Access Test Questions Test Date: 05/05/16

Question 1 An access database uses five main components (database objects). Which is not one of them? Tables Reports Forms Graphs Queries

Question 2 You have set a folder as a Trusted Location. You open an Access database in a subfolder and still receive a security warning. Why? Subfolders must be set individually as Trusted Locations You neglected to check “Subfolders of this location are also trusted”. The database was created after you set Trusted Location Access identified some suspicious macros in the database

Question 3 Which is a ribbon not available in Access 2013? Create External Database Database Tools Format Home

Question 4 You type "Phone" in the Navigation pane search bar. You see a list of all files with a data field labeled "Phone." False True

Question 5 Which are the default Quick Access toolbar commands? Undo, Redo and Touch Save, Undo and Redo Save, Undo, Redo and Email Save, Undo, Redo and Print Save, Undo, Redo and Touch

Question 6 To sync your Access files across multiple computers, you need Just SkyDrive, to store your database. A Microsoft Live account and SkyDrive to store your database A Microsoft Live account, SkyDrive and an encryption application Just a Microsoft account

Question 7 You create a backup database simply by using the command Save As > Back up Database. False True

Question 8 How do you set Customer ID as the primary key for your database? Right-click on the field CustomerID, then click the Primary Key command on the popup menu. Double-click on CustomerID field, then click the Primary Key command on the popup menu. Click on the field CustomerID, then click the Primary Key command on the Database Tools ribbon. Click on the field CustomerID, then click the Primary Key command on the Design ribbon.

Question 9 You wish to set California (abbreviated CA) as a default value. What do you type into the Expression Builder? = *CA* =”CA” =_CA_ =CA

Question 10 A Short Text field size is _____ characters by default. 140 255 250 100

Question 11 The record number is simply the number of an entry in a database view, assigned by order. It changes if you sort the table. True False

Question 12 You filter a database to show only people in the IT department. When you use the Toggle Filter command, which option will you not have? Equals “IT” Does Not Equal “IT” Contains “IT” “filter by IT?”

Question 13 Saved queries appear in a Queries group on the Navigation panel. True False

Question 14 Using the Query Wizard to search for people by departments, you enter "manufacturing and quality assurance" under Criteria. What happens? You get an error message, “Query Returned No Data” You get a list of people who work in either of those departments You are prompted to clarify your query You get a list of people who work in both departments (probably none).

Question 15 You create a form from the Employees table, which contains contact information. You add a phone number to an entry. What happens? That number is appended to this and any table that includes this employee’s phone number. Nothing. You cannot add data to tables from forms. The number is appended to the Employees table only, but you may opt to add it to others. The number is appended to the Employees table only.

Question 16 You use Form Wizard to create a form with data from the Employees table and Employees Phone table. You choose the Linked Form option. What happens? You are prompted to clarify your query. You have a form with both employee data and phone numbers You have a form with employee data, and a button to click for corresponding phone number You have two form, which appear side by side.

Question 17 How do you find the data source when designing a form? Create > Property Sheet > Data > Record Source Design > Property Sheet > Data Format >Property Sheet > Data > Record Source Design > Property Sheet > Data > Record Source

Question 18 Where do you find the commands to add a button to your form? In the Arrange tab’s View menu, and selecting Design View Using the Home tab’s Button command On the Create tab’s View menu, and selecting Design View On the Home tab’s View Menu, and selecting Design View

Question 19 Where is the Navigation Pane located? Top right of Access screen Bottom Left of the Access screen Left side of the Access screen Middle of Access screen

Question 20 Where is the Quick access commands located? Top left corner of Access screen Middle of Access screen Bottom right of the Access screen Bottom left of the Access screen

Question 21 What Query command is used in the Criteria line to find all PERSON starting with “T”? Like = “A” Like = “T*” Like > B Like <T*

Question 22 What is the purpose of the input mask? To make it look good. To help in input of Phone number and/or Zip Code. Because I do not know Because Mr. Tabbal says so.

Question 23 What character is used to denote the “WILDCARD”? * % # @

Question 24 When linking tables in a query, what is the Data Type setting to be used to link with the Primary Key? Short Text Date Lookup Mask Number

Question 25 When in the Datasheet View of a Table, where can I find the total number of records in this Table? Top right corner of Access screen Bottom right corner of Access screen Bottom middle left corner of Access screen Top left by the Table name.

Question 26 When creating a new table, what Data Type is used for the Primary Key? Short Text Long Text AutoNumber Number

Question 27 What is the process to NOT SHOW my field name on a Query? Select SORT on the Field and Table column Select NO in the Criteria field Uncheck the SHOW field Do nothing

Question 28 How would I SORT the respective Field and Table using the ASCENDIND and DECENDING? Select SORT on the Field and Table column Select NO in the Criteria field Uncheck the SHOW field Do nothing

Question 29 What is the purpose of the Primary Key? To not enter duplicate record To enter duplicate record To copy a record To delete a copied record

Question 30 Why would I lower the field size from 255? To make it look good. To create a smaller file size. Because I do not know Because Mr. Tabbal says so.