E-Government Procurement: Standard Transactions and Interoperability David Temoshok Director, Federal Identity Management GSA Office of Governmentwide Policy OASIS E-Gov Workshop April 17, 2009

U.S. Federal E-Gov Initiatives - Background In July 2001, the US Government began efforts to make better use of IT investments in order to reduce federal spending, lessen government paperwork for itself, citizens, and businesses, and improve government response time In November 2001, 24 projects were defined as a starting point that would lay the foundation for a citizen-centric government Integrated Acquisition Environment is one of these and has been developed as a shared services environment that promotes competition, transparency and efficiency in the federal acquisition life cycle Redundant systems have been shut down, paper forms have been eliminated and procurement systems are sharing data leveraging IT investments across agencies and sharing resources

U.S. Federal E-Gov Initiatives Federal e-Gov strategy is build on common business processes and shared infrastructure. Government to Citizen Government to Business Lead GSA EPA Treasury HHS SBA DOC Lead GSA Treasury ED DOI Labor 1. Federal Asset Sales 2. Online Rulemaking Management 3. Simplified and Unified Tax and Wage Reporting 4. Consolidated Health Informatics Business Gateway Int’l Trade Process Streamlining 1. USA Service 2. EZ Tax Filing 3. Online Access for Loans 4. Recreation One Stop 5. Eligibility Assistance Online Cross-cutting Infrastructure: Federal Identity and Access Management GSA Government to Govt. Internal Effectiveness and Efficiency Lead Lead SSA HHS FEMA DOI 1. e-Training 2. Recruitment One Stop 3. Enterprise HR Integration 4. e-Travel 5. e-Clearance 6. e-Payroll 7. Integrated Acquisition Environment 8. e-Records Management OPM GSA NARA 1. e-Vital (business case) 2. Grants.gov 3. Disaster Assistance and Crisis Response 4. Geospatial Information One Stop 5. Wireless Networks

U.S. Government Four Authentication Assurance Levels: M-04-04 Increased $ Cost Multi-Factor Token PKI/ Digital Signature Cryptographic functions Biometrics Knowledge Based - Level 4: VERY HIGH Confidence Strong Password Level 3: HIGH Confidence PIN/User ID Level 2: SOME Confidence 1: LITTLE/NO Confidence Access to Applying Obtaining Employee Govt. Screening Protected for a Loan for a High Website Online Benefits Risk Job Increased Need for Identity Assurance

The Quest for Interoperability Interoperability can be defined as the ability of: “…Diverse systems and organizations to work together (inter-operate).” Wikipedia “…Two or more systems or components to exchange information and to use the information that has been exchanged.” IEEE “…Two or more devices, components, or systems to exchange information in accordance with defined interface specifications and to use the information that has been exchanged in a meaningful way.” GSA

The Starting Gate for Cross-Domain Interoperability Standard data model Common protocols and data exchange standards Standard data interface specifications to implement protocols Standard Testing Programs for interface specifications - Products Reference Implementations - data interface specifications Standard Testing Program for cross-domain data interface specifications

Integrated Acquisition Environment – Key Goals Create a simpler, common, integrated business process for buyers and sellers that promotes competition, transparency of process, and integrity. Increase data sharing to enable better business decisions in procurement, logistics, payment and performance assessment. Take a unified approach to obtaining modern tools to leverage investment costs for business related processes.

1. Business Partner Network IAE – Business Areas 1. Business Partner Network Deploy a single point of registration and validation of supplier data accessed by all agencies. 2. Acquisition Information Reporting Implement a central point for consolidated collection and access of statistical and management information related to Government acquisitions. 3. eMarketplace The centralized and integrated group of market research and acquisition tools that facilitates buying activities across the federal government. These tools provide access to interagency contracts, Federal and open market eCatalogs, solicitations/responses, and small business opportunities. Includes: FedBizOpps, FedTeDS, WDOL.gov

4. Intra-governmental Transactions IAE – Business Areas 4. Intra-governmental Transactions Transform intra-governmental ordering and billing, reduce payment and collection problems, and enable swift and accurate revenue and expense elimination processes for preparing consolidated financial statements. 5. Standard Transactions Develop a standard glossary and vocabulary to facilitate exchange of data between and within agencies.

IAE – Standard Transactions Define the “common language” used to support interoperability among: IAE shared systems IAE shared systems and agency back office financial, acquisition, program applications IAE shared systems and vendor systems The 2 major components Information Exchanges define WHAT information needs to be passed, WHERE it needs to go (to/from which systems), and WHEN it needs to go (in response to what business event or schedule) Standardized Vocabulary defines the MEANING (semantics) and FORM (syntax) of the information used in the Information Exchanges – both required if systems are to understand each other

Lessons Learned Establish federal governance framework based on key cross-agency components Executive commitment and alignment Collaborative System Steward management Collaborative commercial software provider management Engage stakeholders- It’s still the people! Across agencies and levels Throughout the life cycle Communicate widely, deeply, often Emphasize the benefits for every type stakeholder Inform and persuade decision makers and influence leaders Solicit feedback regularly Don’t underestimate the challenge of implementation Agency business process owners role Implementation maps and scorecards Migration and alignment has individual challenges in each Department

For More Information Visit our Websites: Or contact: http://www.idmanagement.gov http://www.acquisition.gov Or contact: David Temoshok Director, Federal Identity Management GSA Office of Governmentwide Policy 202-208-7655 david.temoshok@gsa.gov