *USED OUTSIDE SUPPLIER SKILLS *OTHER COMMUNITIES INPUT *CHECKED WITH CITY DEPARTMENTS *DUE DILIGENCE ON COST *ADDRESSED ALL FINDINGS

SUMMARY *FRONT GATE ACCOUNTABILITY -VIDEO SURVELLIENCE -ELECTRONIC RECORDING -BAR CODE SYSTEM -ELIMINATE CLICKERS

SUMMARY *ACCOUNTABILITY AT BACK GATE -EXIT ONLY -ELIMINATE PIGGY-BACKING -IMPROVE SAFETY

SUMMARY THE SYSTEM IMPROVEMENTS SHOULD ALSO DETER THOSE WITH BAD INTENTIONS