Fleet Forum September 24, :00 p.m. – 4:00 p.m. Tax Commission 210 North 1950 West Salt Lake City, UT Agenda: Energy Plans Vehicle Replacement Justification Insurance Requirements

Energy Efficiency Plan Brian Fay Research Analyst

Summary of Energy Efficiency Plan The Goal –Increase state fleet energy efficiency 20% by 2015 –Three-fold Objective Reducing fleet costs Improve air quality Reduce dependence on foreign oil

Summary of Energy Efficiency Plan The Measurements –Cost Per Mile (CPM) (Total Cost – Depreciation) ÷ Total Miles over the lifetime of all vehicles –Total Vehicle Count Count of all active vehicles –Total Fuel Used Gasoline, Diesel, CNG, E85… –Miles Driven Annually

Summary of Energy Efficiency Plan The Measurements –Miles Per Gallon (MPG) Total of all miles driven ÷ total of all fuel used –Right Size Vehicles Estimated fuel saved –Pollution Control Air Pollution Greenhouse Gas Emissions (GHG)

Summary of Energy Efficiency Plan The Goals –Online Entry

Summary of Energy Efficiency Plan Statewide Vehicle Fleet Cost Efficiency Plan Reduce engine idle time Drive fewer miles Avoid rush hour traffic Reduce aggressive driving Proper preventative maintenance Purchase fuel from state sites Use lowest octane fuel Rightsize vehicles Reduce number of take home drivers Reduce wind resistance Promote efficient speeds Use cruise control Remove excess vehicle weight Use the recommended grade of motor oil

Summary of Energy Efficiency Plan The Due Dates –Agency goals due by –Final report due to the governor and legislative fiscal analyst on November 1 October 1

Brian Fay Research Analyst (801)

Replacement Vehicle Justification Sam Lee Division Deputy Director

What is the standard replacement vehicle size and type? Compact Sedan

Why the Change? House Bill 110* requires: (1) …the division to establish a standard vehicle size and type for replacement and fleet expansion vehicles. (2) …agencies to file written requests and justifications for obtaining a nonstandard vehicle size or type. * 2007 General Legislative Session

2 Step Replacement Process… 1st – Justify the vehicle 2nd – Follow the established on-line replacement program from 2007

Sam Lee Division Deputy Director

Insurance Requirements Sam Lee Division Deputy Director

Vehicle Status? Owned (meaning owned by the agency) –UDOT (Heavy Duty Equipment) –Higher Education Institutions Full Service or Capital Lease from Fleet Operations –Leasing Customer Types: Traditional State Agencies Non-State Agency or Quazi Governmental Agency

Insurance Requirements: For Non State or Quazi Governmental Agencies 3. Entities not covered by the Utah State Risk Management Fund (non-state agencies) shall provide the Division of Risk Management with proof of third party liability insurance for each vehicle leased through this SLA Service Level Agreement with Fleet Operations

Sam Lee Division Deputy Director