District Test Coordinators Training Last updated: 08/31/09

Training Format Organized into short modules DTC Training Training Format Organized into short modules Clear objectives and questions for discussion Designed to be delivered to district and school staff Dos, Don’ts and promising practices Acorns for storage

Training Overview DTC Training As time allows, we will cover the following modules Module 1: DTC Training Module 2: School Test Coordinator Training Module 3: Test Administration Module 4: Accommodations Module 5: Test Security Module 6: OAKS Online Module 7: ELPA Module 8: Essential Skills Module 9: NAEP / PSAT Module 10: Growth Module 11: AYP/RC Module 12: Writing Module 13: Cohort Graduation Rate

DTC Training Oregon’s Performance

NAEP 2007 – Grade 4 Reading, Hispanic ELL Student Performance DTC Training NAEP 2007 – Grade 4 Reading, Hispanic ELL Student Performance NAEP Average Scores OR U.S. Public Hispanic 4th Graders 190 204* 4th Graders (Overall) 236 239*

Big Picture Objectives DTC Training Big Picture Objectives Create an accurate snapshot of the achievement of Oregon’s students Close Oregon’s achievement gap Connect the achievement of Oregon’s students to the learning that is occurring across the nation and world Understand state and federal policies so that you can help build effective district and school procedures

DTC Training Training Objectives Understand the unique role and responsibilities of the district test coordinator Effectively train school test coordinators and test administrators Learn about additional resources and tools Understand how OAKS can be used as one tool to support students’ learning

Roles and Responsibilities DTC Training Roles and Responsibilities Training and Enforcing Test Administration Policies Receive annual training from ODE and sign assurance of test security form Read and understand the Test Administration Manual Distribute the Test Administration Manual to district staff involved in state testing

Roles and Responsibilities (cont) DTC Training Roles and Responsibilities (cont) Training and Enforcing Test Administration Policies (cont) Ensure that ALL school test coordinators and test administrators receive annual training in test administration and security and sign an assurance of test security form Disseminate ODE-issued testing updates and alerts to district staff involved in state testing Investigate and report all test improprieties to ODE

Roles and Responsibilities (cont) DTC Training Roles and Responsibilities (cont) Plan test administration with school test coordinators Collect and supervise any school-imposed test windows Ensure schools have procedures in place to appropriately test each student Respond to questions from the schools using Regional Assessment support partners when necessary

Roles and Responsibilities (cont) DTC Training Roles and Responsibilities (cont) Plan test administration with school test coordinators (cont) Distribute and collect testing materials; prepare for timely shipping and scoring Ensure all ODE assessment data collections are timely and accurate REVIEW and correct demographic information on Student Staging, Secure Student ID system & other collections used for Assessment https://district.ode.state.or.us/apps/login/

DTC Training Dos and Don’ts Dos DTCs must ensure that all school test coordinators and test administrators receive training. DTCs may determine the method of training school test coordinators and test administrators at the local level. DTCs may use the modules included in today’s training to conduct local training. DTCs may use Promising Testing Practices found online as an additional training resource. http://www.ode.state.or.us/search/page/?=2444

DTC Training Dos and Don’ts (cont) Don’ts DTCs must not forget test administrators who are substitute teachers or who are employed in private and public programs that are serving students from their district DTCs must not forget to report test improprieties within 1 business day of becoming aware of any

DTC Training Promising Practices Training for school test coordinators and test administrators should consist of more than handing out the Test Administration Manual. DTC leads a training session that includes a discussion of policies found in the Test Administration Manual and allows participants to ask questions.

Promising Practices (cont) DTC Training Promising Practices (cont) DTC develops a plan to provide “make-up” training to new hires or substitutes who will be involved in test administration. DTC maintains a spreadsheet listing all staff who received training, including substitute teachers, and only sets up user accounts in UMS for staff who have received training. DTC coordinates with STCs to provide mini refresher trainings before the start of each testing window.

Regional Support Structure DTC Training Regional Support Structure ODE will provide information through DTC listserv and Regional ESD helpdesks Regional ESDs are available for training and assessment support For questions and training, the state has been divided into three regions: Willamette ESD, Douglas ESD, and Umatilla Morrow ESD Regional ESD contact information online at: http://www.ode.state.or.us/wma/teachlearn/testing/oaks/esdpartners0910.pdf

Key Reporting Policy Reminders DTC Training Key Reporting Policy Reminders A valid grade level assessment will always be treated as a higher score than an extended assessment Students can not take an Online and Paper test in the same content area The “district special education” flag should be used only for students who are not served by a school. ODE will soon report as a group “students at the district, not associated with a school” AYP resets will only occur with new institution IDs

DTC Training In a Nutshell DTC duties cover both training and logistical aspects of testing DTCs are the gate keepers: Track which teachers get training Don’t forget substitutes and new hires! Training resources are available: Training modules Promising Practices Regional ESDs

Acorns for Storage How can OAKS help close the achievement gap? DTC Training Acorns for Storage How can OAKS help close the achievement gap? What resources are available to help administer OAKS correctly? Why is test security so important? How can we learn more promising practices?