District 5580 Assistant Governors Quarterly Webinar Number 1 August 24, 2011

RI Theme 2011-2012

District Goals for 2011-2012 $100 per capita Foundation Annual Giving Meet the $2000/Club Polio Challenge Net increase of 1 new member / club Increase of 3 new clubs, including 1 Rotaract and 1 Interact club Vision 6 Clubs

District-Level Responsibilities Assist in developing district goals. Coordinate the governor’s official visit with clubs. Communicate clubs’ strengths, weaknesses, and progress toward goals. Attend district meetings. Participate in Rotary Foundation programs, events, and fundraising. Help develop future district leaders. Provide continuity for your replacement if applicable for 2012-13

*Responsibilities Assist clubs identifying district committee members Assist the clubs in identifying a *Club Trainer Coordinate training with the district Training committee and Club Trainer Learn and conduct * webinar meetings with club leadership (contact District Trainer – Tim Kaminski ) .

Communication Plan Responsibility for communication Frequency of communication Content of communication Methods of communication *Web Meetings

DAG-Effective Goals Shared-What is working for you now? Measurable-Can you measure what your are doing? Challenging-What are your challenges? Achievable-Are your goals achievable? How can the District Help? Time specific-Time is flying by-Do I have time for this position? Can I make time?

Your Club Visit Focuses on: Assessing a club’s progress toward its goals and the strategies being used to achieve those goals Suggesting practical solutions to problems challenging the club *New Innovations for clubs

Memo of Club Visit Tool for district leaders to assess club effectiveness Final version serves as an official record of a club’s annual progress Based on the elements of an effective club

ADG 5580 VISIT REPORT ADG:__________________ Area ____ Date:___________ Circle one: Board Mtg Club Mtg or Event:____________________________   Club:________________________Location_______________________________ Checklist: Review- Membership ... Foundation ...Conference ...Dues/ RI... Notes-

Governors Official Visit Focuses on: Motivating club members to participate in service projects Reviewing the status of the Club Leadership Plan Bringing attention to important Rotary issues Paying special attention to new, weak, and struggling clubs Personally recognizing outstanding club projects and the contributions of individual Rotarians

Meetings L.E.A.D.S & P.E.T.S Presidents-elect training seminar District assembly District conference District leadership seminar District membership seminar District Rotary Foundation seminar *Rotary Leadership Institute (RLI)

District Resources District committee members District governor District governor-elect District governor-nominee District Trainer District Office – Diane Collins Fellow assistant governors Past district leaders

District 5580 Committees/Chairs Awards Committee: Chair: Julie Rothmeier Communication: Chair: Jennifer Miller Four Way Test: Chair: Carmen Plummer Friendship Exchange: Chair: Betty Opheim Literacy: Chair Heather Ranck Membership: Chair: Larry Riggs Public Relations: Chair: Kim Kemmer RYLA/Rotaract/Interact: Chair: Marty Byrnes Health/Water/Sanitation: Chair: Bob McLean Youth Exchange: Chair: Jean Hannig

District 5580 Committees/Chairs Strategic Planning: Chair: Robert Russell Newsletter: Chair: Bob Tomlinson Bylaws: Chair: David Vose Club Visioning Coordinator; Marilyn Chambers Foundation: Chair: Albert Watrel Training: Tim Kaminski

RI and Foundation Resources Official Directory RI Catalog Manual of Procedure The Rotarian or Rotary regional magazines Rotary World RI Web site

Key Relationships District leaders District governor District governor-elect District governor-nominee District Trainer District Office - Diane Collins Assistant governors Other district committees and their members Club leaders Club presidents Club secretaries Club committee chairs * Club-level trainers 

Working with Clubs An effective communication plan considers: Each club’s needs Example of successful projects Available resources

Elements of a Key Message Examples of Rotarians in action — making differences in their clubs, their communities, and the world Committee goals and strategies to achieve them Links between club members and the committee Results from previous projects, plans, and discussions showing the committee’s work with clubs

New District Programs

5. *New Generations Avenues of Service Club Service Vocational Service Community Service International Service 5. *New Generations The Avenue of New Generations recognizes the positive change implemented by youth and young adults involved in leadership development activities, community and international service projects, and exchange programs that enrich and foster world peace and cultural understanding

Every Rotarian Get One Keep One “ERGOKO” Every Rotarian Get One Keep One

What is a Club Vision It is a living management tool that: Defines a shared commitment Provides long-term direction Creates a framework to establish goals and objectives Optimizes use of resources

How Will Clubs Benefit From Club Visioning? Plan-Long range (strategic) Annual goals (Actions and plans) Continuity in projects/decision making Consensus for decision making Club members know “what we stand for”

Club Training Program A club-level training program should: Ensure that club leaders attend district meetings Provide consistent and regular orientation for new members Offer ongoing educational opportunities for current members Create a leadership-skills development program for all members Help the club to create a strategic plan

Rotary Leadership Institute - RLI MISSION OF THE ROTARY LEADERSHIP INSTITUTE “The purpose of The Rotary Leadership Institute is to provide an educational opportunity for Rotarians identified as potential leaders by their club presidents. Each club president will be asked annually to nominate club members as potential club leaders (not necessarily future presidents) in the years ahead. Courses will be given for the nominees to foster Rotary knowledge and leadership skills. It is hoped that these courses will also motivate the participants to be enthusiastic, creative and dedicated Rotarians..

Rotary Leadership Institute a grass roots organization of Rotarians that trains young Rotarians to take the lead in their clubs and in their communities. D-5580 & D-5590 formed North Star Division North Star Division Chair – Tim Kaminski Facilitator training will be in late September 1st RLI Institute will be offered in late fall or early winter. Estimated cost to $65-$95 per person plus transportation & lodging

Flow of Information You can help Rotary clubs locate the resources they need to be effective. You receive information from : — Clubs — District leadership (district governor, governor-elect, governor nominee district trainer, district office, assistant governors, and other district committees) — RI and Rotary Foundation committees resource groups, and appointees — RI and Rotary Foundation publications

Role of Assistant Governors Assist club presidents-elect in setting club goals. - Collect a completed Planning Guide Effective Rotary Clubs for District Governor - Complete your Goals and send them to District Governor Elect. Visit clubs at least four times a year. - Schedule quarterly visits . At least once in person and 3 webinars Monitor the progress of each club’s service projects. Encourage clubs to follow through on the governor’s requests and recommendations. Help clubs plan and schedule the DG official visit. *Promote Club Visioning, Club Trainer and RLI

What’s Working for you? 1 2 3 4 5

Thank You for serving Rotary