Data Pipeline Town Hall January 31, 2019 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Colorado Department of Education Identity Management Access Management https://cdeapps.cde.state.co.us/faqs.html Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? https://cdeapps.cde.state.co.us/IdentityMan agementGroups.xls 3

What is PII? Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual This includes direct identifiers (i.e. name, SASID, etc.) Includes information that when combined is identifiable Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared CDE has prepared guidance on how to comply with this and other privacy laws which can be found here: http://www.cde.state.co.us/dataprivacyandsecurity

How to Share Data Check local policies for restrictions, requirements, etc. Ensure that you are following local policies when transmitting PII to any third party Use secure methods to transfer any PII to CDE Call CDE (303-866-6395) with questions about how to transmit PII securely Use Syncplicity to encrypt emails to CDE Avoid sending PII via unencrypted email or to unsecured faxes when sharing data between or within districts Do not use PII in trainings, presentations, etc. Do not share PII with unauthorized individuals Do not share passwords

Introductions

Today’s Agenda Open Collections in Data Pipeline Special Education December Count Directory 4 Day School Week Application Student End of Year 2017-18 Civil Rights Data Collection (CRDC) AERA Division H Outstanding Publication Awards RITS Human Resources

Open Collections in Data Pipeline

Open Data Pipeline Collections Year Round Directory RITS EDIS Periodic Designated Agency Interchanges Student Special Education IEP Staff Teacher Student Data Link (for migrant students) 9

Open Data Pipeline Collections 5/16/2019 Open Data Pipeline Collections Snapshots Special Education December Count Human Resources Teacher Student Data Link Snapshot (for migrant students) Coming Soon Student end of Year 10

Special Education December Count

Special Education December Count – Deadline Today! Thursday, January 31st is the following STATE DEADLINE. Date by which the Administrative Unit must have created a Complete Error Free Special Education December Count Snapshot in Pipeline.   Upload the following signed reports to the ESSU Data Management System: Staff Data Validity Certification Report (1 page) Student Data Validity Certification Report (1 page) *No need to upload all signed reports or ‘Submit to CDE’ just yet! - That comes after the final report review February 14-21 These certify you have reviewed all the staff and student December Count reports and warnings with your director. Special Education December Count - Lindsey Heitman - heitman_l@cde.state.co.us (303) 866-5759

DEADLINES WHAT’s DUE & WHEN January 31, 2019 Staff Data Validity Certification Report 1.0 Student Data Validity Certification Report 2.0 February 21, 2019 Upload Required Reports to the Data Management System (all other “numbered” reports) Reports are to be uploaded to the Data Management System under the Profile Tab (Same location as the Discipline and EOY Reports) . 13

Report Checklist http://www.cde.state.co.us/datapipeline/snap_sped-december -found at this link under the ‘Reports’ section 14

Submitting Data Certification Reports (2 reports) Staff and Student Data Certification Reports are due on Thursday, January 31, 2019 Reports require a wet signature by the Special Education Director along with the date the reports were signed. Scan both signed documents into one PDF Upload the PDF to the Data Management System/Profile Tab

Special Education December Count – Duplicate Process Duplicate Validation Process – February 4 – 14 Email will be sent once the duplicate spreadsheets are in saved in your syncplicity folder You’ll have until the 14th to fix them and any resulting errors Need a complete and final snapshot by Thursday, February 14th Report review February 14-21. All reports due 02/21 CDE will send an email once all dups are resolved and will be okay to submit and finalize after that

Special Education December Count Contacts 5/16/2019 Special Education December Count Contacts Special Education Data Team Contact Information *Include in all December Count emails *Lindsey Heitman – heitman_l@cde.state.co.us 303-866-5759 All December Count questions *Orla Bolger – bolger_o@cde.state.co.us 03-866-6896 All December Count questions Alyssa Ohleyer – ohleyer_o@cde.state.co.us 303-866-6308 -Reports, Data Management System Lauren Rossini – Rossini_l@cde.state.co.us 303-866-6688 -Staff Reporting and Qualifications (SAM) Annette Severson – Severson_a@cde.state.co.us 303-866-6824 -Staff Interchange Melissa Chaffin - Chaffin_m@cde.state.co.us 303-866-6819 -Enrich/Frontline *Please include your AU #, District #, Error code # (if applicable), and phone number in emails  Online Resources Special Education IEP Interchange: http://www.cde.state.co.us/datapipeline/inter_sped-iep Staff Interchange: http://www.cde.state.co.us/datapipeline/inter_staff December Count Snapshot: http://www.cde.state.co.us/datapipeline/snap_sped-december THANK YOU!

