BUS 4017 Project Management Wk 13, April 5-9, 2004 exam review Education’s purpose is to replace an empty mind with an open one. Malcom. S. Forbes There are some good tips on these slides of what will be in the exam. Start reviewing and practicing early. Written by F. Pentney 5/9/2019

Agenda Housekeeping. M PUG meeting Discuss best utilization of our 3 hours MS Project - future follow up Exam detail. Two hour. TF. MC. SA. LA. Review attached PowerPoint topics Complete Project Organizations quiz Presentation Room Design Group Written by F. Pentney 5/9/2019

P. Mgt. what do we do and when? Relationship of R.F.P. to proposal to project, to project stages, to operations. Explain how all the individual steps fit together. Text Execute Define Text Plan Operations Text Text Close out Written by F. Pentney 5/9/2019

The P.M. culture Project Management culture where you work? H.R. relevant factors Training. Costs, levels, accreditation Hiring Project Managers. What criteria? Introducing P.M. to the organization. Affect, challenges and benefits? Written by F. Pentney 5/9/2019

Communication and documentation See Quiz answers for key questions. See other Power Points for specifics. Written by F. Pentney 5/9/2019

Projects in organizations Types of organizational structures What they look like. Reporting functions The affect on the Project Manager re: authority, power, resource attainment and control. The affect on the Team Members How can the H.R. department influence? See Quiz answer for key questions. Written by F. Pentney 5/9/2019

The Project Manager review Skills and strengths and attitude of a good Project Manager. How would the above be evident? See the Project Manager Handout. Special attention to Quiz answers we highlighted during review. Written by F. Pentney 5/9/2019

Teams and their dynamics 4 stages Behaviours of members at each stage What the Manager should do at each stage? See the Team Quiz Handout. Special attention to Quiz, indicated questions when we completed the review of answers. Written by F. Pentney 5/9/2019

Estimating Know all the information that was on the Estimate Quiz in Wk. 9 handouts. Know how to apply the P.E.R.T formula to $ estimates Remember this can be used for time or $ R=O+P+ (4xM)/6. Know the difference between resources and materials and a few examples Written by F. Pentney 5/9/2019

Estimating on the project. Name the steps in creating a bottom up estimate. i.e. Start with the S.O.W. Use the procedure that was recommended in your Final Group Written project for each Team Member to complete. What is the difference between an Estimate and a Budget? Written by F. Pentney 5/9/2019

Resources Know the difference between Resources and Materials Know what Resource allocation means Know what leveling means. If you added in more resources would it change the Baseline? Yes, because it would mean extra hours, or $ costs, or both. Written by F. Pentney 5/9/2019

Earned value and it value on the project. Controlling $ and time, critical ratios- calculate – basic calculation Cost Variance (CV $ ) and (SV Time or $) Earned value: practice a basic calculation Key formula. EV = BCWP X % completed CPI = EV/actual cost. Written by F. Pentney 5/9/2019

Monitoring and control Types of reports - basic example of use Written by F. Pentney 5/9/2019

Status Reports Be able to specify the key reasons for using a Status Report Define the key information that should always be collected and reported!!!!!!!! Who would receive the Status Reports? Would they all receive the same Report/ information? Why not? Written by F. Pentney 5/9/2019

Status Reports See the PowerPoint for what should be in a Status Report. Complement that list with some items from the sample handout provided in class? What would you ask Team members to provide so that you could compile some data for the Status Report? Written by F. Pentney 5/9/2019

Communication Types of meetings. 4 types Agendas: how to make one and distribution Running an effective meeting. Techniques Methods of communicating during execution phase Create a Communication Matrix - Written by F. Pentney 5/9/2019

Communication How many different ways could you communicate with your team members? Make up a list. F2F, FAX, Phone etc. Would you need to communicate everything to everyone? Answer: No. What is the phrase used to define good communication? Answer: The right information to the right person at the right time. Written by F. Pentney 5/9/2019

Conflict and Negotiation Conflict can be good - why? Negotiation is one way of resolving conflict. What are some other ways? What are two things you could say or do based on Ury and Fishers methods? What is one approach if the other person will not negotiate. See you handout. Written by F. Pentney 5/9/2019

Controls – know one of these Choose one of the following problems/situations and list what you would do Project behind schedule Team member not committed Customer slowing down project Project over cost half way through Planned steps to control the project. List what you would do to monitor. Managing changes – tools Meeting tough deadlines Written by F. Pentney 5/9/2019

Controls: Scope creep. Know the steps for controlling scope creep. See Wk. 11 Powerpoint. Be able to define them. Give an example applied to a project. i.e. Choose a case from the book. Written by F. Pentney 5/9/2019

Close out etc. State what has been learned-how? Summary (Final) reports - of what? 4 key areas Where do documents go? Who gets them? Human Resource considerations How would you “know” if project were a success? Customer sign off approved. On time, on budget and right quality. How would you report this? Written by F. Pentney 5/9/2019

MS Project Know the names of the key screens The name of the most common type of Resource Know the default screen How would you show Resource Costs and the Gantt at the same time? Give an example of Cost/Use Give an example of # Units Specify the pros and cons of using MS Project. Written by F. Pentney 5/9/2019

Where to Get More Information The linked sites to class site. Our Verzuh site-vital!!!! Orange squares Your handouts and PowerPoint's. Y.A.Q. page - link on class home page Move from facts to application-what would you do if you were a P.M., Team Member. Written by F. Pentney 5/9/2019