EXPORT IMPORT DOCUMENTATION PRESENTED BY : DHARMENDRA CHAUDHARY

WHY EXPORTS? NATIONAL LEVEL Develope foreign Exchange reserves & Improve balance of Payment. Better use of National/Natural Resources. Technological Development. Globalisation. Reduction of Unemployment.

WHY EXPORTS? COMPANY LEVEL Use of Surplus Capacity. Slack season Capacity Utilisation. Economies of Scale-World is our Market Globalisation. Benifities.(Export Incentives). International Exposure.

IMPORTANCE OF EXPORT DOCUMENTS . NO. OF DOCUMENTS (HEAVY DOCUMENTATION). INVOLVEMENT OF DIFF. GOVT. AGENCIES/INSTITUTIONS. COMPLEX FORMALITIES. FOREIGN EXCHANGE INVOLVEMENT. PAYMENT RISK. RULES & REGULATIONS OF IMPORTING COUNTRY. MULTIMODAL TRANSPORT. DELIVERY COMMITMENT. EXPORT INCENTIVE. MULTIPLE TRANSFER OF TITLE. TRANSACTION COST.

EXPORT LOGISTICS IL SL OL

AGENCIES INVOLVED IN EXPORT SHIPMENTS. CUSTOMS. (MINISTRY OF FINANCE) DGFT (MINISTRY OF COMMERCE). PORTS. (MINISTRY OF SURFACE TRANSPORT). CENTRAL EXCISE (MINISTRY OF FINANCE). RESERVE BANK OF INDIA. AUTHORISED DEALERS. COMMERCIAL BANKS.

AGENCIES INVOLVED IN EXPORT SHIPMENTS. EXPORT PROMOTION COUNCIL. CHAMBERS OF COMMERCE. SALES TAX DEPARTMENT. INCOME TAX DEPARTMENT LOCAL AUTHORITIES (OCTROI/ TOT). CUSTOM HOUSE AGENTS. SHIPPING CO’S/AIRWAYS/ROAD TRANSPORT FREIGHT FORWARDERS. NVOCC’S EXPORT INSPECTION AGENCY.

AGENCIES INVOLVED IN EXPORT SHIPMENTS. PRIVATE INSPECTION AGENCIES. TRANSPORTERS. LOGISTICS CO. ECGC. CONCOR.

MODUS OPERANDI OF SHIPMENTS. PRESHIPMENT STAGE. SHIPMENT STAGE. POSTSHIPMENT STAGE.

ADVANTAGES OF “DOCK STUFFING”. CHOICE OF SHIIPING CO. IMMEDIATE DESPATCH OF CONSIGNMENT ON TRUCKS/TRAILERS. DETENTION OF CONT. AVOIDED. SHORT SHIPMENT POSSIBLE.

DISADVANTAGES OF “DOCK STUFFING”. TIME CONSUMIG-. MISHANDLING OF CONSIGNMENT. IMPROPER STUFFING. DETENTION CHARGES-UNLOADING OF CARGO ONLY AFTER PASSING OF DOCS.

ADVANTAGES OF “FACTORY STUFFING”. TIME SAVING. PROPER INHOUSE STUFFING AS PER CUSTOMERS REQUIREMENT. COST ADVANTAGE. MINIMUM FORMALITIES AT “GATEWAY PORT”. UNLOADING OF CONT. WITHOUT PASSING DOCS.

DISADVANTAGES OF “FACTORY STUFFING”. DETENTION OF CONT.IF CONSIGNMENT DELAYED AT PLANT. SHORT SHIPMENT NOT POSSIBLE. DELAY IN DESPATCH DUE TO NON ARRIVAL OF CONT. AT FACTORY. WAITING PERIOD AT PORT IN CASE OF MISSING OF VESSEL.

ADVANTAGES OF “ ICD”. QUICK PASSING OF DOCS. MINIMUM FORMALITIES AT GATEWAPORT. BACKLOADING AT FACTORY POSSIBLE. ARRIVAL OF CONT. AT BECK-N-CALL.

DISADVANTAGES OF “ ICD”. LIMITED CHICE OF SHIPPING CO’S. DELAY DUE TO TRANSPORT (RAIL/ROAD) PROBLEM. TRACKING OF CONT. DIFFICULT. HOLDING OF CONTAINER DIFFICULT.

