Microsoft Excel chapters 1 & 2 nagendra.vemulapalli@mail.wvu.edu Nagendra Vemulapalli 5/4/2019 Nagendra Vemulapalli

Announcement Lesson A in MyITLab is due on 09/04/2012 5/4/2019 Nagendra Vemulapalli

Managing Worksheets Deleting the sheets. Rename the sheets. Applying the work sheet tab color. Delete a row. Insert a column. Adjust column width and row height. Hiding and unhiding columns. 5/4/2019 Nagendra Vemulapalli

Ranges and their selection A range is a rectangular group of cells in a worksheet Can be one cell; may be entire worksheet Ranges can be contiguous(together) or noncontiguous (not together) A contiguous range is single rectangular block of cells Example A4:7 covers all cells between A4 and 7 For selecting the range for Contiguous cells Click and hold left mouse button and drag from beginning of range to end Select first cell, then hold the Shift key while clicking the last cell A non-contiguous range consists of two or more separate non-adjacent ranges For selecting the range for Non-Contiguous cells Select the first range of cells then holding on to the CTRL key select the second Range of cells. 5/4/2019 Nagendra Vemulapalli

Formatting Merge and center the title. Wrap and align text. Apply number formats and decimal places. Apply borders and fill color. Indent cell contents. 5/4/2019 Nagendra Vemulapalli

Page Setup and Printing •At some point you have to print your worksheets •Click on Page Layout and the arrow for Page Setup •Now you can specify options for whether the page will be in Portrait or Landscape style •Whether you want to fit the contents to a single page •You can also specify margins •You can also set up headers and footers •You can also print gridlines, row and column headings, etc under the Sheet tab 5/4/2019 Nagendra Vemulapalli

Formula Basics Using Semi-Selection to Create a Formula Using Relative, Absolute, and Mixed Cell Reference in Formulas A relative cell reference indicates a cell’s relative location from the cell containing the formula; the cell reference changes when the formula is copied(Ex- A1) An absolute cell reference indicates a cell’s specific location; the cell reference does not change when you copy the formula( Ex- $A1 or A$1) A mixed cell reference contains both an absolute and relative cell references in a formula( Ex- $A$1) 5/4/2019 Nagendra Vemulapalli

Function Basics Function is a predefined formula that performs a calculation. Syntax is a set of rules that govern the structure and components for properly entering a function. An Argument is an input, such as cell reference or value, needed to complete a function. 5/4/2019 Nagendra Vemulapalli

Function Categories and Description Category Description Compatibility Contains functions compatible with Excel 2007 and earlier. Cube Returns values based on data in a cube. Database Analyses records stored in a database format in Excel. Date & Time Provides methods for manipulating date and time values. Engineering Calculates values commonly used by engineers. Financial Performs financial calculations. Information Provides information about the contents of a cell. Logical Performs logical tests and returns the value of tests. Lookup & Reference Looks up values, creates links to cells, provides references to cells. Math & Trig Performs standard math and trigonometry functions. Statistical Performs common statistical calculations. Text Manipulates text strings. 5/4/2019 Nagendra Vemulapalli

Function basics Inserting a function. Totaling values with SUM function =SUM(number 1, [number 2],…..) Using Average Function =AVERAGE(number 1,[number2],…..) Using Median Function =MEDIAN(number 1,[number2],…..) 5/4/2019 Nagendra Vemulapalli

More Math and Statistical Functions Function Syntax Description =ABS(number) Displays the absolute value of a number =FREQUENCY(data_array,bins_array) Counts how often values appear in given range =INT(number) Rounds a value number down to nearest whole number =MODE.SNGL(number1,[number2],…) Displays the most frequently occuring value in list =PI() Returns the value of pi accurate upto 15 digits =PRODUCT(number1,[number2],…) Multiplies all values within argument list. =RANDBETWEEN(bottom,top) Generates random numbers between two numbers =ROUND(number,num_digits) Rounds value to specific number of digits =RANK.AVG(number,ref,[order]) Returns an average rank for identical values 5/4/2019 Nagendra Vemulapalli

Date/Time Functions Function Syntax Description =TODAY() Displays today’s date: month, day, year =NOW() Displays today’s date and current military time =DATE(year,month,day) Returns serial number for a date =EDATE(start_date,months) Displays serial number of a date a specified number of months in future or past =DAY(serial_number) Displays the day within a month for a serial number =MONTH(serial_number) Returns the month for a serial number =YEAR(serial_number) Identifies the year for a serial number 5/4/2019 Nagendra Vemulapalli

Logical Functions IF function Logical Operators IF(logical_test,value_if_true,value_if_false) Logical Operators Operator Description = Equal to <> Not equal to < Less than > Greater than <= Less than or equal to >= Greater than or equal to 5/4/2019 Nagendra Vemulapalli

Lookup Functions Lookup table is a range that contains data for the basis of the lookup and data to be retrieved. Breakpoint is the lowest value for a specific category or series in a lookup table. Syntax =VLOOKUP(lookup_value,table_array,col_index_number,[range_lookup]) 5/4/2019 Nagendra Vemulapalli

Range Names Create a range name Click in the Name Box, type the range name, and then press Enter. Click the Formulas tab, click Define Name in the Defined Names group to open the New Name dialog box, type the range name in the Name box, and then click OK 5/4/2019 Nagendra Vemulapalli

Next Class IMPORTS, WEB QUERIES, AND XML 5/4/2019 Nagendra Vemulapalli