Introduction FY09 Linac Ops Review Persis S. Drell Director SLAC National Accelerator Laboratory

Outline What did we tell you at the last Linac Ops review? The transformation of SLAC Where we are now FY09 Linac Ops Review Page 2

Laboratory Organization From 2006 Linac Ops Review Reorganized approximately one year ago John Cornuelle appointed COO and Director of Operations John reports directly to the Laboratory Director FY09 Linac Ops Review Page 3

Context of 2006—”Managing Uncertainty” From 2006 Linac Ops Review Areas of certainty: SPEAR3 Operations LCLS Commissioning and Operations Science programs in PPA at same level of support GLAST, ATLAS, Accelerator research, BaBar data analysis, EXO 200 Science programs in photon science at increased level of support LUSI, PULSE, X-LAM,… Areas of uncertainty: Scope of growth in ILC effort New PPA projects: LSST, EXO, SNAP,… SABER Scope of LCLS upgrades FY09 Linac Ops Review Page 4

Summary The laboratory is evolving—rapidly Evolution of manpower From 2006 Linac Ops Review The laboratory is evolving—rapidly Reorienting towards future This is not easy! Evolution of manpower Working well at level of individuals Sufficient flexibility being preserved to mitigate downside scenarios Managing transition to FY09 Preparation for this review an essential step: developing operations scenario for the lab for 2009 FY09 Linac Ops Review Page 5

2008 Budget Omnibus spending bill hit SLAC very hard Early shut down of B-factory Used linac ops planning in targeting staff reductions Total staff reduction: 13% FY08 President’s Request Appropriated Office of Science $4.4B $4.0B BES Nationally $1.5B $1.3B BES @ SLAC $190M $181M HEP Nationally $782M $694M HEP @ SLAC $120M $95M FY09 Linac Ops Review Page 6

A Laboratory in Transition Major transition of scientific portfolio Staged transition of responsibility for linac operations from HEP to BES Transition to multi-program environment ‘One Lab’ TOTAL BES HEP FY09 Linac Ops Review Page 7

2004: HEP BES FY09 Linac Ops Review Page 8

2009: HEP BES FY09 Linac Ops Review Page 9

Current Reality—Transition not yet complete Focus on: Rebuilding much of the laboratory from the ground up in mission support areas Delivering LCLS and LUSI on time and on budget Developing long range vision for the laboratory FY09 Linac Ops Review Page 10

Progress to Date Organization Safety Reorganize to ensure accountability at highest level Safety Emphasize line management accountability Revamp business processes for greater efficiency and transparency Activity based budgeting for all departments Building G&A from ground up Defining core capabilities LCLS will need Focus on optimum support of operations and capabilities needed for future upgrades FY09 Linac Ops Review Page 11

FY09 Linac Ops Review Page 12

Where we still have work to do Mission support functions are still in transition from old ‘HEP’ landlord model Activity based budgeting for the first time “Org burden” needs crisper definition We are working to create the ‘management model’ for the lab Will get us away from legacy landlord issues and attitude Will resolve issues of ‘org burden’, G&A, infrastructure maintenance, legacy issues FY09 Linac Ops Review Page 13

We Will be Transparent on Where We Are Org burden in ETS departments is too large (~25%) Currently bridging functions that will be needed in operations Need improved rigor in activity based (bottom up) budgeting Plan to reduce to reasonable level over 2 years G&A not optimized for multi program laboratory We are maintaining core capabilities and competencies needed to optimize LCLS operations and future upgrades Uncertainty in HEP program affects this FY09 Linac Ops Review Page 14

Org Burden Example Metrology Capability essential for accelerator operations LCLS supports the capability Artificially ‘cheap’ for other users (PPA, SSRL) In past, LCLS benefitted from this model when HEP supported the capability Long term future need more transparent, full cost accounting methodologies FY09 Linac Ops Review Page 15

G&A Currently high as rebuild M&O functions at lab “Swallowing the elephant” Not optimized (first year of transparency) Activity based next year See Sandy’s talk FY09 Linac Ops Review Page 16

Assets Needed for Future Upgrades Have included maintenance of first 2/3 of Linac Optimal technical strategy for potential future upgrades Not the cheapest strategy Lowest risk Highest return on investment for Office of Science Technical capability in ETS departments Klystron---gun development PCD---power supply and modulator upgrades FY09 Linac Ops Review Page 17

Summary Laboratory Still in Transition Site is changing and management model still being defined First real attack on G&A planning More work to go Protecting Core Capabilities and Competencies to Optimize Future LCLS Program FY09 Linac Ops Review Page 18