Updates from DLGS on : Financial Automation Submission Tracking (FAST) FAST update Updates from DLGS on : Financial Automation Submission Tracking (FAST)

Mission & Vision The FAST mission changes the internal and external environment in which users communicate the various components of data (Phase 1 Financial Reporting) used in Local Governments. The Future of FAST will evolve as we build modules that allow the exchange of data used in improving fiscal analysis for various scientific, social, and economic interpretations or presentation. We will look to work smarter not harder FAST will increase the efficiency in the collection and dissemination of local government financial information.

A look towards the future – FAST University Training as the Portal Evolves – Webinars, Support from our Affiliates Support – End-User Documentation, Helpful Hints, DCA HelpDesk Versions and Updates Create “Tool Boxes” for Users

Data collection and analytics Each field in FAST is a unique data point Information sharing Trending At Risk

Concentration Generated Reports FCOA Validation

Generated reports The Official Documents ADS, SDS, AFS, Introduced/Amended/Adopted Budgets – Disable editing and identify submitted documents Delete working drafts or unwanted, unfiled documents Storing Submitted Reports, “Fiscal Reports” Review for outdated or unused information found in the documents Create Table of Contents to remove legacy “Sheet #’s” Overall Clean up of Report Generation Fonts Formatting & Alignment Correct truncation and other placement of characters

FCOA codes FCOA code determines an item’s section Click “Add” in any section on a page to add new code Deactivate instead of Edit Review and revise current list of FCOA codes – Grants, Utilities 55- for Utility; 54- for Open Space “Class Codes” for organization by municipality structure User Defined – Departments for your organization General Government - CAFR 20 – Administration, Finance, Tax Assessment, Tax Collection Public Safety – CAFR 25 – Police, Fire, EMS, OEM

Validation - ADS/SDS Equalized Valuations to Populate and adjust from year to year Filtering Bond Groups Regional and Local School Logic CFO Certification Prior to Submission Alerts for debt limits SDS – Pull data from last filed ADS/SDS* *unless withdrawn

Validation - AFS Trial Balance Re-organize according to standard order Lock-down accounts with linked/calculated accounts Allow for adding of specialized accounts Separation of Deferred Charges and Emergency’s according to title

Validation - AFS RUT – Insert option to submit with Budget Allow for Certifications by other officials – Tax Collector, Assessor’s prior to CFO Submission. Correct any calculated fields Validate for obvious calculations prior to CFO submission

Validation - Budget Insert logic for Budget Process Introduced/Amended/Adopted Advertisement and Public Hearing Auto-populate Cap Calculations to Explanatory Statement Lock down calculated data fields – Tax Rates, Totals, etc. Add check box for new Revenues Include Amendments Menu: Chapter 159, Change of Title and Text, Emergency/Special Emergency Insert Logic for 3 or 6 year Capital Plan

Navigation – ADS and SDS Summary: CFO lookup, Certification of ADS Other Bonds, Notes, and Loans Supplemental Debt Statements SDS Summary: Certification, Net Debt per ADS, Addition of Bond Ordinances Regional School Notes, Attachments, and Report Generation

Navigation - afs AFS Certifications are on Affidavit Cert. & Report of Financial Assistance General Budget Revenues & Allocation of Current Tax Collections (159’s) Utilities

Navigation – Budget and UFB Budget Certifications – Roster of Officials, Budget Publication Details, Approval/Adoption Tax Rates (UFB-1) – Valuation needed to calculate RUT 1and RUT 2 RUT 1 is AFS “Sheet 25” RUT 2 requires entry of full budget amount (Total Appropriations plus RUT amount) Utilities: Information must be entered on Explanatory Statement tab to populate to Summary of Appropriations Expended and Canceled User-Friendly Budget UFB-1 (Tax Rates): Actual or Estimated based on amounts entered on Tax Rates tab UFB-2 (Revenues Summary): Displays in the Report UFB-7 (Personnel Costs): Data Entry tab

Helpful hints General: Only the CFO can create/submit document Generating reports may take a few minutes (refresh, navigate, click save) Ensure all officials are associated users or contacts

Helpful hints – Debt Statements Annual Debt Statement: Bond Group I refers to left-side navigation tabs Bond Group II refers to a section Bond Group III refers to a subsection Use the roman numerals as a guide Supplemental Debt Statement: ADS must be filed to create an SDS The SDS file may take a few minutes to appear

Helpful Hints – AFS Annual Financial Statement: Complete Certifications on the Affidavit Cert. and Report of Fin. Assistance Editing a Linked Record will override the calculation Enter the Fund name and the Bank name on Cash Rec. Utility sections now display as individual tabs Order for completion of the document

Helpful Hints - Budget Budget: Tax Rates mimics UFB-1 Any Add button may be used to add new items RUT 1 and 2 Utility FCOA: 55-; Open Space FCOA: 54- UFB-8 Health Benefits: Employee Cost Sharing as a POSITIVE Attachments Employee counts allow for fractions

Future modules and timeline County Budget Pilot: 2019 Required Use: 2020 Fire District Budget Authority Budgets to follow

For Support: DCA HelpDesk Email: helpdesk@dca.nj.gov Call: (609) 292-8134 Please include: Name Municipality Document/Module Question or Issue