Duxbury Braille Translation Software Gaeir (rhymes with “fire”) Dietrich Director High Tech Center Training Unit of the California Community Colleges

Software Specifics Duxbury 10.7 http://www.duxburysystems.com/ During install load the Word template Nice information in help on using it Best news: We now have undo!!!! We can do math in Word with MathType!

Designed to Accept Word Use Word paragraph styles Normal, Body Text Headings One, Two, Three List, Bulleted List, Numbered List Index levels one-nine Can also use attribute styles Strong (for bold) Emphasis (for italic)

With Template Preset styles for Also, styles based on Braille indents Foreign languages Computer Braille Code (CBC) Stairstep indents Headings Also, styles based on Braille indents

Transcriber Speak Standard Braille page Formats 40 cells 25 lines Begin in a particular cell Runovers (i.e., following lines) go in particular cells Might begin in cell 3 with runovers in cell 1

Attaching the Template With the Braille template installed Open the Word doc Go to the Tools menu Select Templates and Add in Check the update box Browse to the BANA* template * Braille Authority of North America Select Attach

Attaching BANA Template

When to Use the Template For complex formatting For foreign language For computer code To see how the document will look in Braille

When Not to Use Do not use the template when you have a lot of tables Duxbury will automatically create a stair-step indent The template requires that you apply the stair-step styles

Taming Word Hardest part is knowing what Word is up to… Go to Tools menu > Autocorrect Options

Autoformat As You Type

Note Autoformat as you type is automatic. Autoformat is manual. Go figure…

Settings We now want We still do not want “smart quotes” okay Em dashes and en dashes okay We still do not want Superscripted ordinals Special characters (e.g., ©) Ellipses character Curly quote apostrophe at front of a word Autoformating lists is your choice

Smart Tags To completely disable “smart tags” Deselect under Tools > Autocorrect Options > Smart Tags AND Deselect under Tools > Options > Edit > Cut and Paste Options

Basic Smart Tags

Cut and Paste Smart Tags

Format Files Use styles Unknown styles are brought through as “none” Flush left, no indent Use search and replace (Ctrl + H) to change publisher styles to standard styles

Handy Style Shortcuts Heading One Heading Two Heading Three Ctrl + Alt + 1 Heading Two Ctrl + Alt + 2 Heading Three Ctrl + Alt + 3 Change case Shift + F3

File Clean Up The good news is…there hardly is any!! Duxbury 10.7 can handle most Word formats The bad news is that what’s needed is a bit tricky…

Opening Apostrophe 10.7 still confuses an opening apostrophe with a single quote when curly quotes are used ‘tis ‘o You can turn off the smart quotes entirely! But you don’t have to: turn off just while searching; search for space apostrophe

Fixing Opening Apostrophes Search for single quotes, but do not auto replace Change to straight quote Select the apostrophe Retype Immediately Ctrl + Z if smart quotes are turned on OR turn off “smart quotes” just during search and replace

From Scratch If you are entering open apostrophes from scratch Use Ctrl+' then ' You will get a curly quote going the correct direction! Duxbury handles these correctly!

Selecting Text in Word Shift click Select a single word Click mouse once where selection begins Move to end of selection Hold down shift key and click mouse once Select a single word Double click on word Use arrow keys with shift key down

Selecting Continued Select a paragraph Select one line Triple click With cursor at beginning of line Hold down shift key and tap down arrow once Hold down shift key and tap end key

Moving Ctrl + down arrow Ctrl + home Ctrl + end Moves you to beginning of next paragraph Very handy for inserting “bullet” asterisks Ctrl + home Moves to top of document Ctrl + end Moves to bottom of document

Auto Page Numbering Text on Word page must match book Use hard page breaks Ctrl + Enter Adjust margins or font sizes as necessary

Set Page Numbers Insert > Page Numbers

Not page one? If the document does not begin with Arabic number one (1) Choose Format

Done in Word Formatting and clean up complete Save document Close Word Important for running macro Open Duxbury

Duxbury Settings Global > Word Importer

Please Note If you are using the BANA template, do not select Duxbury’s courier to CBC setting. That will undo to template settings.

Embosser Setup Global > Embosser Setup

Two Embosser Settings For individual documents not following defaults Document > Embosser Setup

Opening File in Dux File > Open Select template

Templates If using BANA template in Word, use BANA template in Dux Includes textbook page numbers If not using Word template Can use standard if no page numbers needed Use textbook template for page numbers Can use textbook all the time

In Duxbury Translate Ctrl + T Emboss Ctrl + E You’re done!

Binding Standard Braille paper is 11 x 11.5 in. Buy it 19-hole punched Get a comb binding machine Use Duxbury to create a title page Can use Braille paper for front/back cover For larger volumes, cut light poster board paper to size Plastic covers available from APH

References BANA site High Tech Center Training Unit (manuals) www.brailleauthority.org Great resource for formatting questions High Tech Center Training Unit (manuals) www.htctu.net Basic information on using Duxbury

Braille Sources American Printing House (APH) www.aph.org National Library Services (NLS) Good source of Braille music Alternate Text Production Center (ATPC) www.atpc.org Sells Braille outside CCCs—many textbooks