Executive Secretary Agenda Items March 2019 Plenary doc: 802 EC-19/0032r1 March 2019 Executive Secretary Agenda Items March 2019 Plenary Jon Rosdahl IEEE 802 Executive Secretary jrosdahl@ieee.org IEEE 802 March 2019 Plenary

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Event Conduct and Safety Statement IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion. Participants are expected to adhere to these principles and respect the rights of others. IEEE seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to onsite staff, security or venue personnel, or toeventconduct@ieee.org.

802 Exec Sec Agenda Items 6.02 II Current and Future Venue Report 10 Mins

6.02 Current and Future Venue Report IEEE 802 Things to Know– Thanks Face to Face Events Chairs Memo Emailed to EC Members for distribution March 5. Hyatt Regency Elevators Use Touch Screen Panels Outside Elevators: select floor and proceed to assigned elevator. No selection panel inside elevator, floors will be displayed inside the door opening.

What you need to know about the IEEE 802 Plenary March 2019 Vancouver, BC Canada

Who is Meeting Where and When Scheduled Sessions http://schedule.802world.com/schedule/schedule/show Meeting Space Maps Map Page: http://802world.org/plenary/meeting-map/ Fairmont Hotel Vancouver: http://802world.org/plenary/files/2015/03/FH_Vancouver_FP_March2019.pdf Hyatt Regency Vancouver: http://802world.org/plenary/files/2015/03/HR_Vancouver_FP_March2019.pdf Working Group Hotels Fairmont Hotel Vancouver 802.1, 802.3 Hyatt Regency Vancouver 802.11, 802.15, 802.18, 802.19, 802.21, 802.22, 802.24, Executive Committee Opening/Closing, Executive Committee Sub Committee, IEEE SA Fellowship

Where to Pick Up an Event Name Badge and Log Your Attendance Name Badges, Registration and Event Information Fairmont Hotel Vancouver: British Columbia Foyer, Conference Level Sunday March 10th 5:00 PM – 8:00 PM Monday March 11th – Thursday March 14th 7:30 AM – 5:00 PM Hyatt Regency Vancouver: Regency Foyer, 3rd Floor Friday March 15th 7:30 AM – 12:00 PM Queen Charlotte Room, 3rd Floor Registration Website https://www.regonline.com/registration/Checkin.aspx?EventID=2549534 Attendance Tool (IMAT) https://imat.ieee.org/my-site/home

Internet: Meeting Network and Guest Room Access Meeting Space Network Fairmont Hotel Vancouver & Hyatt Regency Vancouver SSID: IEEE802 Password: ieeeieee Wireless Encryption Protocol: WPA2 Pre Shared Key Meeting Space Network Help Desk Linespeed Staff will be available Guest Room Network Complimentary for guests staying in the IEEE 802 Room Block Access Instructions available at front desk upon check in.

Getting Something to Eat and Drink Attendee Food and Beverage Breaks doc: 802 EC-19/0032r1 March 2019 Getting Something to Eat and Drink Attendee Food and Beverage Breaks Fairmont Hotel Vancouver British Columbia Foyer, Conference Level Monday – Thursday – Breakfast/AM Break Hyatt Regency Vancouver Regency Ballroom Foyer, 3rd Floor Monday – Friday – Breakfast/AM Break . Continental Breakfast 7:30 AM – 8:30 AM AM Coffee/Tea Break 10:00 AM – 11:00 AM PM Coffee/Tea Break w/ snacks Monday – Thursday 3:00 PM – 4:00 PM IEEE 802 March 2019 Plenary

Audio Visual If you have any difficulty with the projectors, screens, or microphones in your meeting room kindly contact: Face to Face Events staff at the Registration & Information Desks OR Email: dawns@facetoface-events.com Skype: dslykhouse