Directory 4 Day School Week Application

Directory 4 Day School Week 4 Day School Week Application Opens February 1st 2019 - Closes May 10th 2019 REQUIRED Application must be submitted each year! School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades 1-12. To be considered for the of 2019-2020 school year, please complete the application via Data Pipeline by Friday, May 10, 2019. Application guide available at: http://www.cde.state.co.us/datapipeline/yr_directory 19

Directory 4 Day School Week In addition to submitting the four-day application through Data Pipeline, DISTRICTS Accredited with Priority Improvement Plan or Accredited with Turnaround Plan that are submitting a district-wide application for all schools within the district need to submit the following additional information separately to Jhon Penn at penn_j@cde.state.co.us: A copy of school calendars, Building class schedules, Assembly schedules, Bell schedule including lunch time interval, Professional development calendar. 20

Directory 4 Day School Week Dennis St. Hilaire st.Hilaire_d@cde.state.co.us

Student End of Year

Improved Mobility Rate Report New School Student Mobility Report complements the District Student Mobility Report and adds the following columns to the existing report: School Population District Mobile District Mobile Incidents District Population These new columns allow districts to reconcile between the three mobility Cognos reports more easily. Coming soon: mobility cognos report tie-out procedures

2017-18 Civil Rights Data Collection (CRDC)

2017-18 Civil Rights Data Collection (CRDC) Superintendents received notification system open on February 4th Primary and alternate contacts received notification of the opening phases Colorado will begin submission with West Coast LEAs on February 8th DO NOT get into the system until then. PLEASE WAIT!!! CDE began pre-population last week Colorado provision worksheet will be posted today Colorado submission window will close April 26th

AERA Division H Outstanding Publication Awards Division H: AERA’s home for people dedicated to applied research, evaluation, and assessment in the schools.

Background AERA typically focuses on journals and books. About 40 years ago, Division H needed to show AERA’s membership that there’s a wealth of R&D in the schools that isn’t found in journals and books.  The real goal of the Division H Outstanding Publication competition is participation, not just awards.  At one point, there were over 100 entries each year.  About 1/3 of that now, even though today there are more outstanding publications than ever in our school systems. Share yours!  Show AERA that the evaluators, researchers, and assessment directors in the schools are the ones in touch with what works and what’s happening.

Categories for Entries Advances in Methodology Applied Research Reports Program Evaluation Assessment/Accountability Outstanding Dissertation/Thesis Communicating Research, Accountability, Evaluation and/or Assessment to Lay Audiences

Requirements for Submissions You don’t have to be a member to submit AERA Division H 2019 Outstanding Publications Competition handout available below Include: Abstract or summary Description of the purpose Methodology and data used Summary of the results Discussion of findings, conclusions and/or recommendations Submissions due midnight January 31st

To Explore Past Entries Go To: ww.ARNIEdocs.info Search with these tags in quotation marks for each category.  Change the year for earlier entries. “2018 Applied Research” “2018 Assessment & Accountability” “2018 Communicating Research, Accountability, Evaluation & Assessment” “2018 Outstanding Dissertation/Thesis” “2018 Program Evaluation” If you want to find only the winning entries, use these tags. “2018 Applied Research Winner” “2018 Assessment & Accountability Winner” “2018 Communicating Research, Accountability, Evaluation & Assessment Winner” “2018 Outstanding Dissertation/Thesis Winner” “2018 Program Evaluation Winner”

RITS

RITS LASID DOWNLOAD REPORT LASID DOWNLOAD REPORT This report can be used when you wish to know the status of a submitted record without having to search through all the files that were submitted in the SASID Download Report. i.e. You submitted four RITS READ submissions today and you would like to know the status of five student records. Rather than exploring each batch that you submitted looking for the five records, you can use the LASID Download Report. Enter your LASID’s without your districts 4 digit number then click on Submit. The LASID needs to be ten digits long you may need to populate the LASID with leading zeros i.e. 0000055555 The report will yield you with the following sortable information: LASID, SASID, Last Name, First Name, Middle Name, DOB, CaseID, Case Type, Submitted Date, Batch ID The report can also be sorted and downloaded in CSV, Tab Delimited and Fixed Length

RITS LASID DOWNLOAD REPORT

RITS LASID DOWNLOAD REPORT

Puccetti_d@cde.state.co.us 303-866-6612 Debbie Puccetti RITS CONTACT INFORMATION Debbie Puccetti Puccetti_d@cde.state.co.us 303-866-6612

Human Resources

Human Resources Timeline Wednesday, January 23rd: HR Snapshot Created Thursday, January 24th – 31st : Special Education Report Review January Thursday, February 14th: Snapshot Error Free Thursday, February 14th – 21st: Snapshot Report Review Thursday, February 21st: Final Deadline February Human Resources– Annette Severson – severson_a@cde.state.co.us

FAQ- edits HR200 – edit checks the endorsement on license found based on SSN reported HR201 – edit checks the subject area of degree (reported in Staff Profile) matches with teaching subject area (reported in Staff Assignment) HR208 – edit checks if a teacher at a Title I school has a license found based on the SSN reported Exceptions can be requested, but must be approved by the Title I office Another option is to re-classify job code- without a teaching license they cannot be teachers at the Title I funded school Human Resources– Annette Severson – severson_a@cde.state.co.us

Human Resources Snapshot information: Resources and Contact Information Human Resources Snapshot information: http://www.cde.state.co.us/datapipeline/snap_hr Annette Severson: severson_a@cde.state.co.us Staff Interchange information: http://www.cde.state.co.us/datapipeline/inter_staff Lindsey Heitman: heitman_l@cde.state.co.us Human Resources– Annette Severson – severson_a@cde.state.co.us

Thursday, February 7th, 2019 9 a.m.-10 a.m. Thank You Next Town Hall: Thursday, February 7th, 2019 9 a.m.-10 a.m.