Green Purchasing Janitorial and Office Supply Contracts

Top Down Green Initiatives Executive Order Sustainable Practices By State Agencies (WA) Executive Order Persistent Toxic Chemicals (WA) Executive Order Purchasing policies focused on less toxic chemicals (OR)

CLEAN IS GREEN GREEN JANITORIAL PRODUCTS: OVERCOMING OBJECTIONS & MISPERCEPTIONS Stacey Foreman, LEED AP O+M City of Portland, Oregon WA State DES 2013 Training Conference & Tradeshow October 29, 2013

Think about it… What do we want from our cleaning products? Asthma Headaches/Migraines Reproductive Disorders Eye and Organ Damage Dizziness & Fatigue

Think about it… What do we want from our cleaning products? Remove the contaminant (including odors), bring back clean look and feel to surface Kill bacteria or fungi – to various levels depending on application Protect surface (e.g. floor wax) Minimize time & effort Affordable

Myth Busters GCs are too expensive GCs are cost competitive. You may just need to think in terms of dilution ratios…. GCs dont work GCs do work. Ask around; check out the case studies. Try more than one to find the best fit for your application. Its too hard to change Help is available. Free manufacturer/vendor training and support materials SF Online Green Cleaning Training Videos (3 languages) SF Online Green Cleaning Training Videos

Implementation Strategies Have an open discussion with all stakeholder representatives Consider before/after surveys Do site audits with product vendors and janitorial staff to right-fit green products Ensure new product training happens Have an open mind when problem-solving Have some patience if it takes more than one try to find the best green product for your application – it will be worth it

Why it Matters Using green cleaners vs. conventional cleaners: Reduces asthma and other health risks to janitorial workers and building occupants Plays a role in improving student learning; worker productivity Reduces environmental pollution Meets LEED O+M requirements A (previously) suffering occupant will thank you for changing! All while still meeting cleaning and budget objectives

Thank You! Stacey Foreman

The Vendors Speak!

Why buy Green Products? Why give blood? Why recycle? Why drive on the right side of the road? Why save water? Why save gas? Why wear seatbelts? Why wear safety glasses? Waxie Sanitary Supply October 2013 MM

WHY? WHY? WHY? Money – yours, mine and ours. Using the contract saves money. Health – yours, mine and ours. Using the products on contract reduces substantially the exposure of cleaners and building occupants to chemicals that can cause harm. Time – which is of course money and is yours mine and ours. The products on contract are in general the most efficient products available. (Efficiency is a very important consideration of green.) Prognostication – predicting future events based on facts, signs, past experience or other divining device. If you dont you will be in the same boat or without about like the people on the next slide. Waxie Sanitary Supply October 2013 MM

Oh what difference does it make? Remember this? People thought there were no consequences to their actions and inaction. Waxie Sanitary Supply October 2013 MM

Whats in it for you to go through the excruciating pain associated with change? In 90 days your done. Everything is changed and you no longer have to worry about Wendy. In 180 days you start to realize you are under budget. (Almost always) Now you can buy the good tissues!!!!!! (Yes there are good green tissues) In none months you cant remember what all the fuss was about. In one year you are operating as an expert in the field for all those departments not as smart as yours. Waxie Sanitary Supply October 2013 MM

Sustainability in Janitorial and Sanitary Maintenance: Why it Matters Welcome to a COASTWIDE LABORATORIES Presentation..... Presented by Rick Woodward Corporate Director of Sustainability

Why it matters Impacts on building and its occupants –Protecting the building –Health, Productivity, Quality, Performance Impacts on the environment –5 billion pounds of chemicals –4.5 billion pounds of janitorial paper –250 million pounds of vacuum cleaners –35 billion plastic trashcan liners Impacts on health –3 million cleaning personnel

Why it matters EPA studies show that indoor air quality is on average 2 to 5 times worse than outdoor air WHO states that 30% of buildings worldwide have IAQ PROBLEMS DOE study shows a 6% increase in productivity w/ IAQ improvement EPA says >$60 Billion in lost productivity

Injuries That Occur Injuries Per Year (per 100 Janitors) –Workers Comp. Claims2 per 100 –unreported4 per 100 Average Cost Per Claimed Injury –Lost Time$350 –Medical$375 $725 Source: Washington State Dept. of Labor & Industry

Environmentally Preferable Cleaning Products and Performance is a Balancing Act Maximize Benefits Minimize Risks

Consider the Life Cycle Graphic is Compliments of Zero Waste Alliance

Zero waste objective

Environmental Services create value for organizations Reducing risks Increasing productivity Create a health, healing environment Build relationships with stakeholders who care about sustainability issues –Environmental –Social Equity –Economic

Man Made Compounds All of these are found in a common food product. Can you guess what?

