Research Data Management (RDM) Policies The Project LEARN and a Use Case at Austrian Research Institutions Paolo Budroni Vienna University Library and Archive Services Dpt. e-Infrastructures

European Open Science Cloud Source: “Open Science policy: Results of the consultation on ‘Science 2.0: Science in transition’ and possible follow up.” Presented by J.C. Burgelman, June 3 2015 at e-IRG workshop.

Different levels of processing of data Model for digital archiving World of data Raw data (primary data) Different levels of processing of data Model for digital archiving Processed Data Negative Results  Strata of data  Closed and restricted data Open data Published data Open access published data Different Stakeholder Sustainable development Design to distribute Create to regenerate Processed Data Processed Data Inconclusive Results Processed Data Processed Data Processed Data Positive results Shared Data Positive results Shared Data Pub. Data Shared Data Pub. Data Released Data OA Ensuring legal and ethical compliance is key issue in this context

A digital eco-system of connected services is needed. Common understandable rules, good governance models, policies Graphic: Raman Ganguly, University of Vienna

Generic Digital Workflow Model DM - Policies Generic Digital Workflow Model archives DMP - Data Management Plans Production and Preingest Ingest Data and Services Management Distribution Scenarios

Good Governance Models and DM- Policies Common terminologies Legal space archives Preingest Ingest Management Re-Distribution

1 Project LEARN - The Mission

Mission Produce an exemplar Research Data Management Policy (agreed by all Partners) Produce a Policy and a Guidance which can be tailored by any University or Research Institution to meet their needs Enhance Policy Coordination & Alignment

2 How we started

How we started Identification of Funders in the German speaking countries (DACH) Collection of European RDM policies and first analysis Production of 2 grid documents for policies: Formal elements Content elements of policies

How we continued Creation of first model policy and guidance Continuous involvement of LEARN Partners Discussion of policy insights and results at Partner Workshops in London, Vienna, Helsinki, Santiago de Chile and Barcelona Co-operation in Mini-Workshops in the Latin America area to compare and standardise terminology and to foster policy alignment 12/2016 – 02/2017: Peer review process of Model Policy and Guidance

Synergies with e-Infrastructures Austria January-June 2016: Findings of first workshops and policy analysis were applied on a national level by establishing a cross-disciplinary Expert Group in Austria (22 members) June 2016: Release of exemplary Model RDM Policy for Austrian Research Institutions in German and English (see: http://phaidra.univie.ac.at/o:459162)

3 The Model Policy

Intellectual Property Rights Handling Research Data Preamble Jurisdiction Intellectual Property Rights Handling Research Data Responsibilities, Rights, Duties 5.1. Researchers are responsible for:... 5.2. The [name of research institution] is responsible for:… Validity

Published in LEARN Toolkit http://learn-rdm.eu/wp-content/uploads/RDMToolkit.pdf?pdf=RDMToolkit

Spreading out Policy development in Austria, Italy, Spain Latin America, the Caribbean, Southafrica, Lebanon, Turkey, Hungary, Germany) Translation into other languages (German, Italian, Spanish, Catalan, …) Policy alignment for various disciplines (arts, medicine, …) Presentations and workshops

Status quo in Austria Since March 2017: 1 University: published policy 1 University: policy licensed by rectorate (soon to be published) 9 Universities: in development

In more detail... Tailored policies in German and in English language All Austrian Medical Universities have participated to the workshops 4 out of 5 Performing Arts Universities have participated to the workshops University of Vienna, the largest University of the country is involved in the policy development process

Conclusions Vienna University Library acts as an incubator for policy development in a domestic and crossborder context Vienna University Library organizes workshops and know-how transfer on policy development and alignment Vienna University Library entices Research Institutions and Funders to get further engaged with RDM-policy development Vienna University Library creates through RDM-Policy development the right environment for common terminologies in policies and DMP development DMP are seen as a core element of RDM-policies

THANKS! Paolo Budroni, paolo.budroni@univie.ac.at University of Vienna, Library and Archive Services Head of Department e-Infrastructures E-Infrastructures Reflection Group, Austrian National Delegate Chair of GA of e-Infrastructures Austria H2020 Project LEARN – WP3 Policy Development and Alignment Member of Management Board of Open Education Austria RDA-Austria, member of Board TAIEX Expert