National Performance Measures Target Establishment AASHTO Peer Exchange - May 22, 2018

TPM/PBPP Implementation Timeline Final Rule Effective Date States Set Targets By MPOs Set Targets By LRSTP, MTP, STIP and TIP Inclusion Safety Performance Measures (PM1) April 14, 2016 Aug. 31, 2018 Up to 180 days after the State sets targets, but not later than Feb. 27, 2019 Updates or amendments on or after May 27, 2018 Pavement/ Bridge Performance Measures (PM2) May 20, 2017 May 20, 2018 No later than 180 days after the State(s) sets targets Updates or amendments on or after May 20, 2019 System Performance Measures (PM3)

Target Setting Process Define Purpose and Target Audience Determine Data Governance Set Target Setting Parameters Identify and Assess Influencing Factors Analyze Baseline and Trends Establish a Target Identify Strategies to Achieve Target Track Progress on the Target

Target Setting Approach Structure Working Groups Oversight Committee Executive Leadership Briefings Process and Tools 8-step target setting process Standard documentation for measures and targets Timeline, RACI, SWOT Lessons Learned Identify improvements at completion of target setting Improve collaboration/communication with MPOs As a reminder, there have been some common themes for all target setting working groups. TDOT has: Taken a conservative approach for identifying draft targets When possible, trend analysis has been used as the foundation for projecting realistic performance levels Once trends were identified, there were discussions about how influencing factors might impact those trends Each of our teams have incorporated a cross-functional perspective to target setting by involving a variety of stakeholders in target discussions TDOT has also kept in mind that we are setting targets from a statewide perspective but these targets must be able to accommodate MPOs of varying sizes and resource levels – which is part of the reason we have been conservative in our targets That is a very general overview of the target setting climate here but should provide a good foundation for discussing System and Safety Performance.

Collaboration Involved stakeholders from Tennessee Highway Safety Office (THSO), Tennessee Department of Safety and Homeland Security (TNDOS&HS), FHWA and MPO representatives on working groups Sent out survey to MPOs to help determine what level of involvement they would like to have at each point in the target setting process; reported results of survey to MPOs Set up a SharePoint site to house meeting minutes, data, documents and calendar appointments Presented 3 webinars for MPOs to ask questions about draft targets and make recommendations Presented draft targets at annual MPO conference and conducted a panel discussion with Q&A session

Influencing Factors TDOT polled working group participants, including FHWA, MPO, THSO and TNDOS&HS representatives, regarding factors which may positively or negatively impact how high or low targets may be set Focus areas for these influencing factors were both internal and external Areas of consideration include: political, environmental, social/cultural, technological, legal/regulatory, economic, historical, resources, goals/priorities, current plans and programs, existing commitments, policies, agency span of control, and internal support and coordination. When possible, factors were verified with data or through news articles

Target Setting Common Themes Conservative approach used for setting targets Mid-point performance report for PM2 and PM3 provides opportunity to adjust targets (as applicable) Available data with trend analysis conducted act as a starting point for projecting realistic performance levels Influencing factors and understanding of the target setting context applied to targets Cross-functional/cross agency perspective from a variety of stakeholders to develop targets; obtain consensus Maintain a statewide perspective to arrive at targets As a reminder, there have been some common themes for all target setting working groups. TDOT has: Taken a conservative approach for identifying draft targets When possible, trend analysis has been used as the foundation for projecting realistic performance levels Once trends were identified, there were discussions about how influencing factors might impact those trends Each of our teams have incorporated a cross-functional perspective to target setting by involving a variety of stakeholders in target discussions TDOT has also kept in mind that we are setting targets from a statewide perspective but these targets must be able to accommodate MPOs of varying sizes and resource levels – which is part of the reason we have been conservative in our targets That is a very general overview of the target setting climate here but should provide a good foundation for discussing System and Safety Performance.

What’s Next? Complete target setting documentation Follow up with MPOs on collaboration efforts to get feedback on what worked/improvements still needed Conduct “lessons learned” review with working groups Review role of Oversight Committee Consider potential use of Capability Maturity Model to help identify improvement areas to address Consider adopting common themes as guiding principles for next target setting cycle As a reminder, there have been some common themes for all target setting working groups. TDOT has: Taken a conservative approach for identifying draft targets When possible, trend analysis has been used as the foundation for projecting realistic performance levels Once trends were identified, there were discussions about how influencing factors might impact those trends Each of our teams have incorporated a cross-functional perspective to target setting by involving a variety of stakeholders in target discussions TDOT has also kept in mind that we are setting targets from a statewide perspective but these targets must be able to accommodate MPOs of varying sizes and resource levels – which is part of the reason we have been conservative in our targets That is a very general overview of the target setting climate here but should provide a good foundation for discussing System and Safety Performance.