Contributing to and Contributed By in the Alma Community Zone.pptx Yoel Kortick Senior Librarian https://1001libraries.files.wordpress.com/2015/04/seoul-reading-room.jpg

Editing CZ Bibliographic records II Introduction I Editing CZ Bibliographic records II Contributing Portfolios to the CZ III Contributing Local Electronic Collections to the CZ IV The Community Zone Management Group V <Delete this slide, but use for reference>

Our Goals The goals of community zone contribution are: To have high quality descriptive records in the Community Zone Catalog To have both individual portfolios as well as entire collections which Meet the needs of the community Are added to the Community Zone at a speedy pace Therefore Alma includes options to allow the library staff to play an active role and collaborate in the Community Zone.

What can be contributed? The Community Zone offers users the opportunity to Update bibliographic records Add portfolios to particular existing collections Contribute entire collections.

Update Bibliographic records By allowing institutions to enrich records directly in the Community Zone, everyone can benefit from the work of other libraries in the community. Any change to Community Zone bibliographic records is automatically reflected in the records at every institution that uses the Community Zone bibliographic record.

Portfolio Contribution Portfolios can be contributed to the following four electronic collections: ‘Free E‐ Journals’ ‘Miscellaneous Ejournals’ ‘Miscellaneous Free eBooks’ ‘U.S. Government Documents’

Editing CZ Bibliographic records II Introduction I Editing CZ Bibliographic records II Contributing Portfolios to the CZ III Contributing Local Electronic Collections to the CZ IV The Community Zone Management Group V <Delete this slide, but use for reference>

Editing CZ Bibliographic records Search CZ via ‘All Titles’, click ‘Edit Record’

Editing CZ Bibliographic records The record opens in the Metadata editor Here we see that it has four subject fields

Editing CZ Bibliographic records We add additional subject fields Added these These already existed

Editing CZ Bibliographic records The change is automatically reflected in the CZ record and every institution in the world immediately sees the new version

Editing CZ Bibliographic records All institutions can also see who did the editing. This is evident in the “Contributed by” field.

Editing CZ Bibliographic records It is also possible to search the community zone by the contributing institution using the “Contributed By” field.

Editing CZ Bibliographic records Salford University, for example, has contributed 171 titles

Editing CZ Bibliographic records The University of Adelaide, for example, has contributed 4,318 titles

Editing CZ Bibliographic records II Introduction I Editing CZ Bibliographic records II Contributing Portfolios to the CZ III Contributing Local Electronic Collections to the CZ IV The Community Zone Management Group V <Delete this slide, but use for reference>

Contributing Portfolios to the CZ Search institution for one of these collections: ‘Free E‐ Journals’ ‘Miscellaneous Ejournals’ ‘Miscellaneous Free eBooks’ ‘U.S. Government Documents’ From the results choose “edit service” Switch to the “Portfolios” tab Select ‘actions > contribute’ on the portfolio which you want to contribute to the Community Zone.

Contributing Portfolios to the CZ Step one: Search institution for one of the collections Step two: From the results choose “edit service”

Contributing Portfolios to the CZ Step three: Switch to the “Portfolios” tab Step four: Select ‘actions > contribute’ on the portfolio which you want to contribute to the Community Zone.

Contributing Portfolios to the CZ

Contributing Portfolios to the CZ The portfolio is then immediately in the CZ accessible by all institutions for anyone to use

Editing CZ Bibliographic records II Introduction I Editing CZ Bibliographic records II Contributing Portfolios to the CZ III Contributing Local Electronic Collections to the CZ IV The Community Zone Management Group V <Delete this slide, but use for reference>

Contributing Local Electronic Collections to the CZ Locate and edit the local electronic collection that you want to contribute to the Community Zone. Click Contribute to Community.

Contributing Local Electronic Collections to the CZ

Contributing Local Electronic Collections to the CZ Receive confirmation message and if desired include note to Ex Libris when confirming

Contributing Local Electronic Collections to the CZ The collection temporarily appears immediately in the CZ as “Under review” until approved by Ex Libris

Contributing Local Electronic Collections to the CZ And now it has been approved and it is in the CZ Any institution in the world can now use it.

Editing CZ Bibliographic records II Introduction I Editing CZ Bibliographic records II Contributing Portfolios to the CZ III Contributing Local Electronic Collections to the CZ IV The Community Zone Management Group V <Delete this slide, but use for reference>

The Community Zone Management Group The Community Zone Management Group (CZMG) is a sub-group of the Alma Product Working Group (PWG) Among other responsibilities it works to enforce the Community Zone Advisory Guidelines. The CZMG works together with Ex Libris in maintaining and updating these guidelines as needed. The group is a “work in process”

The Community Zone Management Group The Community Zone Advisory Guidelines are available via a PDF document which is referenced in the Alma On Line Help. See https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/040Resource_Management/040Metadata_Management/120Contributing_to_the_Community_Zone_%E2%80%93_Bibliographic_Records

The Community Zone Management Group

The Community Zone Management Group

The Community Zone Management Group