ISSUES RAISED BY THE PORTFOLIO COMMITTEE IN RESPECT OF THE GROOT BRAK RIVER MUNICIPALITY 29 August 2012

Purpose The purpose of this presentation is to provide the Portfolio Committee with a report in respect of the issues raised regarding the Groot Brak Rivier Municipality Top Secret

Request from Chairperson 02 May 2012 Chairperson of the Portfolio Committee indicated that she never received a report on the Groot Brak community she would like a report on progress made, since her last visit.   Top Secret

Apology for delayed report 02 March 2010 A Memorandum to Minister together with a letter to the Chairperson of the Portfolio Committee was routed via the, then, ADDG : COO and DDG : Service Delivery Support, Mr Kaba Kabagambe. No feedback was received from Mr Kabagambe Our understanding Report was submitted. Top Secret

Background 01 February 2010 - Portfolio Committee undertook an oversight visit to the Grootbrak Municipal area 10 February 2012 , in a letter to Minister, the Chairperson indicated that the following issues required to be addressed: Flouting policy; Interpretation and/or the implementation thereof; Lack of public participation; Communication breakdown between certain councilors and municipal management; Exploitation of workers by contractors in human settlements development; Lack of transparency in areas of procurement; and The need for a response team. Top Secret

Processes followed to address the issues raised

Processes followed to address issues 19 February 2010 IGR Meeting 21 February 2012 meetings with MEC, response team and Community 22 February 2012 meetings with the Council of the Mossel Bay Municipality, Great Brak River Community Leadership, Municipality, Community, contractors Response team and Community Representatives Preparation of a Terms of Reference Follow-up and assessment Top Secret

19 February 2010 – IGR meeting Senior officials from NDoHS, WCPDHS, Greater Mossel Bay Municipal Manager and Groot Brak Municipality All issues raised in the letter were interrogated “Response Team” was constituted Resolution Response Team to meet with the community on Sunday 21 February 2012 to discuss the community’s grievances Top Secret

21 February 2010 Meeting 1 IGR Meeting - MEC joined the Response Team Resolution Meet the community members Meeting 2 MEC, J Gelderblom (MP), Deputy Mayor, Ward Councilor, Response Team and Community Issues raised and responses (Pg 9) Community Representatives to meet Council on the following day Top Secret

22 February 2010 Meeting with Mossel Bay Municipal Council (pg 10) Resolution Communication to be undertaken Communication strategy to be formulated; Municipality to re-look at criteria, review the point system and for Council Resolution on enhanced criteria; Form a beneficiary forum; Waiting list to be published at site office - transparency; Council to integrate communities - review decision; Officials to understand trends of delivery in this municipality; Obtain information on how the budget was spent; Contractor to have financial muscle to deal with project; Criteria for compiling beneficiary list - provided to Councillors. Top Secret

22 February 2010 continues Meeting with MEC, Community Representatives, Response Team and contractors Issues raised (pg 11 – 12) Resolution NDOHS to prepare a Terms of Reference to guide interactions between municipality and community representatives Community to elect Chairperson and other office bearers Discussion of the Terms of Reference, make inputs and agree on final version before signing by parties. Terms of Reference – done and workshopped with roleplayers Top Secret

31 May 2012 Meeting with the Ward Councilor, officials from the municipality and Community Representatives Purpose of meeting Assessment of whether issues were addressed Obtain a Progress Report from the Municipality Top Secret

Assessment Policy compliance Public participation Project was compliant, monitored by WCPDHS, and governed by Implementation Protocols Public participation improved after Terms of Reference Communications between Councilor and Municipality very good Exploitation of workers resolved and accelerated production achieved Lack of transparency in procurement supply chain processes were followed audit welcomed by Municipality Top Secret

Progress Jan 2010 – May 2012 January 2010 May 2012 Planned Progress Complete Beneficiaries approved Services UISP 209 erven 100% 208 Services PLS 467 erven 422 Top str UISP 210 179 Top str PLS 468 362 Top Secret

Progress to date – Project Budget Project value Transferred to Munic as at May 2012 Top str UISP R15 139 740 Top str PLS R38 960 532 R 38 960 532 Top Secret

Recommendation Portfolio Committee takes note of the report Top Secret

Thank you Top Secret