Tutorial Monday March 11th 6:30 PM Hyatt Regency Vancouver, Regency CD 3rd Floor Spectrum…Be Prepared for Sharing APURVA N. MODY (apurva.mody@WhiteSpaceAlliance.org) National Spectrum Consortium, WhiteSpace Alliance JULIE KNAPP Federal Communications Commission JEFF EVANS (Jeff.evans@gtri@gatech.edu) Georgia Tech Research Institute SUMIT ROY (sroy@uw.edu) University of Washington OLIVER HOLLAND (oliver.holland@ieee.org) Kings College London JAY HOLCOMB (jay.holcomb@itron.com) IEEE 802.18 Task Group, Itron Abstract Various spectrum bands being considered by the FCC for commercial use – e. g. 3.4 GHz to 4.2 GHz, 6 GHz, Ku/ Ka, Spectrum Frontiers, Spectrum Horizons etc. Majority of these bands will require sharing with federal users Provide insights on spectrum sharing and why it is important. Spectrum Sharing today – TV White Spaces, 3.5 GHz CBRS. Spectrum Sharing tomorrow. Federal and Commercial Dynamic and Cognitive Sharing Technologies needed to make spectrum sharing a reality Why IEEE 802 community needs to be involved Launch of a Technical Interest Group within IEEE 802 to look into standardizing various technologies

Networking Social Event Wednesday March 13th 6:30 PM – 8:30 PM Hyatt Regency Vancouver, 34th Floor Casual Reception with light refreshments and cash bar service All Attendees and their guests are welcome – tickets are not required. – Please wear your Badge - Guest Badges available at IEEE 802 registration and information desk (Fairmont/Hyatt) Dedicated Express Elevator Service Departing from 3rd Floor between 6:15 PM – 8:30 PM

Meeting Planner Contact Information Face to Face Events Event Office(s) Meeting Planner Direct Fairmont Hotel Vancouver Burrard Room, Conference Level Hyatt Regency Vancouver Registration Inquires Queen Charlotte Room, 3rd Floor Event Administration Prince of Wales Room, 3rd Floor Dawn Slykhouse Mobile # 1 (408) 594-1342 Email: dawns@facetoface-events.com Skype: dslykhouse Lisa Ronmark Mobile # 1 (604) 316-4947 Email: lisa@facetoface-events.com Skype: lisa.ronmark Requests/Inquiries/Schedule Updates 802info@facetoface-events.com

2019 Future Venues July 14-19, Austria Congress Centre, Vienna, Austria November 10-15, Hilton Waikoloa Village, Kona, HI, USA

2020 Future Venues Hilton Atlanta, Atlanta, GA, USA 15-20 March 2020 12-17 July 2020 8-13 November 2020 Hilton Atlanta, Atlanta, GA, USA Sheraton Centre Montreal, Montreal, Canada Marriott Marquis Queen’s Park, Bangkok, Thailand Contract Executed Contract Executed Contract executed

Request for WG Straw Poll concerning this Venue doc: 802 EC-19/0032r1 March 2019 Request for WG Straw Poll concerning this Venue How many people would like to come back to this venue (did you like the venue) (Y/N)? Did you like the social (Y/N)? Did you go to the social (Y/N)? (Please report Yes and No results from your closing plenary meetings) Same questions asked -- IEEE 802 March 2019 Plenary

Future Venue AdHocS --

Next Venue Meeting planning – Thurs 7:30 am Proposed Agenda: Start time 7:30 am Review meeting space plan for 2019 July Plenary Austria Center Vienna, Vienna, Austria Adjourn 8:00am

Future Venues AdHoc – Thurs 8 am Proposed Agenda: Start time – 8:00 am July 2019 – Vienna - status Open RFP for 2021 dates – July – Europe – Spain/Germany/Prague Nov – TBA – Orlando, Dallas, Seattle, New Orleans Open RFP for 2022 dates – March and November (Asia/US Domestic) End time – 9:00am

Engagement of Younger Engineers How to engage younger engineers? Social Event on Sunday? Focus events to increase interaction of younger engineers. Connect with IEEE Young Professionals (GOLD) Look to change the Social format for interaction. Possible options: First Timers Welcome Social on Sunday night Try it at an Interim? Young Professionals reception in conjunction with Student Outreach. Look for feedback from WG on activities for the younger group

Possible Hawaiian Village Option Nov 2023 – Nov 2027 Hilton Hawaiian Village – Oahu Offering Early bird $239 – 40% block $259 reg – 2023 Offering Early bird $245 -- 40% block $265 reg – 2027 Motion: Move to select Hawaiian Village as the location for the Nov 2023 and Nov 2027. Moved: Jon 2nd: Bob

Hyatt Regency Seattle Visit by Paul and Bob Good space option New Hotel Need to look at the Room Rates Lite rail system for about $5 gets within 1 block. Also Sept 2020 as potential location for 802W Interim.

