State Equipment Fleet Operations Alaska Department of Transportation & Public Facilities State Equipment Fleet Operations Brad Bylsma WSHEMA 2011 August 31, 2011

ALASKA Fleet Operations 4/29/2019

State Equipment Fleet (SEF) The State Equipment Fleet (SEF) is responsible for procuring, maintaining, and disposing of vehicles and equipment owned and operated by the State of Alaska. Manages the entire fleet of State owned vehicles & equipment Includes Alaska State Troopers, all other Executive Branch agencies, AHFC, University. 85% of SEF business involves DOT Vehicles & Equipment 4/29/2019

HWCF SEF is funded through the Highway Working Capital Fund (HEWCF) Revolving Fund No direct General Fund appropriation All revenues come from rates & fees charged to fleet end users All rate programs must be approved by Governor’s Office of Management & Budget (OMB) OMB determines SEF Budget- limits what we can spend Annual Budget- $45m - $50m Includes pass through fuel card charges for all state vehicles $30m Operating & Fuel $15m Equipment Replacement Costs recovered through operating and replacement rates calculated individually for each asset 4/29/2019

SEF Organization 168 Full Time Employees   168 Full Time Employees Fleet Mgr, Parts Mgr, 5 District Managers 14 Procurement/Admin staff 15 Parts staff 132 mechanics in 55 Shops 4/29/2019

FLEET MAKEUP Cat/Volvo/Case/John Deere/IHC/Freightliner/Mack/Oshkosh/Ford/Chev/Dodge 4/29/2019

Alaska DOT&PF 5,700 miles of highway 15,000 lane miles 11 ferries, 33 harbors, 660 public facilities throughout the state 255 airports 4/29/2019

82% of communities not served by roads 4/29/2019

“we’re kind of a big deal” 4/29/2019

SEF & DOT Challenges LOGISTICAL CHALLENGES BUDGET CHALLENGES Remote areas Limited access- geography, calendar, weather, BUDGET CHALLENGES Fuel volatility in cost and consumption End user budget & funding DOT Maintenance & Operations short funded Service Level Budgeting 4/29/2019

Logistical Challenges Airport is only means of transportation in and out of the village- critical to survival Runway-open…equipment-maintained No reliable private maintenance available No scheduled air service Local availability of parts- nonexistent 4/29/2019

Aviation touches all aspects of life in rural Alaska and is a basic mode of transportation. Alaska has six times as many pilots per capita and 16 times as many aircraft per capita when compared to the rest of the United States. Chenega Airport 4/29/2019

Kuskokwim River Aniak 4/29/2019

Kuskokwim River summer delivery 4/29/2019

Tununak airport SREB 4/29/2019

Tununak airport SREB 4/29/2019

Budget Challenges Rural Alaska challenges for DOT- Fuel costs $6/gal gasoline in rural hubs, $9/gal in more remote locations Operating costs- hiring contractors to maintain airports Maintenance Costs- materials & equipment must be flown in Rural AK High Fuel Prices Wholesale delivery costs to most parts of rural Alaska are high as a result of complicated scheduling, challenging geography, very small volumes over which to spread costs, and regulator requirements for delivery. 4/29/2019

Budget Challenges Rural Alaska Challenges for SEF- Shipping of new equipment to remote locations Stock & Supplies must be kept on hand, as many locations have only one mode of transportation Lots of stale inventory Tools, Supplies, Personnel must be flown in & out 4/29/2019

4/29/2019

Budget Challenges BUDGET CHALLENGES FOR SEF Fuel volatility in cost and consumption SEF Budget includes all fuel for all agencies End user budget & funding Replacement funding not adequate FAA funded airport equipment aging rapidly Older, recycled equipment & vehicles DOT Maintenance & Operations short funded Service Level Budgeting- new approach 4/29/2019

Unique problems Rural Airport Equipment Grader Loader Dozer 4/29/2019

Airport maintenance contract operator “borrows” the grader 4/29/2019

Then borrows the dozer to pull out the grader 4/29/2019

And buries the loader for good measure 4/29/2019

Completes the triple crown 4/29/2019