Quick Savings Entry Training JaJa Stoudemire October, 2017

Overview

Project Entry Creation Methods in iSave There are 2 main modules to enter a project in iSave. Strategic Module – multiple screens, regardless of threshold or negotiation type, but where the project has an uneven split in time. Quick Entry Module – single screen, fewer clicks, regardless of threshold or negotiation type but does not have the ability to enter projects in which there is an uneven split in time. Quick Entry You may use the Quick Entry Module when the following condition has been met: If the monthly savings split is equal. Strategic Module If the projects savings are not split equally, you MUST use the Strategic Module. Note: We are currently working with Zycus to add in the approval workflow to Quick Entry to simplify project entry by Q2 ‘17.

Approval Thresholds  Business Sourcing Threshold Finance Threshold   $ K Saving Healthcare 50 100** Aviation 250 EC Transportation 100 O&G Lighting 75 Power 200 500 Renewables Corporate *** ** Project owner to update back up documentation for all projects. Finance to approve projects above 100K threshold. *** IT Project thresholds for sourcing and finance approval would be $500K Implement standard threshold once process is stable and consistent across businesses

How To Enter A Project In Quick Entry

Creating A Project In Quick Entry Click on the Quick Savings Entry Menu under My Projects 2) Click on +Create New Savings Entry button 3) Click Quick Entry on the Splash Screen The screen below should appear.

Creating A Project In Quick Entry* Enter in your project title. Remember for GE projects, the taxonomy is BU or Region or GCL or Commodity_Short Description. Enter in your project description. This is a mandatory field for GE. Click select your commodity. Only 1 selection is allowed. Please be sure you select the lowest level commodity Tier available. Will be defaulted according to your SSO ID Select either Savings or Rebates & your benefit type. If you are unsure of which choice to select, please read the descriptions below, contact your Finance support, or refer to our standards on the Box: https://ge.box.com/s/wvtyoc6qt1m2jx1vwihjx7juzcoarbpa Select the Start & End Month & Year for your Savings. Select the Currency your Project is in. There is no automated conversion to USD in this module available currently. All projects will be converted to USD in Spotfire. Select the stage for your project. You can choose from either Idea, Planned, Executed or Realized stages. Keep Exchange rate to the default selection of GE-iSave Exchange rate. Only choose business specific. Parent & child projects should be created in the strategic module. Select the team Select Capex Yes or No Type in the supplier name. If the project is with more than one supplier enter either various or multiple. Ignore this field. Child project creation is not allowed in Quick Entry. You MUST click this box to verify that you are entering in a project that follows the Quick Entry guidelines. Click on the Save Button when done. * Please put in slide show or presentation mode

Creating A Project In Quick Entry Once you click on Save, scroll to the bottom left hand side of the screen & click on the + symbol under Manage Savings. Next, click on the Select Division button & keep the Savings formula to default Pick the lowest level business tier for your project. Remember that these are business specific projects, so only select the options under the same Tier 1 division. Click on Done when you have made all of your selections.

Creating A Project In Quick Entry Now, you are ready to enter in the details for your project. The date shown here represents the start date of the Tier 2+ Division you have selected. You may change the start dates for each of these Tier 2 divisions. All end dates, however, will be the same as the one you chose in the top portion of the screen. Enter any relevant information such as your baseline spend, new spend, savings & benefit type information. Click Save.

Creating A Project In Quick Entry Now, you must add in the region or country for each division. Click on the actions button and the drop down appears. Click on +Regions. You can select multiple regions or countries. If the project is for the same region, simply choose the same region for each Tier 2 division. Click on Done. Allocate the savings to each region/country. If you did this correctly. The remaining savings will be $0.

How To Change A Stage In Quick Entry

Changing Stages In Quick Entry Currently, when changing stages, the tool will only keep the baseline spend in the system. When you are ready, click the Stage icon. Click the appropriate stage you want to change to. Re-enter the new spend & savings info and then click on Save.