Hyatt Regency Vancouver Potential Return November 2021 Use only the Hyatt Regency Vancouver as meeting location. Use Fairmont as overflow only 500 peak night Block possible.

Friday Closing EC Plenary doc: 802 EC-19/0032r1 March 2019 Friday Closing EC Plenary 4.01: II Future Venues AdHoc Report 8.044 II Executive Secretary Report 8.06 II Announcement of 802 EC Interim Telecon (Tuesday 4 June 2019, 1-3pm ET ) 8.07 II NO Tutorials for March 2019 Plenary IEEE 802 March 2019 Plenary

F4.01 Future Venue AdHoc Report

Straw Poll Results for Returning to This Venue doc: 802 EC-19/0032r1 March 2019 Straw Poll Results for Returning to This Venue Would you like to return to this venue? 802.1 -- Y: 56 N: 2 802.3 -- Y:113 N: 6 802.11 – Y: 84 N: 0 802.15 – Y: 25 N: 0 802.18 - Y: 27 N: 0 802.21 – Y: 7 N: 0 802.22 - Y: 4 N: 0 802 EC – Y: N: Did you enjoy the social? 802.1 – Y: 54 N: 0 802.3 – Y: 87 N: 1 802.11 – Y: 45 N: 2 802.15 – Y: N: 802.18 – Y: 21 N: 0 802.21 – Y: 5 N: 0 802.22 – Y:4 N: 0 802 EC – Y: N: Attend the Social? - 802.1 -- Y: 56 N: 2 - 802.3 -- Y: 88 N: 28 - 802.11 – Y: 57 N: 20 - 802.15 – Y: N: - 802.18 -- Y: 21 N: 4 - 802.21 – Y: 5 N: 2 - 802.22 -- Y: 4 N: 0 - 802 EC – Y: N: Comment from 802.3 Vice Chair: I voted “No”---the Fairmont seems to have fallen badly, perhaps since the Accor buyout. The hotel is looking worn in many areas. It seems that only a few of the 8 elevators were in service, resulting in long waits; meeting room temperatures too hot/too cold; overly-aggressive sound systems; banquet staff did not reset rooms when required. I’m sure you’ve spoken with Dawn on this. This makes me sad as I’ve been coming to the FHV since the 1970s. IEEE 802 March 2019 Plenary

Hyatt Regency Vancouver Potential Return November 2021 Use only the Hyatt Regency Vancouver as meeting location. Use Fairmont as overflow only 500 peak night Block possible. Straw polls: Would you like to return to this venue? Did you enjoy the social? Attend the Social? Motion: Move to select the Hyatt Regency Vancouver as the location for the 802 Plenary in November 2021. Moved: Rosdahl 2nd: Stanley

Possible Hawaiian Village Option Nov 2023 – Nov 2027 Hilton Hawaiian Village – Oahu Offering Early bird $239 – 40% block $259 reg – 2023 Offering Early bird $245 -- 40% block $265 reg – 2027 Motion: Move to select Hawaiian Village as the location for the 802 Plenary in Nov 2023 and Nov 2027. Moved: Rosdahl 2nd:Heile Results:

Extra Venue Straw Polls Is it worth exploring Australia for a meeting in the future?  (meeting costs and all.) .18 – Y-22 N-1 Melbourne Y-23 N-0 Cairnes Y-6 N- 8 .15 Straw Poll: how many would want to have a session in Australia?  29/2/0 Straw Poll: how many would want to have a session in Cairns, Australia?  16/3/0

Future Venue Insight Future 802 Plenary Sessions in 2019: July 14-19, Austria Congress Centre, Vienna, Austria November 10-15, Hilton Waikoloa Village, Kona, HI, USA Contract Status doc 802 EC-16/66r7: https://mentor.ieee.org/802-ec/dcn/16/ec-16-0066-07-00EC-802-plenary-future-venue-contract-status.xlsx Future Calendar I have been asked to post the IEEE-SA Calendar to Mentor for your reference. I have added the 802 (and 802W) meetings as well to show the combined calendar. 2019 Calendar: https://mentor.ieee.org/802-ec/dcn/19/ec-19-0041-00-00EC-2019-sasb-calendar-with-802-meetings-added.doc 2020 Calendar: https://mentor.ieee.org/802-ec/dcn/19/ec-19-0042-00-00EC-2020-sasb-calendar-with-802-meetings-added.doc

