ALTERNATIVE ASSESSMENT FOR GRADE 3 PROMOTION (AAGTP) Summer 2016 Screencast Training Session Program Guide: http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp

What is the Alternative Assessment for Grade 3 Promotion? An assessment that complies with the established criteria of the Florida’s public school student progression law. Students must demonstrate reading proficiency as required by Section 1008.25, Florida Statute. Students may take the assessment only one time during each school year. Offered the last week of summer school Pgs. 1 , 3

Students To Be Tested Students who did not meet any of the “good cause” criteria for promotion. All retained Grade 3 students who attend summer school will participate in the AAGTP. Students from schools that are not opened for the summer may attend summer school and take the AAGTP at a host site. Eligible Grade 3 students who do not attend summer school can also participate in the AAGTP. Schools open for the summer will be provided with a list of eligible students from host and feeder schools. Pg. 3

Schedule of Activities June 15-24: View screencast training for test chairpersons. June 24: Complete the online Screencast Verification Form at https://www.surveymonkey.com/r/37PXS6W July 18-19: Delivery of AAGTP materials to schools. July 28: Administration of the AAGTP to eligible Grade 3 students. July 29: Make-up administration for AAGTP, as necessary. Pg. 2

Schedule of Activities, Cont’d August 1: Schools hand deliver all “To Be Scored” and “Not To Be Scored” materials, and District Coordinator envelope to TDC by 3:30 p.m. Fax written account of any security issue to SAET at 305-995-7522. August 8: (Tentative) schools pick up School Listings of Student Results at ITS. August 22 Individual Student Reports sent to schools via Comet Deliver Services. Pgs. 2, 14

Test MAY NEVER be read to students Accommodations Accommodations must be provided to: English Language Learners (ELLs), Levels 1-4 Students with disabilities (SWD) who have current IEPs Students with current Section 504 plans Must code #9 for “accommodations” used on ID Header Sheet Test MAY NEVER be read to students Pgs. 3 - 5

Accommodations English Language Learners (ELL) Flexible Setting Flexible Scheduling Assistance in Heritage Language Dictionary Pgs. 3 - 4

Accommodations Students with Disabilities and Section 504 Flexible Setting Flexible Scheduling Recording of Answers Flexible Presentation Revised Format (call TDC to request) Pgs. 4 - 5

Receiving and Preparing Materials for Testing Stanford Achievement Test, 10th Edition, Primary 3 will be administered as the AAGTP in Summer 2016. Verify counts of testing materials received using the packing list located in Box #1. Report missing materials immediately to TDC at 305-995-3744. Contact TDC for additional materials, if needed. Securely store all test materials. Pg. 5-6

Test Booklet ID Header Sheet Testing Materials Every student tested will have a set of test materials: (Test Booklet and ID Header Sheet) Test Booklet Contains only Reading Comprehension subtest. Must write on top line on back of booklet: Student Name School Name Teacher Name. DO NOT bubble student’s name or other identifying information. ID Header Sheet Preprinted ID Header Sheets will be received for eligible students assigned to your location for summer school. If no preprinted ID Header, hand-bubble with a #2 pencil: Student’s Name (last name, first name, and middle initial), Student’s M-DCPS ID Number (7 digits), Summer School Location Number (4 digits), and Student’s Current Grade. Pg. 5-6

Training School Test Administrators and Proctors Carefully select test administrators/proctors Training should include: Students to be tested School’s testing schedule Adhering to script (Included in Program Guide on pgs. 31-33) Approximate time required for testing (no limits) Providing accommodations Ensuring optimal testing conditions Test invalidations Pgs. 6 and 17-18

“Other Information” Field Codes “OTHER INFORMATION” Field on ID Header Sheet Absences, Invalidations, or Accommodations Absence Code Invalidation Accommodations Code Reading Comprehension 5 6 9 *Coded ID Header Sheets must be submitted for all absent, registered students. Pg. 7

Sample id header 1 = NAME - Beginning at the left: Student's last name, first name, and middle initial 2 = STUDENT'S ID NUMBER - Student's 7-digit ID number 3 = SCHOOL - School's 4-digit location number 4 = GRADE - Student's grade level 5 = FORM - Obsolete (Leave Blank) 6 = OPT (Leave Blank) 7 =OTHER INFORMATION: 5 = ABSENT 6 = INVALIDATED 9 = ACCOMMODATION(S) Pg. 7; 29

