Huntsville City Schools Copier Refresh June 18, 2013

Print Shop and Summer Schools installed first Project Work Plan (16 May -22 Aug) 16 May 1 Jun Survey Team visit 44 HCS Sites 71 new network drops installed at 44 Locations 21 Electrical Issues identified and resolved Phase 1 Site Surveys and Equipment Prep Phase 2 Prep 3 June 10 June 71 New Data Drops Phase 2 Installation of network drops Phase 3 Prep 12 Jun 30 Jun BERNEY BERNEY RICOH 117 Copiers 67 Copiers Phase 3 Installation Retrograde Begin with HCS Annex and 7 Summer locations 117 Copiers 22 Jul 22 Aug Print Shop and Summer Schools installed first Berney Team visit 44 HCS Sites Phase 4 Training Personnel

Installation of network drops Installation and retrograde Phase 1: Planning Phase 2: Installation of network drops Phase 3: Installation and retrograde Phase 4: Training Timeline 12 June 30 June 16 May 1 June 3 June 10 June 22 July 22 Aug Operations and Procurement: BOE approve contract Survey 44 sites Develop digital site catalog Finalize Berney Delivery schedule Obtain summer list RICOH copier collection plan Implement District wide printer policy IT: Ms Simmons IP address for each copier Operations HCS maintenance install or repair electrical outlets IT: Ms Nelson Establish a procedure to provide remote IT support during installs Build Printer Servers Upload 360 Application CTR: Goss Techs Goss install new data drops CTR: Berney Office Solutions Stage copier for distribution Draft copier how-to guide Preload copiers with IP address Upload software (Xerox Standard Accounting) CTR: Berney Print final printer report Install new copiers Test copiers and network capability Post copier how-to guide OPS : Project Manager Coordinate old copier retrograde Escort install team to each location Prepare old copiers for retrograde CTR: Berney Copier Training Guide Develop New Copier Training Plan OPS : Project Manager Develop training schedule Coordinate schedule with Principals and Admin

Copier Refresh in Action Arrival Networked Old Copier prepped for retrograde Off Load

June 2013 Copier/Printer Installation Schedule 117 Copiers at 44 Locations Copier/Printer Installation Schedule Mon 10 Tues 11 Wed 12 Thur 13 Fri 14 -Chapman P8 [2]* -Davis Hills [3]* - Highlands Elem [2]* -Montview Elem [1]* MLK Elem [2]* Morris Elem [2]* Westlawn MS [3]* Butler HS [2] University Place [3] Chafee Elem [2] Weatherly Elem [2] Mountain Gap [3] Farley Elem [1] -Whitesburg P8 [4] -Print Shop [4] -Grissom HS [10] -Jones Valley Elem [2] -Huntsville MS [2] -Blossomword [2] -New Century Tech [1] -Lee HS [4] June 2013 Today [12] To Date [12] Today [20] To Date [32] Today [25] To Date [57] Mon 17 Tues 18 Wed 19 Thur 20 Fri 21 -Lakewood Elem [2] -ASFL [2] -James Dawson [2] -Johnson HS [2] - Rolling Hills Elem [2] -Ed White MS [2] -AAA [2] -Ridgecrest Elem [2] -McDonnell Elem [2] -Huntsville HS [5] -HCS Annex [2] -Williams MS [2] -Williams Elem [1] -Columbia HS [2] Providence [4] -Hampton Cv Elem [2] -Hampton Cv MS [2] -Goldsmith-Schif [2] Center for Tech [1] Challenger Elem [1] Challenger MS [3] -Monte Sano Elem [2] -MERTS Center [8] -MERTS Center [5] Today [12] To Date [69] Today [13] To Date [82] Planned [15] Planned [15] Planned [5] Key: [1] Number of copiers per site * Summer School Copier Installation Complete

Questions

Huntsville City Schools Copier Refresh June 18, 2013

Installation Flow Chart BERNEY BERNEY BERNEY Print Report Install New Copier Internal Copier Testing BERNEY Check for network connectivity HCS IT Department BERNEY Solve Problem Print Test Pages No Yes HCS IT Department BERNEY Generates Work Order Print Test Pages No Yes

Retrograde Flow Chart Prep Copiers for Pick-up Print Report No Yes BERNEY and T&W Operations T&W Operations HCS receive approval to transport Ricoh Copier to a centralized location Prep Copiers for Pick-up Print Report RJ Young HCS Ops Send Techs to 44 locations to remove hard drives Consolidate 67 Copiers No Yes T&W Operations BERNEY RJ Young Escort RJ Young Techs Remove Hard Drives Remove Hard Drives RJ Young RJ Young RJ Young Send Drivers to 44 locations Collect Old Copiers Collect Old Copiers RJ Young Collect Old Copiers

Installation/Retrograde Flow Chart BERNEY BERNEY BERNEY Print Report Install New Copier Internal Copier Testing BERNEY Check for network connectivity HCS IT Department BERNEY Solve Problem Print Test Pages No Yes HCS IT Department BERNEY Generates Work Order Print Test Pages No Yes Retrograde of Old Copier RJ Young RJ Young No Remove Hard Drives Collect Old Copiers HCS receive approval to transport Ricoh Copier to a centralized location BERNEY T&W Operations Print Report Prep Copiers for Pick-up RJ Young or BERNEY Consolidate 67 Copiers Remove Hard Drives Yes