Auditor-Controller’s Office Presented By: Esteban Hernandez FY 2018 YEAR-END TRAINING Introduction Auditor-Controller’s Office Presented By: Esteban Hernandez 2018 Year End Training

Year-End Presentations Year End Process Overview Available Online Resources Schedules Walkthrough 2018 Year End Training

Year-End Presentations Schedules E (Inventories) will not be included in the presentation The above schedule still needs to be completed by the departments Please see the Year-End Manual for instructions regarding the above schedules or contact the ACO for guidance 2018 Year End Training

Year-End Process Overview Objectives To provide guidance on Year-end closing procedures so that we can: Have consistency in reporting Continue to report accurate, timely & reliable information To answer any Year-end related questions or requirements All organizational units under the BOS governance are required to submit YE Schedules 2018 Year End Training – Chapter 1

Year-End Process Overview Submittal and Deadlines for Schedules Deadline is July 13, 2018 (except for schedules P ,W & Q) Schedules P and W are due August 3, 2018 Schedule Q is due August 20, 2018 Thresholds materiality $5,000 2018 Year End Training – Chapter 1

Available Online Resources Year-end Manual, Schedules and Calendar http://www.auditorcontroller.org 2018 Year End Training

Available Online Resources Year-end Manual, Schedules and Calendar 2018 Year End Training

Year-End Budgetary Controls Pursuant to Government Code Title 3 Government of Counties §29120, budgetary units cannot exceed BOS-approved appropriations ACO cannot close fiscal year until appropriation budget deficits are eliminated pursuant to BOS-approved budget action 2018 Year End Training – Chapter 2 9

Journal Entry (JE) Guidelines Accrual must be $5,000 or greater Round amounts to nearest dollar Submit a copy of your JE with each signed YE Schedule & supporting documents to “Attn: ACO Year-End”. (Simpler or PeopleSoft queries are not acceptable supporting documents). An accrual entry must include both the accrual and the reversal entry for posting 2018 Year End Training – Chapter 3 10

Accrual Entry Preparation 6/30/2018 2018 Year End Training – Chapter 3

Accrual Entry Preparation 0001234567 06/30/2018 2018 6/30/2018 2018 Year End Training – Chapter 3

Accrual Reversal Preparation 0001234567 06/30/2018 07/01/2018 2018 Year End Training – Chapter 3

Mail Schedules and Supporting Documents to: Instructions Mail Schedules and Supporting Documents to: ACO Year-End Mail Stop #1050 Questions? Submit them by email to acoyearend@rivco.org 14 2018 Year End Training – Chapter 3