Distribution & Tracking of Materials Test booklets and test administration scripts are secure materials but do not include security numbers. Inventory materials on receipt and report discrepancies immediately to the Test Distribution Center at 305-995-3743. Use Teacher Count Sheets to account for test materials distributed to test administrators. Test administrators must report discrepancies in counts to test chairperson. Monitor to ensure all procedures are being followed in each testing room. Pgs. 7 and 25

Administering the Test Recommend morning administration. Maintain security procedures. If a test is invalidated, there is no other opportunity or test that can be given in place of this assessment. Pg. 7-8

Approximate Preparation Time Approximate Testing Time* Test timing Test Approximate Preparation Time Approximate Testing Time* Reading Comprehension 10 minutes 50 minutes Note that the AAGTP is an untimed test; these are suggested times for planning the administration only. Pg. 8

Absences and Invalidations Absent Record student name on Record of Absences, Exemptions, and Invalidations Form Code #5 in “Other Information” Field on ID Header Sheet Place test booklet and ID Header in manila envelope and label “ABSENT” Invalidations Record student name on Record of Absences, Exemptions, and Invalidations Form Code #6 in “Other Information” Field on ID Header Sheet Place test booklet and ID Header in manila envelope and label “INVALIDATIONS” In the event of an invalidation of a group of students, immediately call SAET at 305-995-7520. Pgs. 9 and 10

Damaged Test Booklets Transfer all student identification information and student responses onto a new test booklet. Write “damaged” on front of the damaged test booklet. Verify that all transferred information has been correctly gridded. Place replacement test booklet with “To Be Scored” materials. Place damaged test booklet in a manila envelope and label “DAMAGED”. Pg. 10

Returning Testing Materials Verify the return of all test booklets (used and unused) from test administrators. Count ID Header Sheets for absent and invalidated students. Record the counts on the Return Packing List for “To Be Scored Materials” Form. Count “To Be Scored” sets for all students who tested. Verify required information has been completed in back of used test booklets. Place ID Header Sheet on top of the grid side of used test booklet. Record count of “To Be Scored” sets submitted for scoring on the Return Packing List for “To Be Scored Materials” Form. Pgs. 11 - 13

Returning Testing Materials, Cont. Count "Not To Be Scored” Materials: Unused, non-pre- printed ID Headers Unused test booklets Program guides Administration scripts Count “Damaged” test booklets Record counts in the Return Packing List for “Not To Be Scored” Materials Form Pg. 11

District Coordinator Envelope Place the originals of the following completed forms: Record of Absences, Exemptions, and Invalidations Return Packing List for “To Be Scored” Materials Return Packing List for “Not To Be Scored” Materials Teacher Count Sheets School Procedural Checklist District Coordinator Envelope Loc#______ All test materials must be returned to TDC, 13135 S.W. 26 St., by 3:30 p.m. Pgs. 12 - 13

Packing and Returning Pg. 13 Pgs. 12-13 District Coordinator Envelope: Copies of the following completed forms: Record of Absences, Exemptions and Invalidations Return Packing List for “To Be Scored” Materials Return Packing List for “Not To Be Scored” Materials Teacher Count Sheet School Procedural Checklist District Coordinator “ABSENT” Envelopes “INVALIDATED” Envelopes (ID Header Sheets/test booklets) “DAMAGED” Envelopes (ID Header Sheets/test booklets) “To Be Scored” Materials ID Header Sheets/Test Booklets (Place stack of hand-bubbled ID Header Sheets/Test Booklets on top of the stack of preprinted ID Header Sheets/Test Booklets) “Not To Be Scored” Materials Unused non-preprinted ID Header Sheets Unused Test Booklets Program Guides Administration Scripts Pg. 13 Pgs. 12-13

REMINDERS Complete the online AAGTP Screencast Verification at http://www.surveymonkey.com/r/37PXS6W Send Home Parent Letters School Listing of Student Results (Tentative) Pick up at ITS beginning August 8th

Sources of Information Administration of the AAGTP Ms. Mayda Cabeza, Director I mcabeza@dadeschools.net SAET at 305-995-7520 Request/Return of Materials Ms. Magaly Hernandez, Supervisor I mrhernandez@dadeschools.net TDC at 305-995-3743 Additional copies of the program guide may be downloaded from: http://oada.dadeschools.net/saet/InfoForTestChair.asp Pg. 33