EST103 Estates myProject Implementation Project Report 22/02/19 OVERALL RAG PPMA Data Miig Train’g eFIN UAT Service Project Sponsor & Business Owner : Jane Johnston & Anna Stamp Business Project Manager: Jane Cameron IS Estates Programme Manager: Derrick Matheson IS Project Manager: Lyn Thomson (Handover to Shirley Blyth in progress) LATEST UPDATES Training Material- Risks/issues are now with the Business to agree if these will be included Myproject with new financial screens – awaiting feedback from Polarisoft for expected delivery date User test scripts – these have been received from Polarisoft and are now being reviewed by the Business. eFIN Integration Build: This has been signed off by governance and we are now implementing the build in Test environment. Migration planning-dates have now been agreed for upload of data into Efin and MyProject Testing Plan document has been drafted Vulnerability testing has been completed on the Development environment- NEXT STEPS Receive quote for Penetration testing Further review of test scripts by the Business Start uploading tests into Testrail Ensure training for UAT (Testrail) is setup Review and agree testing plan Delivery of new Financial screens from Polarisoft Promote to test the code for Initial Upload and daily feed MILESTONES Baseline (v9 plan) Actual/ Predicted EST103 Phase 1 Stage 1 Strategy & Planning ends (Sign Off End Planning Milestone) [10% Payment] 10/08/18 27/07/18 EST103 Phase 1 Stage 2 Design & Build (Sign Off End Analysis & Design Milestone) (End of PPM Anywhere Design) [25% Payment] 21/12/18 21/12/19 EST103 Phase 1 Stage 2 Design & Build ends (Sign Off End Build Milestone) (Technical Go LIVE) [25% Payment] 19/04/19 Business GO LIVE 08/05/19 EST103 Phase 1 Stage 3 Transition & Early Life Support ends (Sign Off End Training Milestone) [15% Payment] 24/05/19 EST103 Phase 1 Stage 4 Handover to Operations ends (Sign Off End Delivery Milestone) [15% Payment] 25/06/19 EST103 Phase 1 Stage 5 BAU Operation ends (Sign Off End Phase 1 Business Transformation Milestone) (Phase 1 Close Milestone) [10% Payment] 30/07/19 EST103 Phase 2 - Pending RISKS & ISSUES Ref Description RAG Owner 12 Availability of Estates Resource AMBER Jane Cameron 16 Dependency on Estates to provide good quality engagement & communications to ensure user adoption of new system and business processes Zoe Stephens 18 Reputational Risk if the project fails. Jane Johnston 29 Risk that Polarisoft Build of New Finance Screen will not be complete in time for UAT Lyn Thomson 30 Risk that the time required to complete development of training materials to the right quality will mean a further delay to the project. 31 Risk that the UAT materials will not be produced to the right quality in time Shirley Blyth 32 Risk that there is no contingency in the project timeline IS Spend (days) Total for FY 2018/19 YTD February 2019 Estimate to Completion Budget / Forecast 286 245 35 Actuals 246.6 39.8