Building the VALE Virtual Last Copy Collection VALE 2009 Conference Panel Session January 9, 2009

VLCC Panel Members Suxiao Hu, Collection Management Librarian, Montclair State University Pamela Theus, Assistant Director, Resource Management & Collection Development, William Paterson University Christopher Sterback, System Administrator, Rutgers University Libraries   

Presentation Outline: VALE Cooperative Collection Management Committee VALE Last Copy Program Background Model Last Copy Programs Virtual Collections VALE Last Copy Program Pilot Project Next Steps

VALE Last Copy Repository White Paper 2005

RLG Policy Frameworks for Shared Print Collections 2007

What is a Virtual Collection?

VALE Last Copy Pilot Project Three VALE member libraries, Montclair State U., William Paterson U. and Rutgers U. Libraries , volunteered in May, 2007 to identify items at risk in their circulating collections (excluding Special Collections items) that fit the criteria in the VALE Last Copy Guidelines and to define procedures for editing and loading the MARC records of these books into a shared virtual collection (VLCC) hosted by the New Jersey State Library JerseyCat Union Catalog.

VLCC Pilot Project The first task the VLCC Pilot Project members agreed upon was to test and document how to: identify last copy books in the circulating collection, establish local policies for labeling these items, edit the MARC records according to VLCC policies for identification in the JerseyCat Union Catalog, import the MARC records into the JerseyCat Union Catalog VALE Last Copy Collection, and report on the first phase of the project at the VALE Users Conference in January, 2008.

Next Steps for VLCC Project Sign up your Library Team to: identify last copy books in the circulating collection, establish local policies for labeling these items, edit the MARC records according to VLCC policies for identification in the JerseyCat Union Catalog, and import the MARC records into the JerseyCat Union Catalog VALE Last Copy Collection (VLCC)

Pull Books off the Shelf Place Books Back on the Shelf Run Report Edit & Load MARC Records into JerseyCat Review & Verify VLCC Candidates

Save books from this fate! http://www.youtube.com/watch?v=cwihz7iZlx0

Thank you! Contact: Mary Mallery, Ph.D. Email: mallerym@mail.montclair.edu Suxiao Hu Email: hus@mail.montclair.edu Pamela Theus Email: theusp@wpunj.edu Christopher Sterback Email: sterback@rci.rutgers.edu