ONR Post-Award w Research Administration Support OPTIONAL SUBHEAD HERE Michelle Butler Director, Grants Administration Office of Nursing Research mbb8z@virginia.edu March 4, 2019
Pro-active Perspective ONR Post- Award Focusing on high quality administrative/financial service and support for ONR faculty and staff. Pro-active Perspective Pre-planning and accuracy prevents numerous problems down the road Reduces redundant work and risk Financial Oversight Reconciliation and documentation LD / Expense approval Account management and projections / Effort Reporting Risk Mitigation Audit assistance Manage compliance with federal/state regulations and sponsor requirements. Communication Open line of communication is key to promoting efficiency and transparency Clear expectations of support Award Management Sub award oversight Cost sharing / Reporting requirements Award modification (NCE’s, Budget Mods, PI changes, etc.) Solutions for outliers and problematic situations OSP Regular communication with central OSP to complete award actions as needed, resolve problematic issues, assist with reporting, invoicing, award close-outs and residual transfers. Getting Started - Proactive communication and planning with assigned research administrator Guidance on grants financial management Reconciliation Basics (Recon@UVA) Account information (Research UVA) Award administration March 2019
ONR Post-Award Administration Michelle Butler, Director, Grants Administration Department supervisor, development of systems and processes. Focus on risk mitigation and managing account issues. Camille Hicks, Administrative Assistant Overseeing the post-award financial and compliance requirements for research activities on grants and local research awards. Responsible for T&E Card purchases and expensing, purchase orders, and managing human subject reimbursement processes. Jackie Jarrell, Financial Services & Grants Specialist Overseeing the post-award financial and compliance requirements for research activities on grants and local research awards. Responsible for account reconciliation, labor distribution, purchase orders, student hires, subrecipient monitoring, and cost transfers. March 2019
ResearchUVA ResearchUVA is an enterprise-wide software platform developed by the Office of Sponsored Programs (OSP) in collaboration with ITS, OE and UVA’s research community. It is a one-stop electronic portal providing investigators and administrators with around-the-clock access to the range of information they need to manage sponsored programs. Proposal submission & tracking Account status/notification Account balance/ burn rate Compliance management ResearchUVA tour & FAQs March 2019
ResearchUVA (Cont.) Reviewing charges placed on your accounts each month is a simple way to proactively reduce risk and successfully manage your research awards. It’s also required. Log into Recon@UVA Review charges on accounts If any charges are incorrect, make a note and send it back SON Post-Award account manager will contact you to resolve the issue Recon@UVA training March 2019
Tips for Successful Grant Oversight Communication!!! GRA updates/changes Faculty/Staff payroll changes Scope of Work changes Sub award invoice approval Check Research UVA for award updates/status Monthly Recon@ review and approval Have a question, we can help! Contact Jackie Jarrell or Michelle Butler with any questions or concerns about your accounts. March 2019
Questions? Please contact Jackie Jarrell jmj4n@virginia.edu or Michelle Butler at mbb8z@virginia.edu March 2019