Assessment Needs Analysis LTS Training - Session 2 AGENDA Background to ANA and the intended end result. Preparation for the 6 month review and one-on-one discussion. How to start, review and assign ratings, identify development needs and finalise the ANA. How to review, edit or update the ANA sections and the development plan during the one-on-one discussion? ANA Sign offs. Role of the Assessor and related sign offs. Useful reports for Trainee, Assessor and Training Officer.

Trainee Initiate ANA The Trainee initiate the ANA if all relevant SRs are closed for the 6 months review period.

Trainee: Initiate ANA Select Evaluator & Assessor Indicate ANA Number, Year of Review Period & 1st / 2nd review period of current year Click on ADD ANA NOTE: Ensure all relevant TSRs & PSRs are CLOSED before creating ANA 1. SETUP OF ANA From your LTS LEARNER HOME PAGE click on the hyperlink: Link to ANAs to start an ANA NOTE SAICA’s ANA instructions on the ANA template: STEP 2: The trainee must complete SECTIONS 1, 2 and 3 using the previous ANA (if applicable) and the technical and professional skills reviews (TSRs and PSRs) completed in the past six months and based on their experiences during this period. The reviewer ratings (and complexity evaluations for each technical skills task) in the TSRs and PSRs should be transferred directly from the reviews onto this document. Professional conduct evidence recorded in the PSR that has been found acceptable by the reviewer should be transferred into the ANA. LTS does this part if there was a rating difference in a TSR/PSR where the trainee disagreed with the Reviewer’s rating it will be indicated in RED on the ANA Section LTS interface Trainee to update required information of Section 2 now in STEP 1 of the ANA   STEP 3: The evaluator must complete SECTION 1 by indicating the overall rating level achieved by the trainee to date, based on carry forward evidence as well as new evidence presented through the current 6 month period being evaluated. Please note that this is not a mathematical average, but should rather reflect the evaluator’s judgement of the level of competence achieved by the trainee as at the date of this ANA. Demonstrated levels of competence that fall short of expected levels of competence specified by the training office at that point in time should be highlighted as areas of development and should be transferred to SECTION 4, point 2. In tasks where no evidence has been presented by the trainee, the Evaluator should consider, and document, whether this may present a development need or not. The evaluator should also review and complete SECTIONS 2, 3 and 4 The evaluator should review the examples of professional conduct submitted by the trainee to date and consider the extent to which they demonstrate an understanding of the principles embodied in these competencies. Professional conduct competencies where the evaluator believes the trainee is not adequately demonstrating the principles should be highlighted as requiring development and should be transferred to the development plan in section 4. = This is LTS STAGE 3 & 4 STEP 4: The ANA must be discussed, completed, signed off and dated by both the evaluator and the trainee. STEP 5: This document must then be reviewed, completed, and signed off by an Assessor. Assessors should complete SECTION 1, confirming the integrity of the carry-forward ratings from the previous ANA and indicating whether or not they are satisfied as to whether the trainee has now achieved the final required competence level for each task. This may need to be done through consultation with the evaluator (if the assessor is not also the evaluator). TIMING: Trainees must initiate at least one ANA form every six months; The trainee and the evaluators must discuss and sign off the ANA form within four weeks from the end of the six-month period under review. RATING CRITERIA: 1: Not capable of performing 2: Capable with significant / frequent intervention 3: Capable with limited / periodic intervention 4: Capable with no intervention

Trainee: Update CORE HOURS for THIS ANA PERIOD Click on Record of Hours hyperlink Indicate the period of the hours captured (This ANA period) Ensure that correct Core Experience hours is captured Click on UPDATE Indicates next step Who & What Only indicates the hours for THIS ANA period. LTS accumulates the hours over training period in relevant report Trainees MUST enter Core experience hours (Refer to SAICA requirement). Work Attendance only relevant if required by your Training Office

Trainee: Update Section 2: Self Evaluation Click on Section 2: Self-Evaluation hyperlink Read through instructions and add necessary information Click on NEXT Indicates next step Who: What List relevant assignments and all additional notes

Trainee: Update Section 2: Self Evaluation Read through instructions and add necessary information Click on Finish Update academic progress

