The Accessible Webinar Katie Fearer & Amy Carney, Alaska State Library

Let’s get oriented

Your diverse audience Auditory Visual Motor Speech Cognitive, neurological, learning, vestibular

Assistive technology Screen readers (talking and braille) Screen magnification Alternative methods of interacting with a computer Captioning Video remote interpreting Alaska Relay

A Webex webinar

Your event Written & visual content Audio Participant list Screen share Activities (whiteboard, hands, polls) Chat

Special challenges of webinars Lots of windows to navigate A lot happening at once Tiny buttons Screen share, slide deck = streaming video, images Whiteboard = ?

Check your webinar software Navigation with a screen reader? Audio signals when stuff happens? Poll results visible to a screen reader? Support for live captioning or video remote interpreting? Keyboard shortcuts for important functions?

Accessible Content

Your files Meaningful file names Set language Built in layouts in PowerPoint Bulleted and numbered lists Headings in MS Word Tags in Acrobat

Your text Font 28 pt or greater no fancy curvy font Readable text in Acrobat Simplicity Short phrases White space

Color and style Avoid animation and transitions Color High contrast No meaning - use texture in charts

Audiovisual content Alt text for images Captions for embedded video or audio Audio description for embedded video

Test content Use a screen reader Built in tool in MS products Built in tool in Adobe Acrobat Pro Datayze readability analyzer WebAIM Color Contrast Checker Repeat when you change format

WebAiM Color Contrast Checker

Before, during, after

Before the webinar Invite accommodation requests Offer technical support ahead of time Arrange for captioning Described & Captioned Media Program list of Captioning Vendors Provide handouts in alternative formats Get a facilitator

During the webinar Describe features you’ll use Identify shortcuts Recite slide numbers Describe images, video, screen share, whiteboard Go slowly Monitor and read chat

After the webinar Find someone to caption - Described and Captioned Media Program: List of Captioning Service Vendors Do it yourself yourself CADET Amara Create transcript

Don’t let it end here Be a champion of accessibility

My sources Carney, Amy: Creating Accessible Webinars, a WebJunction Webinar Digital Library Federation: Guide to Creating Accessible Presentations Vera Institute of Justice: Planning and Hosting Accessible Webinars Bischoff, Ashley: Plain Language for Better Accessibility W3C, Web Accessibility Initiative: Diversity of Web Users

Resources: Accessible PowerPoint, MS Word Docs, PDFs Adobe: Creating Accessible PDF’s Adobe: Create and Verify PDF Accessibility (Acrobat Pro) Microsoft: Make Your PowerPoint Presentations Accessible Microsoft: Make Your Word Documents Accessible WebAIM: PDF Accessibility WebAIM: PowerPoint Accessibility WebAIM: Microsoft Word, Creating Accessible Documents

Resources: Accessible content Axess Lab: Alt-texts: The Ultimate Guide Datayze: Readability Analyzer Minnesota IT Services: Accessibility Quick Cards WebAIM: Color Contrast Checker Plain Language Action and Information Network

Resources: Captioning and sign language interpretation Registry of Interpreters for the Deaf Described and Captioned Media Program: List of Captioning Service Vendors For do-it-yourself captioning CADET Amara

Contact me library.alaska.gov Katie Fearer Alaska State Library kathleen.fearer@alaska.gov, 907-465-1300 library.alaska.gov