Project Management? How to plan – Execute – and Construct, schedule and charts P Seenivasan PMP, PgMP, PfMP Director, Proventures Education and consulting Mobile : 9949929310 Seenivasan@proventuresindia.com

PMI Report for the year 2017 - 2018

Report scope/coverage Global survey of project management practitioners conducted since 2006 Monitors major trends in Project Management profession Covers Project, Program and Portfolio Management Current report is the feedback from 3234 PM Professionals, 200 Senior executives, and 510 PMO directors Interview from 10 corporate leaders and 7 PMO directors Respondents span North America, Asia Pacific, Europe, the Middle East and Africa (EMEA) and Latin America & Caribbean Regions

Performance indicators : Champions Vs Under performers Champions : more than 80 % of the projects done on time within budget and met the goals set at the beginning Underperformers : 60 % of the projects did not meet the schedule, budget or goals Champions : 7% of the organizations covered in the survey Underperformers : 12% of the organizations covered in the survey

Performance indicators : Champions Vs Under performers Champions : more than 80 % of the projects done on time within budget and met the goals set at the beginning Underperformers : 60 % of the projects did not meet the schedule, budget or goals Champions : 7% of the organizations covered in the survey Underperformers : 12% of the organizations covered in the survey

Champions Vs Underperformers

Talent development plays a key role to build maturity 76% of the Champions prioritize development of technical skills while 19% of the underperformers prioritize technical skills 76% of the Champions prioritize development of Leadership skills while 16% of the underperformers prioritize 65% of the Champions prioritize development of Strategic and Business mgt skills while only 14% of the underperformers

Key findings Where do we stand with respect to the above findings!

Strategy/Portfolio/Program Management Strategic Alignment Benefit Analysis Governance Program / Project Authorization Portfolio Oversight Strategy/Portfolio/Program Management Develop Scope ( WBS ) Develop Schedule Resource loaded Schedule Cost Loaded Schedule Risk Loaded Schedule Baseline Integrated Project Planning Direct and Manage execution Monitor and Control Manage changes Transition Measure benefits Project Execution and Control

Planning Processes – An Overview Scope Time Define Scope, Create WBS Stakeholders Develop Schedule Identify, Plan and Engage Stakeholders Cost Develop Project Management Plan Cost Estimation & Budget Procurement Plan purchases and contracts Metrics, QA and QC Quality Plan Risk and Responses Plan Resources Risk Plan Communication Resources Communication

Key concepts / Best practices Critical Path Method (CPM) PERT Critical chain Scheduling Earned Value Management Agile Methodologies Key concepts / Best practices

#1 Critical path Method

What is CPM? Longest Path in the Schedule Network Total Float is Zero ( generally ) Determines the Project Duration Focus Resource optimization Cash flow smoothing

CPM Demo

#2 - PERT

PERT Program Evaluation and Review Technique Range Estimates ( Optimistic / Most Likely / Pessimistic ) Calculate Buffer Statistically Provide Cost and Work Buffer as appropriate

PERT Demo

#3 Critical Chain Project Management Scenario : for one of your project, on time delivery is critical because of high political visibility. The team, management and customer are aware of this. Hence during the initial estimates about 30% buffer is built on all critical tasks. However when the project was under execution, it experienced minor delay or just managed to complete on time. Questions : Where did the 30% buffer go? How do we set buffers for time critical projects and monitor? Can we demonstrate ahead of schedule performance? If so up to want percentage from normal performance? And how to achieve this?

Fever chart – Buffer strategy

Discussion and CCPM Demo

#4 Earned Value Management Scenario : You have a smart city project with a sub project named LED lighting for 12 sectors each with a value of 10 million to be done in 12 months. At the end of 6 months the team completed 5 sectors and they spent an actual cost of 75 million Question : What is the current cost performance in this project? How is the schedule performance If the same trend continues what is the expected cost at completion When do you think the project will be completed if the trend continued

Project Progress Monitoring Chart Rs 12 months PV EV AC Schedule Rs. 120 crores CV = - 25 SV = - 10 1.2 1.0 0.8 1.0 .9 1.1 “GOOD” “BAD” 1.2 .8 CPI SPI SPI = 0.83 CPI = 0.67

#2 - Agile

Project Management Approaches

Benefits in implementing Agile

Agile – It’s Paradigm Shift Scope Time Cost Plan Driven Traditional Scope is fixed at an early point, Time/Cost estimated/quoted, and are then delivered within agreed up on Spec /Constraints Time Cost Scope Value Driven Agile Time/Cost are fixed at an early point and the highest priority Scope/Spec are then delivered within this Time/Cost constraint

Organizing and preparing Project Lifecycle Starting the Project Organizing and preparing Carrying out the work Ending the Project Project Initiation Design & Engg Construction/Commissioning Handover SP5 SP4 SP3 SP2 SP1 Sp3 Sp2 Sp1 Adaptive LC Incremental LC

Project : Journey between sowing the idea to reaping the fruit

Leadership Dimension Embracing/ Focus/ Persistence Influencing Change Integrity People centricity Finishing well

Organizational Strategy and Projects / Project Management Vision Mission Strategy and Objectives Portfolio Management Management of Strategic Programs and Projects Increasing Production Capability (PC) Management of Operations Producing Value(P) EPMO Organizational Resources

PMI Credentials overview CAPM 0-3 PMP 3-12 PgMP 12-20 PfMP 15-30 PMI-SP PMI-RMP PMI-PBA PMI-ACP PMI-PBA : Professional in Business Analysis PMI-SP : Scheduling Professional PMI-RMP : Risk Management Professional PMI-ACP : Agile Certified Practitioner CAPM : Certified Associate in Project Management PMP : Certified Project Management Professional PgMP : Certified Program Management Professional PfMP : Certified Portfolio Management Professional