802 Plenary July 2019 Hotel Information: Save the Date: July 14-19 Austria Center Vienna, Vienna, Austria Registration target to open: First part of April Hotel Information: Four hotels in walking distance with 923 rooms See url: https://www.acv.at/teilnehmen/rund-um-die-veranstaltung/hotels1.html Meliá Vienna Room Block 150 Location of Meetings on Sunday and Friday possibly on Monday and Tuesday evening. Location of 802.11/3GPP Coexistance Workshop – 17 July 2019 Arcotel Kaiserwasser NH Danube City Park Inn by Radisson Uno City Vienna

Vienna Constraints Convention Center Hours 08:00 – 20:00 doc: 802 EC-19/0032r1 March 2019 Vienna Constraints Convention Center Hours 08:00 – 20:00 We have 10 hours of operational time. Space does not seem problem for main hours During our Visit to Vienna Try to add space from Melia Vienna hotel 802.1 – Requests Tues 18:30-21:30 (Joint mtg with 802.15) 802.3 – Requests Mon 18:30-21:30 room 150 (CFI) 802.11 – Requests Thurs 19:30-21:30 room 30 (CAC) 802.15 – Requests Thurs 18:30-20:30 room 70 (Closing Plenary) Will check costs for best option Overtime cost vs hotel room costs Additional block size to reduce costs 802.1: Mon Evening 6-7:30 -18 ppl - Yangster Mon Evening 7:30-9:30 - 60 ppl - Nendica Tues Evening 6-6:30 - 60 ppl - TSN/.24 (Maybe not) Tues Evening 6:30-7:30 - 60 ppl -.1/.15 (maybe ok with 30) 802.3: Mon or Tues night 150 ppl - 6:30-10pm (CFI) 802.11: Possible request for evening Mon/Tues - Thurs - CAC - 30ppl Booked Wed 13:00-22:00 room 150 – (Workshop) IEEE 802 March 2019 Plenary

*F8.045 Executive Secretary report LMSC 802 – P&P list of major duties: Oversee Venue selection – Present summaries of venue options. Oversee activities related to facilities and services Carry out Duties of Treasurer if Treasurer unavailable Chairs Guideline list of major duties: 1) 802 Meetings: Efficiency Improvement 2) 802 Plenary Sessions: Facilities and Services 3) IEEE 802 Registration Database 4) Assist IEEE 802 Treasurer

doc: 802 EC-19/0032r1 March 2019 F8.06 – Announcement of 802 EC Interim Telecon (Tuesday 4 June 2019, 1-3pm ET) Agenda for Interim EC meeting – Tuesday 4 June 2018 1-3PM ET Initial Proposed Draft Agenda Welcome/Intro/Approve Agenda  - Nikolich  5 min Report: EC Action Item Summary - D’Ambrosia 10 min The EC AdHoc - Marks 15 min Venue Issues: Report: July 2018 Plenary Status - Rosdahl  3 min Report on 2021/2022 Future Venue Contract status - Rosdahl 8 min Formal Actions – Motions from WG Chairs Other Reports from WG Chairs Per Chairs Guideline – Confirm during the Closing EC Plenary. Other items to be emailed to Jon IEEE 802 March 2019 Plenary

*F8.07 – No Tutorials for July 2019 Plenary doc: 802 EC-19/0032r1 March 2019 *F8.07 – No Tutorials for July 2019 Plenary No Tutorials to be held Monday, 15 July 2019 Tutorial Request form: http://www.ieee802.org/802_tutorials/802_Tutorial_Request_Form.doc No requests for Tutorials will be accepted All official tutorial request forms must be submitted no later than 45 days in advance of the Plenary Session. Approved Tutorial Requests will be assigned a time slot based on the order in which they were received. The Final Tutorial Schedule will be posted at http://802world.org/plenary and http://ieee802.org no less than 14 days in advance of the Plenary Session. IEEE 802 March 2019 Plenary