EDI PROCEDURE. REGISTRATION OF I.E. CODE IN CUSTOMS EDI SYSTEM BY PRODUCING SELF ATTESTED ZEROX COPY OF I.E.C. CERTIFICATE, BANKERS LETTER WITH SHIPPERS COVERING LETTER ADDRESSED TO CUSTOMS, PROFILE OF EXPORTER, PAN CARD. DETAILS OF S/BILLS ARE TO BE PREPARED AS PER ANNEXURE "A" & ANNEXURE "D" IS ALSO SUBMITTED TO CUSTOMS. CUSTOMS PRINT OUT THE CHECKLIST ON THE BASIS OF ANNEXURFE "A" & "D”, ASK’ CHA TO GO THROUGH THE SAME, IF THERE IS ANY CHANGE, IT IS TO BE NOTIFIED TO CUSTOMS. AFTER WHICH CUSTOMS GIVES S/BILL NO. AT THE TIME OF CARTING OF GOODS AT DOCKS EXPORTER/CHA IS REQUIRED TO FILE THE PARTICULARS IN FORM "C". GR IS NOT REQUIRED TO BE FILED UNDER EDI SHIPMENT & THIS IS REPLACED BY “SDF” (STATUTORY DECLARATION FORM).

EDI PROCEDURE. THE EXAMINATION REPORT WILL BE FED BY THE EXAMINING OFFICER & "LET EXPORT ORDER" WILL BE GIVEN BY THR APPRAISER / SUPERINTENDENT. FOUR COPIES OF SHIPPING BILLS WILL BE PRINTED. CUSTOMS COPY - FOR RECORD PURPOSE EXPORTER COPY – FOR SHIPPING CO. DEPB COPY-REGISTRATION OF DEPB EXCHANGE CONTROL COPY - FOR NEGOTIATION. NOTE: THE EP COPY OF THE SHIPPING BILL IS PRINTED AFTER FILING OF STUFFING REPORT & EGM. SHIPPING CO. SHOULD FILE EGM ON PRIORITY AS EP COPY CAN NOT BE GENERATED UNLESS THE SHIPPING CO FILES EGM IN EDI.

POST SHIPMENT STAGE TO INFORM CUSTOMER ABOUT THE LOADING CONFIRMATION. NEGOTIATION OF DOCUMENTS. FOLLOW UP FOR PAYMENT CLAIMING INCENTIVES.

PAYMENT TERMS ADVANCE. D/A (DOCUMENTS AGAINST ACCEPTANCE). D/P (DOCUMENTS AGAINST PAYMENT). L/C (LETTER OF CREDIT).

TYPES OF L/C’S Irrevocable credit Irrevocable confirmed credit Transferable L/C. Back to Back L/C. Revolving L/C.

REGULATORY DOCUMENTS. INVOICE (PRESHIPMENT). PACKING LIST (PRESHIPMENT). EXCISE CHALLAN. ARE-1. ANNEXURE- “A” OR ANNEXURE- “B”. ANNEXURE- “C”. DECLARATION- “D”. SHIPING BILLS. GR/STATUTORY DECLARATION FORM (SDF). FREIGHT PAYMENT CERTIFICATE.

COMMERCIAL DOCUMENTS. ENQUIRY. PURCHASE OEDER. PROFORMA INVOICE. COMMERCIAL INVOICE. PACKING LIST. SHIPPING INSTRUCTIONS. CLEAN REPORT OF FINDINGS. (CRF). INSURANCE DECLARATIONS. CERTIFICATE OF INSURANCE. SHIPPING ORDER.

COMMERCIAL DOCUMENTS. MATE RECEIPT. BILL OF LADING/COMBINED TRANSPORT DOCUMENTS. CERTIFICATE OF ORIGIN/GENERALISED SYSTEM OF PREFERENSES (GSP). BILL OF EXCHANGE/DRAFT. SHIPMENT ADVISE. LETTER TO BANK FOR COLLECTION/NEGOTIATION OF DOCUMENTS.

POST SHIPMENT DOCUMENTS REQUIRED FOR NEGOTIATION. COVERING LETTER TO BANK. ORIGINAL L/C OR PURCHASE ORDER. BILLS OF EXCHANGE. INVOICE. CONSULAR INVICE. PACKING LIST. CERTIFICATE OF ORIGIN/GSP. B/L (3) ORIGINALS. WEIGHMENT CERTIFICATE. TEST CERTIFICATE/QUALITY CONTROL CERTIFICATE. INSURANCE CERTIFIACATE IN CASE OF CIF.

POST SHIPMENT DOCUMENTS REQUIRED FOR NEGOTIATION. FUMIGATION CERTIFICATE-AUSTRALIA & USA. ADVANCE CARGO DECLARATION-USA. INTERMODAL CERTIFICATE. PACKING DECLARATION-AUSTRALIA. THIRD PARTY INSPECTION CERTIFICATE (CRF). SHIPMENT ADVISE. SDF (DUPLICATE). ANY OTHER DOCUMENTS AS PER L/C.

IMPORT PROCEDURE ( SECOMD CHECK) NOTING ASSESSMENT DUTY PAYMENT EXAMINATION OUT OF CHARGE.

IMPORT PROCEDURE ( FIRST CHECK) NOTING ASSESSMENT EXAMINATION REASSESSMENT DUTY PAYMENT OUT OF CHARGE.