ESTIMATE TAKE-OFF & RELATED MATH WORKSHOP - Part 2 Presented by: Rex Davis & Associates, LLC

REVIEW BID DATE & TIME Be sure these are engrained in your memory when you chose to take on the task of estimating a job, either as a general contactor or sub-contractor. If you are late it will be considered non-responsive and all that work would have been a waste of time.

REVIEW Breakout the Project This initial break out should have been done in your pre-estimate work. Break the job into manageable parts (phases). Use WBS, CSI, or other types of structures. Should be in parts (phases) as you would complete the project (start to finish).

TO DO’S FOR A GOOD TAKE-OFF REVIEW TO DO’S FOR A GOOD TAKE-OFF Define your scope of work. (Define your focus). Part of your Pre-Estimate process. During the Pre-Estimate process you were to make sure you had ALL the information. Knowing the “units” you will need to be taking off your material, labor, & equipment in. (These will also be the units you will be ordering or working with as the job progresses.)

TO DO’S FOR A GOOD TAKE-OFF REVIEW TO DO’S FOR A GOOD TAKE-OFF Know your “quantities” for your scope of work. Remember your dates (Pre-bid meeting should have taken place and you have that information.) Bid due date and time!! Did some of the answers at the pre-bid meeting change your Scope of Work?

TO DO’S FOR A GOOD TAKE-OFF REVIEW TO DO’S FOR A GOOD TAKE-OFF Remember how quickly your subs and suppliers said they would have pricing for you. (A lot of this information should have been asked in your RFP’s) This will determine if you will be able to complete your estimate or if not complete, how accurate it will be.

REVIEW Quantity Take-off Time Consuming Tedious You will need to look for the “not so obvious” details. Keep looking if the information is not readily in front of your nose.

REVIEW Quantity Take-off Try not to group too many “like items”, this comes into play with items that look like they are the same but are not. Always use line numbers for each line of your take-off.

REVIEW DO YOU WANT THIS JOB? If you have started your Take-off this question should have already been answered. However, if some unexpected item which does not work well with your companies focus comes up during the take-off, you might revisit the question. Don’t be afraid to really ask yourself this question.

REVIEW Mark Your Drawings As you are taking off each phase you are getting information in your estimate check that off or highlight it on the blueprints. This will become crucial as you get deeper into each estimate. There are a number of different ways to mark items off, use what works best for you.

REVIEW Measurement Accuracy This is an estimate, but, you need accuracy in your measurements. The more accurate the better the bid. Use the Architects and Engineers scales to your advantage. A good measuring wheel is nice. Online and digital takeoff is another means of creating accuracy.

THREE MAJOR AREAS OF QUANTITY TAKE-OFF Materials Labor Equipment

Information on the Materials Quantity Take-off REVIEW Information on the Materials Quantity Take-off Quantity of material Type, grade, specification of materials. Sizes of materials Material Costs

Figuring your Materials REVIEW Figuring your Materials Remember to do this in your breakout phases as you would complete the job. What materials do you need to get into your estimate? What is the quantity of these materials? Does this material require ordering extra to cover waste you may need to take into consideration.

Use a Take-off or Recap Sheet

Start Thinking About Costs REVIEW Start Thinking About Costs What is your pricing for these materials? Are there added costs for these materials (shipping, storage, surcharges, taxes, etc.) Are there costs to you for your own material handling that need to be included.

Start Thinking About Costs REVIEW Start Thinking About Costs Keep these included as pure material costs. Whatever your wholesale cost from your supplier, add these in. Do you want to add a markup on your materials at each phase or do you wait and add it in later? All of this can be done by hand, in spreadsheets, or on data base software. You chose the way you estimate.

Pricing will be covered more extensively in the June 30th session.

THREE MAJOR AREAS OF QUANTITY TAKE-OFF Materials Labor Equipment

Information on the Labor Quantity Take-off Quantity of Labor Type of Labor Labor pay scales Hourly or Salary Labor Crews or Not?

Figuring your Labor Remember to do this in your breakout phases as you would complete the job. What labor do you need to get into your estimate? What is the quantity of this labor? Do you figure your labor as an hourly by type of labor or do you figure your labor in crews?

What are crews? Crew Make-up Labor Equipment What units do you use?

Use a Take-off or Recap Sheet

Start Thinking About Costs What is your pricing for this labor? Are there added costs for this labor (overtime, workmen’s compensation, health insurance, other benefits, etc.)?

Start Thinking About Costs Do you want to add a markup on your labor at each phase or do you wait and add it in later? All of this can be done by hand, in spreadsheets, or on data base software. You chose the way you estimate.

Pricing will be covered more extensively in the June 30th session.

Information on the Equipment Quantity Take-off Quantity of Equipment Equipment costs Type of Equipment Fuel & Maintenance Costs Include in Crews or Not?

Type of Equipment can be Critical What equipment do you have available? Do you have to rent equipment? Are you leasing equipment? Unit costs will vary depending on where equipment coming from.

Figuring your Equipment Remember to do this in your breakout phases as you would complete the job. What equipment do you need to get into your estimate? What is the quantity of this equipment?

Start Thinking About Costs What is your pricing for this equipment? Are there added costs for this equipment (transportation, maintenance, fuel, or other costs)? Do you figure your equipment on an hourly basis, by type of equipment or do you add your equipment into your crews?

Start Thinking About Costs Do you want to add a markup on your equipment at each phase or do you wait and add it in later? All of this can be done by hand, in spreadsheets, or on data base software. Once again you chose the way you estimate.

Pricing will be covered more extensively in the June 30th session.

Combining For Your Total Take-off Remember to keep this in your breakout phases as you would complete the job. Keep Materials, Labor, & Equipment for each phase and job together. Decide to use or not use crews. Make accurate computations.

Use a Take-off or Recap Sheet

Next Step Pricing Your Take-off Materials, Labor, & Equipment Next session Thursday 8:00 AM. If there are any specific questions you want answered write them down.