Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links James Thompson, Accessibility Consultant October 26, 2017 Download example documents to follow along: http://info.levelaccess.com/1026-Webinar-Example-Documents.html This webinar is scheduled to begin at 2pm Eastern / 11am Pacific Audio is provided through the webinar platform via your computer’s speakers, or there is an optional conference line: (805) 309-2350, Code: 14930# (please note this is a toll call)

Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Webinar Features Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Real-time Captioning: Captions are provided in the captioning pod (upper right). In the event we experience any issues with the pod, we will ensure that the recording of today’s session is closed captioned. Today’s Session is Being Recorded: Link to slides, recording, and transcript will go out via email next week. Questions: Time will be provided at the end of the webinar for questions. Please submit questions via the Chat pod – (Keyboard: Ctrl + Semicolon) levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility Series Make sure to register for the remaining webinars in the PDF Basics series! November 9th – Non-Text Elements: This webinar will demonstrate adding informative alternative text to meaningful images, alternative text for symbols, and creating artifacts. November 21st – Data Tables: This webinar will focus on tagging simple and complex tables using the Touch Up Reading Order Table Editor tool. December 7th – Forms: Participants will learn how to create accessible text fields, checkboxes and radio buttons. We will also discuss adding labels and best practices for form controls. December 21st – Page Structure: Participants will learn how to review and edit role mappings for custom styles, use correct heading structure, and correctly tag changes in natural language. January 4th – Accessibility Checker: We will demonstrate how to use the PDF Action Wizard as well as the PDF Full Check tool. Participants will learn how to analyze results of an accessibility full check in order to create an accessible PDF document. levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Requirements Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Ensure that document content is rendered in the proper order Ensure non-distinct header and footer content are labeled as artifacts Provide a context sensitive document title Ensure links are tagged structurally as links with a Link OBJR tag levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Document content is read in the order in which the content was tagged or appears in the Tags tree. This is often not the order in which the content appears on screen or in the order that makes the most sense. Screen readers often have difficulty rendering complex document layouts correctly. By adding a tagged structure to all page elements in a PDF document and ensuring those tags are ordered in the logical order in which they would be read, screen readers can detect the proper reading order and render the content to the user appropriately. levelaccess.com | (800) 899-9659 | info@levelaccess.com

Header and Footer Content Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Change tag to artifact Only tag non-distinct header and footer content Converting headers and footers from word will automatically create artifacts in a tagged PDF Document header should only appear at the top of the first page Document footer should only appear at the bottom of the first or last page Footnotes that appear at the end of a specific page should continue to be tagged appropriately inline on that page When converting from MS Word to PDF, headers and footers are automatically tagged as artifacts When headers and footers appear on all pages of a document, users of assistive technology often mistake the header or footer as part of the page content. This often causes confusion during navigation, especially when prolix headers or footers are used. levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Page Title Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Provide a context sensitive page title Ensure document title is rendered (not file name) Document header should only appear at the top of the first page Document footer should only appear at the bottom of the first or last page Footnotes that appear at the end of a specific page should continue to be tagged appropriately inline on that page When converting from MS Word to PDF, headers and footers are automatically tagged as artifacts When headers and footers appear on all pages of a document, users of assistive technology often mistake the header or footer as part of the page content. This often causes confusion during navigation, especially when prolix headers or footers are used. levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Tagging Links Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Ensure links are tagged structurally as links with a Link OBJR tag Using the keyboard, press the tab key to ensure focus moves to the link on the page Press the enter key on the keyboard to verify that the desired action occurs (i.e. the URL opens) Links must be tagged with Link and Link-OBJR levelaccess.com | (800) 899-9659 | info@levelaccess.com

Metadata, Reading Order, Links Resources Adobe InDesign Accessibility FAQ Adobe InDesign Accessibility Creating Accessible PDFs from Adobe InDesign – University of Washington InDesign Accessibility – Accessibility at Penn State levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Thank You Adobe Acrobat DC Accessibility - Metadata, Reading Order, Links Contact Us James Thompson James.Thompson@LevelAccess.com Follow Us @LevelAccessA11y Level-Access Level Access Level Access Blog levelaccess.com | (800) 899-9659 | info@levelaccess.com