Trainee: Provides Feedback on ALL Supplementary Training in Previous Six Months Click on Section 2: Record of Supplementary Training 1. SETUP OF TSR/PSR From your LTS LEARNER HOME PAGE click on the hyperlink: Link to Technical Skills Review or Link to Professional Skills Review to start a TSR / PSR Note: Need to do TSR and PSR for each assignment completed / one of each every 2 months! TDAS -> Just an SR. LTS -> TSR & PSR (according to SAICA requirements)   Select your assigned Reviewer from the drop down list -> Ordered alphabetically according to Surname, Name. Only reviewers of relevant EY Group Remember only ONE Reviewer to perform Review. Should be correct -> Assigned Assistant Manager / Manager for the particular assignment The year and months should be indicated that this review is relevant for. Add Client details as well as additional notes that will assist in your review/add value to your training profile. Quick Access to the reviewer: Enter the Surname of the Reviewer to scroll down to the all reviewers starting with the entered characters. All users are displayed on LTS according to Surname, Name layout. Reviewer not at same EY Group If the assigned reviewer does not belong to the trainee’s office then the trainee can click on Show All Users to get a list of all EY reviewers. EY Groups created: Firm Offices Bloemfontein = Bloemfontein Cape Town = Cape Town Durban = Durban Gauteng = Johannesburg + Pretoria Namibia = Walvis Bay + Windhoek Port Elizabeth = Port Elizabeth Zimbabwe = Bulawayo + Harare + Mutare 2. NEW REVIEW On completion of TSR/ PSR setup click on ‘New Review’ to save the New Review setup information and Start with the process to review your performance. Indicates next step Who: What

Trainee: Update Section 2: Record of Supplementary Training Enter detail of each course attended the past ANA period. Click on ADD to save the information and create a new entry. If learning was not transfer yet, then update relevant section and click on UPDATE Enter detail of each course and click on ADD 1. SETUP OF TSR/PSR From your LTS LEARNER HOME PAGE click on the hyperlink: Link to Technical Skills Review or Link to Professional Skills Review to start a TSR / PSR Note: Need to do TSR and PSR for each assignment completed / one of each every 2 months! TDAS -> Just an SR. LTS -> TSR & PSR (according to SAICA requirements)   Select your assigned Reviewer from the drop down list -> Ordered alphabetically according to Surname, Name. Only reviewers of relevant EY Group Remember only ONE Reviewer to perform Review. Should be correct -> Assigned Assistant Manager / Manager for the particular assignment The year and months should be indicated that this review is relevant for. Add Client details as well as additional notes that will assist in your review/add value to your training profile. Quick Access to the reviewer: Enter the Surname of the Reviewer to scroll down to the all reviewers starting with the entered characters. All users are displayed on LTS according to Surname, Name layout. Reviewer not at same EY Group If the assigned reviewer does not belong to the trainee’s office then the trainee can click on Show All Users to get a list of all EY reviewers. EY Groups created: Firm Offices Bloemfontein = Bloemfontein Cape Town = Cape Town Durban = Durban Gauteng = Johannesburg + Pretoria Namibia = Walvis Bay + Windhoek Port Elizabeth = Port Elizabeth Zimbabwe = Bulawayo + Harare + Mutare 2. NEW REVIEW On completion of TSR/ PSR setup click on ‘New Review’ to save the New Review setup information and Start with the process to review your performance. Trainee to add detail if relevant

Trainee: Provides Feedback on All Supplementary Training in Previous Six Months Click on hyperlink to proceed to next section Update all fields Click on ADD to add training section Complete for all Supplementary training of past 6 months Click on update when page finalised.

Trainee: Finalise first part of ANA document and Assign to Evaluator Trainee finalised Stage 1 of ANA (Update relevant Trainee sections of ANA document. Click on Document Complete to Assign ANA to Evaluator to Review Trainee’s ANA updates and Finalise Section 1 Indicates next step Who: What

EVALUATOR : Complete Section 1 Assign Overall Rating & Development Needs Trainee’s competency level? Assign a rating to relevant competencies for past 6 months’ experience