Gift Card Approval Reminder Presented By: John Guion

Gift Card Approval At the bottom of the preapproval form you will notice the following instructions: Once preapproved by Procurement you may proceed to procure your gift cards. This form and the Disbursement Log must be attached with payment (Reimbursement Request, Expenditure Transfer, Petty Cash, or ProCard).

Gift Card Disbursement Log Gift Card/Certificate Disbursement Log Recipient EMPLID (required for all employees) Amount Employee Signature I have not received more than $200 this calendar year* Date Disbursed Gift Card or Certificate Company & No. Issued By   Total Disbursement: - Departmental Instructions: 1) Complete this form with the Total Disbursement amount equal to the Gift Card/Certificate(s) Purchased per PreApproval 2) Attach Receipt(s), Disbursement Log, PreApproval Form, exception memo (* when required) and submit as appropriate to: Accounts Payable with Direct Pay requests (>$50) Accounting Services with Expenditure Transfer requests (OneCard purchases) Procurement with ProCard statements and receipts SFSC with Petty Cash reimbursement forms (<=$50) August 2012

Department Instructions 1. Complete the form with the Total Disbursement amount equal to the Gift Card/Certificate(s) Purchased per Preapproval. 2. Attach Receipt(s), Disbursement Log, Preapproval Form, exception memo (* when required) and submit as appropriate to: Accounts Payable - with Direct Pay requests (>$50) Accounting Services - with Expenditure Transfer requests. Procurement - with ProCard statements and receipts Bursars - with Petty Cash reimbursement forms (<=$50)

Questions Point of Contact John Guion jguion@csus.edu 8-5860