Budget and Budgeting Process PE 416 Dr. Kostelis

Guidelines for Budgets Present in relation to objectives Realistic Flexible (contingency fund) Prepared in advance Key people are involved - continued

Guidelines for Budgeting Process Gather Data Collaborate What is our revenue? (from district or school) May be based on the number of students but typically is a lump sum per year

Guidelines for Budgeting Process Analyze past budgets, facilities, and equipment What worked, what didn’t Anything needs to be changed?

Guidelines for Budgeting Process Construct the Budget How do I make decisions? How are you going to allocate funds?

Guidelines for Budgeting Process Justify Figures & Present budget Approval based on justifications If special request, have expert present

Cost Cutting Measures Priority Cutting List

Line Item: Most popular, utilizes numerical codes Types of Budgets Line Item: Most popular, utilizes numerical codes Advantages = simple, cooperation Disadvantages = budget category vs. individual projects

Types of Budgets Zero-Base Budgets: expenses or costs of the prior year are not taken into consideration when establishing expense or budgetary levels looking forward (aka, everyone starts at nil) Advantages = providing rationale Disadvantages = impossible with salaries, but can do it with capital items (over $500)

Three Major Sections of the Budget at Southington Regular Education Special Education Capital Outlay

Regular Education

Regular Education Summary 01-02 02-03 03-04 INCREASE/ DESCRIPTION EXPENDED APPROVED REQUESTED DECREASE Salaries 31,111,460 32,526,283 34,623,124 2,096,841 Benefits 5,260,140 5,439,005 5,980,317 541,312 Purchased Srvs 4,117,211 4,321,039 4,533,149 212,110 Supplies & Mat 1,973,932 2,248,711 2,437,243 188,532 Equipment 41,812 20,200 98,741 78,541 Other Objects 21,753 24,100 25,000 900 Special Projects 4,530 52,800 112,873 60,073 Special Budgets 481,298 501,558 506,524 4,966 TOTAL REGULAR ED 43,012,136 45,133,696 48,316,971 3,183,275

How open are you in the communication process? Can take a NO, if they understand why Once people see where they fit into the big picture , they’re more willing to be patient

Formulating Physical Education Program Budgets PE 416

Find “Selected Regular Education Expenditures” Expenditures vary by school district and school. http://www.csde.state.ct.us/public/cedar/profiles/index.htm#go

What is our Contingency Fund? Also called, emergency or rainy day fun Should include 1% of total budget How can you overcome not enough money in your budget?

Not Enough Money In Your Budget to Purchase Necessary Items For This Year? Donations . . . Include a Thank you letter in an Appendi Fundraising . . . Include fundraising initiative in an Appendix . . . Grant Proposals Include grant proposal and supporting documents in an Appendix . . .

NASPE Listserv How does your PE budget compare?