APAN General Assembly APAN Secretariat Report August 27, 2005 20th APAN Meeting, Taipei

Agenda Recap of APAN Secretariat Activities from Jan.-Jun. 05 Report on APAN Finance Next Steps

APAN Secretariat Activities (1) Provided overall organization services for APAN meetings Coordinated with APAN-TW in arranging for 20th APAN meeting Established communication with the organizers of 21st and 22nd APAN meeting Provided meeting summary report as well as posting the summary to the APAN website in a timely manner 19th APAN meeting Program Committee and Organizing committee meeting VC sessions Provided services to potential and existing APAN members Processed and maintained applications BAERIN status Affiliate member change of name from APRTC to SDLEARN APAN-PK Responded to inquiries AVIST request to put a link in the APAN website

APAN Secretariat Activities (2) Collected membership fees Provided general support to APAN members, committee and working groups Assisted and provided minimal financial support to APAN-PK and LEARN in getting the visa for Taipei Coordinated with members in updating APAN link info every 3 months Prepared information as per requests received, e.g. CCIRN presentation Host, maintain and update the APAN Website Maintain APAN mailing lists Updated mailing lists as per requests received

APAN Finance : Current Situation Revenue Expected $114,620 Received $90,870 Receivables $23,750 (As of 8/26/05) Expenses Expected $101,202 Actual $73,749 (As of 8/26/05) Next payment to AIT $21,150 (due Sept. 05) At least, around $5,000 of the receivables is needed for our next payment.

APAN Finance : Challenges Challenges on cash flow in the last quarter of this year. After this meeting, APAN Sec will work with AIT to defer the last payment to be due. Positive feedback is expected because there are still some money left unused in the AIT’s APAN account (Current utilization rate is around 70%). APAN Sec will also discuss with AIT as to what to do with the unused money, if there is any, at the end of 2005 (which is the end of the outsource contract with AIT).

Thank you very much

BACKUP SLIDES

On the contract…. The current contract was made before the Secretariat staff took the office in Oct. 2004. This contract with AIT will end on Dec. 31, 2005 The new contract will have to consider the following issues: Liability clauses Clauses on unspent money Requirement on financial report submission from contractors

Receivables

AIT Expenses Actual Revenue (up to Jun 05)   2,010,000 Actual Expense (up to Jun 05) 1,379,069 68.61% Actual Leftover (up to Jun 05) 630,931 31.39% Budgeted Expenses Estimate (up to Dec 05) 2,820,000 Actual Expenses Estimate (up to Dec 05) 2,504,082 88.80% Leftover Estimate (up to Dec 05) 315,918 11.20%