GO! with Microsoft® Excel 2010 PowerPoint Presentation to Accompany GO! with Microsoft® Excel 2010 Chapter 1 Creating a Worksheet and Charting Data <#>

Objectives Create, Save, and Navigate an Excel Workbook Enter Data in a Worksheet Construct and Copy Formulas and Use the SUM Function <#>

Objectives Format Cells with Merge & Center and Cell Styles Chart Data to Create a Column Chart and Insert Sparklines Print, Display Formulas, and Close Excel

Objectives Check Spelling in a Worksheet Enter Data by Range Construct Formulas for Mathematical Operations Edit Values in a Worksheet Format a Worksheet <#>

Create, Save, and Navigate an Excel Workbook A workbook contains one or more pages called worksheets or spreadsheets. A worksheet is a grid of vertical columns, labeled with letters, and horizontal rows, labeled with numbers The intersection of a column and a row is called a cell. E.G. Cell A1, D100

Create, Save, and Navigate an Excel Workbook Name box indicates the address of the selected cell or the first cell in a range of selected cells. Formula bar indicates the text or underlying formula of the selected cell. <#>

Create, Save, and Navigate an Excel Workbook Figure 1.5 <#>

Enter Data in a Worksheet Cell content Anything entered into a cell Constant values Text values (label) Number values Formulas Equations that perform calculations on values in the worksheet All formulas start with an equal sign

Enter Data in a Worksheet Active cell Selected by clicking on the cell Cell is outlined in black Column and row number are highlighted Cell reference displays in Name Box Figure 1.7 <#>

Enter and Edit Data in a Worksheet AutoComplete speeds typing by completing entries in a cell, if the first few characters match an existing entry in the column. Auto Fill generates a series of values into adjacent cells, based on the value of the other cells. AutoCorrect automatically corrects and formats some text Figure 1.10 Go to: dp_in_class_demonstrations\Excel_01_autofill.xls <#>

Enter Data in a Worksheet Ranges Two or more cells that are adjacent or nonadjacent A range colon (:) appearing between two cell references includes all cells between the two cell references EX: B3:D3 is a range including B3, C3, and D3

Enter Data in a Worksheet Default column width is 64 pixels. A pixel, or picture element, is a point of light measured in dots per square inch. Default font and size is Calibri, 11 points. There are 72 pts. in an inch, with 10 or 11 points being a typical font size. If numeric data does not fit in a cell, it will display as ##### Figure 1.13 Go to: dp_in_class_demonstrations/Excel_02_data_too_big_for_cell.xls <#>

Construct and Copy Formulas and Use the SUM Function Construct formulas Type formula starting with the equal sign (=) May be typed in the cell or the formula bar Use the plus sign (+) to add numbers Press enter and the cell will display the results and the formula will appear in the formula bar Use the Excel SUM function (also known as AutoSum Go to: dp_in_class_demonstrations\Excel_03_autosum_and_copying.xls <#>

Format Cells with Merge & Center and Cell Styles Joins selected cells into one larger cell and centers content Select range, then click Merge & Center Cell Styles Defined set of formatting characteristics Font, font size, font color, cell borders, and cell shading

Format Cells with Merge & Center and Cell Styles Formatting numbers Accounting Number Format and Comma Style Use comma separator, where appropriate Apply two decimal places Use parentheses for negative numbers Differences Accounting Number Format—dollar sign ($) Comma Style—no dollar sign

Chart Data to Create a Column Chart and Insert Sparklines A graphic representation of data Easier to read than a table of numbers Sparklines Tiny charts embedded in a cell to give a visual summary alongside data

Chart Data to Create a Column Chart and Insert Sparklines Use a Wizard to create charts. Wizards are tools that step you through a particular process. <#>

Chart Data to Create a Column Chart and Insert Sparklines Move the chart by selecting it and dragging it where you want on the screen. <#>

Chart Data to Create a Column Chart and Insert Sparklines Sparklines give a visual representation of the data trend. <#>

