Progress on Standardization Roland Garoby ESS Technical Director Accelerator Collaboration Board - 1 February 2017 www.europeanspallationsource.se

Why shall we standardise? Slide shown to IKRC in November 2015 Cost savings during construction: Quantity discount, Compatibility between items, Faster installation and commissioning from higher competence & efficiency of ESS technical teams Cost savings during exploitation: Need for less spares and specific tools, Smaller support teams and/or cheaper industrial contracts from easier maintenance and update Standardising is in the long term interest of the organisation and its partners [ Linked to recommendation from the Annual Review 2015: “Consider placing common items (e.g. PLCs) under a common WBS and purchasing strategy to ensure uniformity during operations”]

Progress in standardization (1/2) Creation of reference document ESS-0042151 listing all applicable standards, handbooks and guidelines - Release in February 2017 with further updates whenever necessary. Working groups on standardization: Mechanical List of mechanical and plant/process equipment available, ESS-0070030-List of standard process instruments and equipment ESS-0087813-Preferred Manufacturers of Process Instruments ESS-0087814-Preferred Manufacturers of Process Equipment Electrical List of electrical components equipment available, ESS-0064407-List of electrical standard components Catalogues (ESS internal use) underway or finalized at procurement in 4 areas Vacuum components PLC’s Electrical components Mechanical components Standard components database Improved functionalities in new version of CHESS Scripting of standard component data in progress to enter a large portion of preferred/approved components in the library.

Progress in standardization (2/2) First agreement for joint procurement of Vacuum components signed on 6 January 2017 by CEA, STFC and ESS. Planning of procurement procedure (conducted by ESS) Other joint procurements under consideration: Chopper spindles (concerning 10 in-kind partners) Motion control equipment Estimated date Activity 03/02/2017 Contract notice published in OJEU and tendering documents made available to the potential tenderers 06/03/2017 Deadline for sending a request for clarification to ESS 10/03/2017, 12:00 CET Deadline for submission of tenders 10/03/2017 Evaluation of the offers starts 31/03/2017 Notification of the award and the evaluation results sent to the tenderers 11/04/2017 10 day standstill period starts 12/04/2017 Contract signature ESS procurement officer: Luis.Ortega@esss.se