Students Going Abroad?  What You Need to Know and Why You Need to Know It Dan Gold - International Academic Programs October 25, 2018

IAP Programs Over 200 programs in more than 60 countries FOR ALL EXPERIENCES: students earn graded in-residence UW-Madison credit which are counted towards GPA Programs vary in length, level, academic focus, teaching format, language requirements, cost and degree of independence demanded of the participant. Each program is expected to have its own specific learning goals, meet the University's high academic standards and to integrate with the on-campus curriculum. ~1,700 students study abroad each year through our office, and around 150 students from our partner institutions abroad come to UW-Madison through exchange partnerships. Both outside the geographical boundaries of the U.S. and domestic study undergraduates, graduates, and professional students durations including semester, year, summer, winter intersession, and spring break. Structure can include: directed study Cohort-based and independent individualized experiences classroom-based honors programs internships practicums research and fieldwork service-learning UW Signature Programs: Created specifically by UW-Madison, and may include courses taught by UW-Madison instructors. Exchange & Affiliate Programs: Offered through partnerships with other universities or organizations.

IAP Services For students: providing student advising and support managing the program application process, marketing & recruitment, overseeing program registration, coordinating program evaluation and assessment, overseeing grade & credit articulation for courses, providing 24/7 emergency response For faculty and staff: Providing teaching opportunities for a summer, semester or year on existing IAP programs, New Program Development Existing Program Management (application processing and management, contracts and agreements, budget management and billing…) Program consultation Advising Workshops Major Advising Pages (MAPs) Marketing

Existing Opportunities Abroad Developing a Study Abroad Program   Short-term faculty-led and UW Programs Summer, Winter, or Spring Break 1-11 weeks ~10-20 students Exchange (not exchange!) Semester, Year, or Summer Exchanges Reciprocal agreement with foreign institution Affiliate/Direct Enroll Semester, Year, Short term Partnership with study abroad provider/institution Development Timeline 15-18 months Existing Opportunities Abroad   Teach on an IAP semester/AY program London, England Paris, France Freiburg, Germany Florence, Italy Madrid, Spain Opportunities to teach at current partner universities

What is a Major Advising Page? An advising tool A partnership between the Study Abroad Office and Academic Units – shared message Answers questions students have when planning for study abroad When should I study abroad? What should I take on campus? How can study abroad help me in my degree progression, how could it hinder me? What questions should I be asking my advisors? Which study abroad programs potentially fit best with my major? https://studyabroad.wisc.edu/academics/major-advising-pages-maps/

IAP Faculty Collaborations and Oversight IAP Faculty Advisory Committee (FAC) Review and approve new IAP program proposals as well as proposed major academic modifications and closures to existing programs Recommend and review study abroad academic guidelines and policies Review student grade disputes All new program proposals, and strategic planning for the program portfolio, are developed by IAP in collaboration with a sponsoring academic unit(s). For managing academic issues for ongoing programs, IAP works with the sponsoring academic units through regular meetings, or with a working group of interested faculty from across departments in cases where programs do not have one specific sponsoring unit. Course equivalents are assigned by academic departments Faculty have opportunities to lead, review, and visit programs

IAP Study Abroad Funding Model As an auxiliary unit, IAP receives no additional funding from the university to administer its programs, and operates its budget on a cost-recovery basis. UW-Madison students studying abroad are exempt from paying UW-Madison tuition and academic fees and are instead assessed a fee which recovers the costs of the program, the IAP administrative fee, and CISI health insurance. IAP aims to cover all operating expenses from revenue earned by student fees. Each program has its own unique fee. Budget structures vary by program type.

Rationales for Collaboration Decreases University and School/College liability and student risk Helps ensure compliance towards related regulations and policies Decreases School/College administrative and financial burdens related to study abroad Increase resources and services to School/College students, staff and faculty Study Abroad is best conceptualized campus-wide– should lead to participation growth

Findings of Audit Charge: Review and obtain an understanding of policies and procedures applicable to the operations of short-term faculty-led study abroad programs (STFL programs); Determine STFL programs are developed, administered, and monitored in accordance with UW System Administrative Policies 145 and 146; Determine fiscal administration of STFL programs is in accordance with UW System Administrative Policy 810 Findings: The overall audit rating issued is satisfactory, with opportunity for improvement. Areas reviewed: Recommendation: University management should consider centralizing the operation of STFL programs to help ensure that all STFL programs are effectively monitored for compliance with UW System and institutional policies. Based on the results of the testing of the STFL programs monitored by IAP, their processes appear effective to ensure compliance with said policies. Control Environment Communication of Codes of Student Conduct Accident and Health Insurance and Med Evac and Repatriation Ins Deposit Fees to Correct Fund UW System Uniform Statement of Responsibility Deposit Fees Within Seven Days of Receipt Pre-departure and/or On-site Orientation Faculty Post Trip Assessment Development of Fees Refund Policy

Federal & Campus Reporting Requirements Clery Act & Campus Security Authorities CSAs are required to report all verified crimes that you are aware of as well as allegations of crimes made in good faith Sexual Assault and Title IX All students should be able to have an education free from sexual assault, dating/domestic violence, and stalking. If you are told anything, we need to act immediately. FERPA UW Code of Conduct and Due Process

Emergency Response An Emergency Phone is carried by a professional study abroad staff member who is available to assist students and PLs dealing with emergency situations 24/7 Managing Real & Perceived Emergencies is the document which details the protocol for handling emergency situations on study abroad programs. Document all accidents or incidents in writing to IAP through the Incident Report Tool in MySA.

International Safety & Security Director (ISSD) ISSD’s Role on campus as a UW-Madison resource: Assesses foreign locations, events and activities to determine risk Provides regional, country and thematic resources on safety and security abroad Works with campus stakeholders to determine the right risk\opportunity balance Partners with campus offices and programs to heighten awareness for sound planning and preparation prior to int’l travel Coordinates UW-Madison response to broad-based int’l crises and emergent int’l events International Safety/Security website: https://internationaltravel.wisc.edu/ Links to and explanations of UW-Madison international travel policies, guidelines and best practices Links to US & Foreign Govt agency int’l travel websites Tips to plan travel and mitigate risk while abroad Special interest/identity resources for travel abroad Highlighted information regarding broad-based alerts and timely messages for US citizens Links to specific forms and documents of interest to UW-Madison international travel Information and links specific to CISI: UW-Madison’s health, medical and evacuation insurance

Thank You! Questions?