Enter Data by Range Time-saving technique for entering numbers Select the range of cells where numbers are to be entered. Press Enter after each entry and the active cell will move within the selected range. This technique works for multiple columns. Normally when you press enter after entering data, the cursor drops down to the next cell in the column. If you pre-select a range of cells before entering the data, then when you get to the bottom of the range and press enter, the cursor will move to the top of the next column. <#>

Construct Formulas for Mathematical Operations Excel formulas begin with an equal sign and include cell references and arithmetic operators. Symbols Used in Excel for Arithmetic Operators Operator Symbol Operation + Addition - Subtraction (also negation) * Multiplication / Division % Percent ^ Exponentiation Figure 1.43 <#>

Construct Formulas for Mathematical Operations Relative and Absolute Cell References Copying formulas in Excel A formula copied in Excel changes cell references relative to the cell with the formula. Example: Copying =C4+D4 from cell E4 to cell E5 will result in =C5+D5 To force Excel to keep a cell reference use absolute addressing to fix the formula reference by inserting a dollar sign ($) before the row and/or column. Go to: dp_in_class_demonstrations\Excel_04_absolute_cell_reference.xls Go to: dp_in_class_demonstrations\Excel_05_absolute_cell_ref_more_complex.xls <#>

Edit Values in a Worksheet Changing cell contents Making changes to numbers will result in re-calculating any formulas that reference the cell that was changed. This is a powerful and useful feature of Excel. Formatting cells Formatting cells will result in a different appearance but will not impact the calculations. <#>

Format a Worksheet Formatting Specifying appearance of cells and overall layout of the worksheet Inserting and deleting rows and columns Existing data is moved and formulas automatically adjusted Adjusting column widths and wrapping text Wrap text displays the contents of a cell on multiple lines, thus increasing the cell height <#>

The following Material is not covered in the lab book The following Material is not covered in the lab book. However, much of it will be required on your Term Project <#>

Enter Dates, Clear Contents, and Clear Formats Each cell may have one or more formats applied. Clearing cells: can clear the contents, the formatting, or both allows you to clear the contents, which deletes the value or formula, but does not clear the formatting Go to: dp_in_class_demonstrations\Excel_06_content_vs_format.xls <#>

Design a Worksheet for What-If Analysis Go to: dp_in_class_demonstrations\Excel_07_what_if_analysis.xls <#>

Functions A function is a predefined formula that Excel has already provided Functions can be inserted in several ways: Use the Function Library or Insert Function button. Use the Formula AutoComplete. Copy a similar function from another cell and edit the arguments. If you know the parameters of the function you can simply enter it directly into the formula bar <#>

Average, Min, and Max Functions The Average Function will give you the average of a group of numbers. Note, that there is an important difference between data entered as a Zero and a cell left blank. Go to: dp_in_class_demonstrations\Excel_08_average_function.xls The Min and Max functions will give you the smallest and largest number in a group of numbers. Remember the examples here are trivial, but think how useful this would be if you had hundreds or thousands of pieces of data. Go to: dp_in_class_demonstrations\Excel_09_min_max.xls <#>

CountIF and If Functions The CountIf function will return the number of cells that meet a particular criteria, such as the number of cells with a number greater than 100 Go to: dp_in_class_demonstrations\Excel_10_countif_function.xls The If function display different data depending on particular criteria. For instance, display “passing” if a grade is > 60 or display “failing” if a grade is < 60 Go to: dp_in_class_demonstrations\Excel_11_if_function.xls <#>

Conditional Formatting With Conditional Formatting you can change how a cell displays based on certain criteria. For instance, if a grade is < 60 you could display the cell in red, if a grade is > 60 you could display the cell as green. Go to: dp_in_class_demonstrations\Excel_12_conditional_formatting.xls <#>

Use a Date Function The NOW function: =now() retrieves date and time from your computer's calendar and clock and inserts the information into the selected cell result is formatted as a date and time places a sequential number in the cell that corresponds to the date and time <#>

Freeze Panes Freeze Panes command takes selected rows or columns and then freezes them into place. Select a row or column, then View, Freeze Panes The locked rows and columns become separate panes. A pane is a portion of a worksheet window bounded and separated by other portions, such as vertical or horizontal bars. Go to: dp_in_class_demonstrations\Excel_12_conditional_formatting.xls <#>