e-Turkey Working Group Republic of Turkey Prime Ministry e-Turkey Working Group Nurcan ÖZYAZICI e-Document Implementing Group Coordinator Head of Data Processing and Communication Department Undersecretariat of Customs nurcan@gumruk.gov.tr

Overview of Foreign Trade Transactions in Turkey e-Customs application has been initiated SAD is generated electronically (using EDI, Web and DTI tech.)

Transformation at Customs 1998-2003 Traditional Customs (Paper-based) e-Customs (Paperless) Customs Law No. 4458 (in compliance with EU) Single Administrative Document Risk Analysis On-line procedures Customs Law No. 1615 (Bureaucracy) Paper declaration Full physical control exercised not thoroughly Complicated manual procedures 1998-2003 Automation BİLGE Classic approach in training Computer literacy Expertize Foreign language 52 Customs Directorates were automated

Transformation at Customs 2003-2005 Traditional Customs (Paper-based) e-Customs (Paperless) Sending export declarations to tax offices for tax refund e-Confirmation Electronic access between tax offices and Customs TODAY Need for going to Exports’ Union to enroll in Enrollment electronically without going to Exports’ Union e-Approval Payment at customs offices e-Payment Internet Banking at customs offices (19 Banks) Need for going to customs offices to register declarations e-Customs Registration electronically without going to customs offices Management,Performance measurement,Foreign trade statistics,Analysis,Anti Smuggling Data bank GUVAS Delay in production of statistics 71 Customs Directorates have been automated

Overview of Foreign Trade Transactions in Turkey What is the position of other related documents ? The number of documents with original signature submitted to Customs is 200 The number of documents not submitted to Customs is countless...

Overview of Foreign Trade Transactions in Turkey What are the other actors doing ? - Actors move forward e-Government, e-Trade... - No sharing but much duplication for information

What are the disadvantages ? Waste of time Waste of financial resources

Transactions should be based on information instead of documents What is the solution ? Public services in foreign trade should be provided electronically e-organization /e-institution e-goverment The foreign trade transactions should be carried out electronically e-business e-trade Transactions should be based on information instead of documents documents information

e-Trade Coordination Board e-Turkey e-Trade Coordination Board

Recent Studies “e-Turkey” working groups have been established to carry out “e-Europe+action plan” studies, coordinated by Prime Ministry

e-Document Implementing Group Under the coordination of Undersecretariat of Customs; Ministry of Finance Undersecretariat of Foreign Trade (DTM) Turkish Standards Institute The Union of Chambers of Commerce (TOBB) Turkish Exporters’ Assembly (TİM-İTKİB) International Transporters’ Association Banks’ Association of Turkey Turkish Informatics Foundation General Secretariat of Uludağ Exporters’ Union Bursa Association of Customs Brokers Central Anatolian Exporters’ Union Ministry of Industry and Trade

Project on e-Document in Foreign Trade

Objectives To allow for carrying out foreign trade transactions, using a standardized “e-Document” among organizations involved in business process in order to create effective, efficient, fast and reliable e-Business infrastructure To constitute a “Single Window Environment” that allows for presenting all information to a single body in order for all parties involved in foreign trade to satisfy all requirements concerning foreign trade To make proposals to constitute substantial base for legislative arrangements and amendments in order to carry out transactions electronically

What has been done so far? A documentation inventory has been established for foreign trade transactions 28 documents with priority have been selected to be transferred into electronic environment for sample application Necessary studies have been initiated for documents selected based on free trade zone transactions to be converted into XML A public survey has been completed at Bursa Free Trade Zone (Gemlik) A draft for work flow and project description has been prepared

Relevant Documents Original Invoice (Directorate General of Revenues) Freight Receipt (Transporter) Insurance Policy (Insurance Company) Letter of Bank (Banks’ Association of Turkey) TSE Certificate (by Turkish Standards Institute) Form for Free Trade Zone (by Undersecretariat of Foreign Trade) A.TR Movement Certificate (Union of Chambers of Commerce of Turkey) EUR.1 Movement Certificate Warranty Certificate (by Ministry of Industry and Trade) Import License for Goods Subject to Quota (by Undersecretariat of Foreign Trade) License for Goods Subject to Supervision Import Licence (by Turkish Exporters’ Assembly) Advance-fixing Certificate of Undersecretariat of Foreign Trade (by Undersecretariat of Foreign Trade)

e-Document Work Flow SAD is prepared by using BILGE-DTI /EDI BILGE requires documents for registration Exporter/Importer sends information about the requested documents BILGE sends information about documents to e-Doc Server e-Doc Server sends a request to get approval and detailed information from the relevant web services e-Doc Server sends approval and detailed information from the relevant web services to BILGE BILGE finishes customs transactions 1 2 3 4 5 6 7

e-Document Network Topology Customs E-Doc SERVER BİLGE + EDI 1 EXPORTER/ IMPORTER 4 2 6 3 Trader TOBB approval 7 5 DTM approval TSE approval INSPECTION Other WEB Services DTM Other APPROVAL TOBB TİM Foreign Trade Actors

Sample Application in Gemlik It has been decided to make a sample application for e-Doc Project by other relevant organizations infrastructures of which are ready than the Undersecretariat of Customs These Organizations: Undersecretariat of Foreign Trade(DTM) Ministry of Industry and Trade The Union of Chambers of Commerce (TOBB) Turkish Exporters’ Assembly (İTKİB)

Documents for Sample Application A.TR Movement Certificate (by TOBB) EUR.1 Movement Certificate (by TOBB) Import Licence (by TİM-İTKİB) Licence for Goods Subject to Supervision (by DTM) Import Licence For Goods Subject to Quota (by DTM) Warranty Certificate (by Ministry of Industry and Trade)

Current Status at Sample Application Web Services have been prepared for exchanging required data between Customs with e-Doc Server and e-Doc Server with relevant organizations

Thank you for your attention http://www.e-ticaret.gov.tr e-belge@gumruk.gov.tr