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TECHNOLOGY INSTRUCTION Excel 2013 Basics Please log in to your workstation with your KU Online ID and password.

COURSE INSTRUCTOR Tennille Fincham Microsoft Certified Trainer Technology Instructor & Learning Enthusiast

COURSE OVERVIEW Overview: Introduction | Tour | Terminology | Navigation | Selection Activity 1: Cell Basics Row and Column Basics Page Layout Entering Content Formatting Content Activity 2: Autofill Flashfill Activity 3: Introduction to formulas Introduction to functions Relative, absolute, and mixed references

WHAT IS EXCEL? Microsoft Excel is a spreadsheet program that allows you to calculate and graph data sets. Excel can be used to create a number of items including: Work Orders Budgets To-do lists Timesheets Financial/Account Reports Sales Reports

OPENING EXCEL

TERMINOLOGY Workbook – comprised of one or many worksheets containing data Worksheet – contains a series of rows/columns containing data, charts, tables, etc. Column – comprised of vertical cells Row – comprised of cells running horizontally Cell – individual space that contains formatted data, formulas, functions, etc. Cell address – the location of particular cells within a Workbook/Worksheet. A cell’s address may be relative or absolute.

ON YOUR OWN Course 223 is scheduled to run from 8:00 – 11:20 Use the merge tool, the alignment tools, and the Alt + Enter keyboard shortcut to style the cell(s) like we did for course 123.

ON YOUR OWN Continue to practice the following: Merge Cells Working with the alignment tools Changing the cell’s format (color, alignment, borders, etc.) Changing the font Using the Format Painter

INTRO TO FORMULAS What are formulas? A statement written by the user to be calculated Can contain values, cell references, named ranges, and functions Start with the equals sign, for example =1+2+3 Order of operations: Operations enclosed in parentheses Exponential calculations (3^2, for example) Multiplication and division, whichever comes first Addition and subtraction, whichever comes first *A mnemonic that can help you remember the order is PEMDAS, or Please Excuse My Dear Aunt Sally.

INTRO TO FUNCTIONS WHAT ARE FUNCTIONS? Functions are preprogram operations in Excel Common ones include SUM, AVERAGE, Always start with equals sign and have parenthesize where arguments are listed For example: =SUM(1, 2, 3) =SUM(A2:A15) =SUM(1, 2, 3)*2

RELATIVE, ABSOLUTE, AND MIXED REFERENCES CELL REFERENCES RELATIVE, ABSOLUTE, AND MIXED REFERENCES Affects your formulas and functions if you use auto fill or copy/paste to reuse the statement Reference Type Description A4 Relative This is the default cell reference. When used in a formula that is copied, pasted, or auto filled, it will change to be relative to the new position. $A$4 Absolute When used in a formula, it will never move or change. $A4 Mixed When used in a formula, the row will change, but the column never will. A$4 When used in a formula, the column will change but the row never will. Caveats: Named ranges are always absolute Tables are absolute when referring to the entire table

WHAT WE LEARNED

? WRAP UP/QUESTIONS Instructor follow-up After the workshop, the instructor will send an email to all users that have attended. The email may include: Additional learning resources Answers to outstanding questions

ADDITIONAL TRAINING IT training opportunities There are a number of training resources that the Technology Instruction department provides: Departmental training Interested in having us over to speak to your department about this topic or another technology? – Visit technology.ku.edu/request-instruction request a training session for your department or email training@ku.edu to speak to one of our instructors. Open workshops and Quick Learn webinar series Search and sign up for sessions at workshops.ku.edu. Desk-side coaching Want some one-on-one time? – Fill out our desk-side coaching request at technology.ku.edu/request-instruction to meet with an instructor individually.