SharePoint has been a pioneer of collaborative work culture and has been dubbed as one of the most successful products by Microsoft for enterprise businesses. With the recent SharePoint Online version, the platform has become increasingly accessible. The real potential of the tools and features can only be realized if they are accepted and implemented uniformly throughout the organization.

Most SharePoint consultants agree that for companies who are implementing SharePoint for the first time, this part of digital transformation will require a cultural shift in the working style of the organization. As simple as it may sound, it will not be possible unless employees are convinced the platform is useful and see first-hand evidence how this new application is better than their legacy systems.SharePoint consultants

We will discuss the top 3 features on SharePoint that will help you to gain your organization’s confidence on the application, and how to implement them into your business processes.

1) Manage folders and visually navigate through them SharePoint SolutionsSharePoint Solutions provides excellent tools that give your organization the access to navigate through large amounts of data and information within your systems. Folders and subfolders are especially difficult to manage on a large scale, even if one has a shared Cloud structure in place. It is interesting to note how Cloud is thought of as the ultimate solution to all the collaborative problems of an organization. In reality, it only addresses the surface of the problem. To understand the real potential of the cloud system, ease of use and user acceptability plays a major role towards its success.

How to steps towards ease of search & navigation through folders and sub-folders on SharePoint?

# Metadata Mapping While most SharePoint consultants will easily ignore the significance of in SharePoint, it can prove to be a very potent tool in mapping the folders and subfolders, making searches through them as easy as you do it on Google. We all know how metadata forms the backbone to Google searches. The same mechanism can be applied in the case of SharePoint. This feature is only available on SharePoint On-premise version and has the provision of editing the metadata in the left side of the document library. With the help of your SharePoint team, one can easily develop a system within the organization where it becomes easy to navigate and search through an enormous amount of data.

# Implementing Filters Most modern search tools like those of e-commerce websites tend to have a data structure in place mapped as a tree structure based on the categories and subcategories, which makes it extremely easy to search. It takes the user experience to the next level once the users can visually see the categories gradually pinpoint to what they want based on the structure. Once the metadata mapping has been implemented, the next step towards ease of navigation includes putting in place this visual structure in place using the filter option in SharePoint. The filter option can be implemented in SharePoint in the document library and gives a much better UX as compared to the "view" option with column header.

2) Collaborative tools have a deep impact of organizational structure SharePoint SolutionsSharePoint Solutions provides excellent tools that give your organization the access to navigate through large amounts of data and information within your systems. Folders and subfolders are especially difficult to manage on a large scale, even if one has a shared Cloud structure in place. It is interesting to note how Cloud is thought of as the ultimate solution to all the collaborative problems of an organization. In reality, it only addresses the surface of the problem. To understand the real potential of the cloud system, ease of use and user acceptability plays a major role towards its success.

 Reinforcing the horizontal structure of organizations as they feel empowered to interact directly with the hierarchies and hear directly from them. These collaborative platforms can be considered part of the social networks within the organization. It not only has an impact on the organizational functioning, but also the organization structure. These tools have a greater impact in following list:

 Increases transparency with the work progress making the team members and teams at large more responsible of their work output as it is now under the direct view of the rest of the organization or other team members.

 Increases meritocracy and immediate gratification for value added by the employees.

3) Automated Workflow Workflow is the series of activities that are necessary to complete a task. It may also be noted that each activity will have an individual outcome and may be required to start the next activity. In other words, any project or process in your organization can be depicted in the form of workflow that needs to be successfully completed at each step, in a given time. On Microsoft SharePoint, workflows are automated within the system to streamline the cost and time required by coordinating the tasks.

The document library forms an integral part of this workflow automation, as your employees will now be able to start workflows in the form of documents that need the intervention of different participants in order for it to be completed. This could be in the form of approvals, signature or feedback taken from the stakeholders, ensuring its completion in the most transparent way possible. It is clear to point out where the task is stuck, and the owner of which task has not responded yet.

 Creates document approval tasks The Process For Workflow Automation Includes Below Steps

 Assigns these tasks to the workflow participants

 Send alerts to the participants with task instructions

 Link to the document to be approved

# Approval Built-in and customizable workflows provide an all-inclusive provision to design the workflows according to company and process needs. A SharePoint site includes several built-in workflows that address common business problems:

# Collect Feedback

# Collect Signatures

# Publishing Approval

Although the built-in workflows can be customized somewhat to meet different needs, your organization may choose to design and develop workflows that are unique to the business processes in the organization.

Reach at AllianceTek for SharePoint Development SolutionsSharePoint Development Solutions alliancetek.support Discuss Your Project Connect on Social Media