More than just products Our perspective is that our products exist within a system. Our perspective is that our products exist within a system. Sustainability is about the whole system. Sustainability is about the whole system. The processes that we engage in are as important as the product. The processes that we engage in are as important as the product. Coastwide is committed to continually improving both the products and the processes. Coastwide is committed to continually improving both the products and the processes.

Coastwide as Partner Coastwide is committed to helping you achieve your sustainability objectives. Coastwide is committed to helping you achieve your sustainability objectives. Together we can make a difference! Economically successful Economically successful Environmentally friendly Environmentally friendly Protect human health and safety Protect human health and safety

Contract # July 2013

You want to implement a green initiative, but dont know where to start... AmSans team of experts will analyze your needs and offer custom solutions to help you... Reach your Green Cleaning – and Budgetary Goals

SUSTAINABILITY IS THE KEY!! REDUCE AND REUSE TRANSPORTATION FOCUS ON REAL COST USE TOOLS AND TECH

Best Affordable Green Products

EcoSource is a program that reduces operating costs by reducing product and water consumption and conserving energy. Reduce Operating Costs

A module of the SMART Assessment Program Cost Managed Curriculum Promotes the Use of Eco-sensitive Products and Procedures Full, Comprehensive Training Program Green Cleaning Certification Green clean certification logo

Molly Ray Environmental Solutions Manager WHY BUY GREEN?

PHASE 3 DELIVER & EXECUTE Cost Savings - Lean & Green Ex: Efficiencies of Energy, Water Waste Reduction – Waste is Money Ex: Composting, Recycling, Donation Employee Motivation – Pride of Mission Ex: Increased recruitment, retention & job satisfaction Community Engagement – Parallel Values Ex: Sharing green mission and resources that support community goals Competitive Advantage – Ahead of Curve Ex: Green Purchasing Awards, National & Regional Recognition First: Why Go Green?

PHASE 3 DELIVER & EXECUTE Green Supply Chain - Areas to Consider Materials – What is this made of? Transportation/Distribution – How do I get it? How often? Life Cycle – How Long Will It Last? Take-Back Programs – Can it be recycled/reused? Accountability – How can I track progress of my green purchases?

Thank you and CONGRATULATIONS!!: State of Washington 2012 Greener Purchasing National Award Recipient

CONTRACT VENDOR TO THE STATE OF WASHINGTON FOR PRINTER TONER & INK CARTRIDGES

THE ENVIRONMENT THE PROBLEM 350 MILLION CARTRIDGES DISCARDED INTO LANDFILLS ANNUALLY

THE ENVIRONMENT THE SOLUTION RECYCLE

THE OFFICE PAL SOLUTION UNIQUE RECYCLE REWARDS PROGRAM WHICH: – PROTECTS THE ENVIRONMENT & – SUPPORTS WASHINGTON SCHOOLS THE ENVIRONMENT

RECYCLING REWARDS PROGRAM THE CONCEPT FOR EACH CARTRIDGE YOU RECYCLE A $5.00 CREDIT IS PROVIDED TO A SCHOOL OF YOUR CHOICE WITHIN THE STATE OF WASHINGTON

HOW IT WORKS 4 EASY STEPS RECYCLING REWARDS PROGRAM

STEP 1 – LOG ON TO TheOfficePal.com RECYCLING REWARDS PROGRAM

STEP 1 – LOG ON TO TheOfficePal.com STEP 2 – PRINT A FREE PREPAID RECYCLING RETURN LABEL RECYCLING REWARDS PROGRAM

STEP 1 – LOG ON TO TheOfficePal.com STEP 2 – PRINT A FREE PREPAID RECYCLING RETURN LABEL STEP 3 – ENTER SPECIFIC ITEMS BEING RECYCLED RECYCLING REWARDS PROGRAM

STEP 1 – LOG ON TO TheOfficePal.com STEP 2 – PRINT A FREE PREPAID RECYCLING RETURN LABEL STEP 3 – ENTER SPECIFIC ITEMS BEING RECYCLED STEP 4 – SELECT THE SCHOOL OF YOUR CHOICE TO BE AWARDED A $5.00 CREDIT FOR EACH CARTRIDGE YOU RECYCLE

THANK YOU

Questions?

Thank You For Attending! Janitorial Supplies & Industrial Paper Wendy Walker, Contracts Specialist Office Supplies Jennifer Burbage, Contracts Specialist