Overview of WG Letter Ballot Process January 2012 Overview of WG Letter Ballot Process Date: 2012-01-17 Authors: Notice: This document has been prepared to assist IEEE 802.19. It is offered as a basis for discussion and is not binding on the contributing individual(s) or organization(s). The material in this document is subject to change in form and content after further study. The contributor(s) reserve(s) the right to add, amend or withdraw material contained herein. Release: The contributor grants a free, irrevocable license to the IEEE to incorporate material contained in this contribution, and any modifications thereof, in the creation of an IEEE Standards publication; to copyright in the IEEE’s name any IEEE Standards publication even though it may include portions of this contribution; and at the IEEE’s sole discretion to permit others to reproduce in whole or in part the resulting IEEE Standards publication. The contributor also acknowledges and accepts that this contribution may be made public by IEEE 802.19. Patent Policy and Procedures: The contributor is familiar with the IEEE 802 Patent Policy and Procedures <http:// ieee802.org/guides/bylaws/sb-bylaws.pdf>, including the statement "IEEE standards may include the known use of patent(s), including patent applications, provided the IEEE receives assurance from the patent holder or applicant with respect to patents essential for compliance with both mandatory and optional portions of the standard." Early disclosure to the TAG of patent information that might be relevant to the standard is essential to reduce the possibility for delays in the development process and increase the likelihood that the draft publication will be approved for publication. Please notify the Chair <shellhammer@ieee.org> as early as possible, in written or electronic form, if patented technology (or technology under patent application) might be incorporated into a draft standard being developed within the IEEE 802.19 TAG. If you have questions, contact the IEEE Patent Committee Administrator at <patcom@ieee.org>. Steve Shellhammer, Qualcomm Steve Shellhammer, Qualcomm

January 2012 Abstract The purpose of this presentation is to provide an overview of the working group (WG) letter ballot process References of the official policies and procedures are provided Steve Shellhammer, Qualcomm

IEEE 802 WG Letter Ballot The IEEE 802 WG Policies and Procedures [1] January 2012 IEEE 802 WG Letter Ballot The IEEE 802 WG Policies and Procedures [1] 9.6 Actions Requiring an Electronic Ballot Approval to forward a draft standard to the Sponsor shall require approval by a WG Electronic Ballot. Abstains shall require a reason be given, and Do Not Approve votes shall require comments on changes required to modify the vote to Approve. For a letter ballot on a draft standard to be valid a majority of all the voting members of the WG must have responded Approve, Do Not Approve, or Abstain. Comment resolution, recirculations, etc should be consistent with Sponsor ballot rules and 5.4.3.2 of the IEEE-SA Standards Board Operations Manual (SASB OM). Steve Shellhammer, Qualcomm

IEEE 802 WG Letter Ballot The IEEE 802 WG Policies and Procedures [1] January 2012 IEEE 802 WG Letter Ballot The IEEE 802 WG Policies and Procedures [1] 9.6 Actions Requiring an Electronic Ballot (cont) The response time for a WG LB on a draft shall be at least thirty days. However, for recirculation ballots the response time shall be at least fifteen days. Submission of a draft standard or a revised standard to the Sponsor shall be accompanied by any outstanding negative votes and a statement of why these unresolved negative votes could not be resolved. Revised drafts approved in subsequent WG LB for forwarding to the Sponsor Ballot Group do not require Sponsor approval for forwarding. Steve Shellhammer, Qualcomm

IEEE-SA Operations Manual – Section 5.4.3.2 January 2012 IEEE-SA Operations Manual – Section 5.4.3.2 Synopsis of Section 5.4.3.2 – See [2] for complete text Voters can vote, Approve Disapprove Abstain Comments Ballot review committee should consider all comments and make all reasonable effort to resolve comments on disapprove votes Resolutions can be one of the following Accept Revise Reject Steve Shellhammer, Qualcomm

IEEE-SA Operations Manual – Section 5.4.3.2 January 2012 IEEE-SA Operations Manual – Section 5.4.3.2 Comments (cont) Until the letter ballot passes (>= 75%) comments can be made on any portion of the draft After the letter ballot passes (>=75%) comments in subsequent ballots (recirculations) can only be made on changed portions of the draft, portions of draft affected by changes, or portions of the draft that are subject to comments from Disapprove votes Recirculation Ballots Substantive changes to the draft shall be identified in the recirculation All unresolved comments from Disapprove votes shall be recirculated with the draft Steve Shellhammer, Qualcomm

IEEE-SA Operations Manual – Section 5.4.3.2 January 2012 IEEE-SA Operations Manual – Section 5.4.3.2 Completion of WG Letter Ballot >= 75% approval required (approval ratio = Y/(Y+N)) < 30% abstains required Reasonable effort to resolve all Disapprove comments Unresolved comments shall be provided to the 802 Executive Committee Steve Shellhammer, Qualcomm

January 2012 References IEEE Project 802 LAN / MAN Standards Committee (LMSC) Working Group (WG) Policies and Procedures (P&P), available at http://grouper.ieee.org/groups/802/devdocs.shtml IEEE-SA Standards Board Operations Manual, available at, http://standards.ieee.org/develop/policies/opman/ Steve Shellhammer, Qualcomm