NOW ‘TIL INFINITY DIGITISING THE RMIT DESIGN ARCHIVES

NOW TIL INFINITY THE RMIT DESIGN ARCHIVES AIMS: facilitate greater access to the RMIT design archives in support of research and scholarship of Melbourne’s designed environment, designed professions and practices for researchers and scholars. become a leading design archive documenting Melbourne’s and Victoria [as related] design history and practice from the twenty first century to the present day. continue to actively collect, document, and conserve Melbourne design archives, in bringing together artefacts from design practice to tell the story of Melbourne as a design city. RMIT University Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

NOW TIL INFINITY THE PROJECT: background static shelves and boxes archive preservation of the collection – reduction in the deterioration of collection items - handling of items collection management and accessioning. future: move from static shelves/boxes archive to a digital collection enable preservation of the collection - digital & physical formats move to an electronic collection management / accessioning procedure. RMIT University Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

NOW TIL INFINITY Collection Management management of deeds of gift / cultural gifts / acquiring collections accessioning and de-accessioning procedures cataloguing of collection items storage of collection items access to the collection researches and scholars galleries and museums media and general public access rights clearance conservation and preservation of collection exhibitions and showcasing of collections RMIT University Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

NOW TIL INFINITY Collection Management System – KE Software EMu key administration and collection management tool cataloguing / accessioning and de-accessioning of items providing electronic access to the digital items researches and scholars galleries and museums media and general public access conservation and preservation of items – digital & physical formats rights and reproductions KE Software EMu build on museum industry standard standardisation, plus also allows customisation RMIT University Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

NOW TIL INFINITY Digital Design Archive Project - Shelves and boxes change of practice WORK PRACTICE change= SKILLS Working digitally – information management creating electronic workflows for managing and accessioning objects cataloguing digitally metadata creating electronic workflows for objects into digital formats scanning/creating digital formats digital file naming convention digital file storage cont… RMIT University Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

NOW TIL INFINITY creating preservation workflows and practice digital format preservation – multiple formats digital format risks – detection of and deterioration of formats preservation standard for physical object digital accessioning cataloguing to match physical conservation of collection creating access rights workflows researchers/scholars – electronic access rights / physical collection rights media and public – electronic access rights / physical collection rights museums and galleries – electronic access rights / physical collection rights cont… RMIT University Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

NOW TIL INFINITY object rights management deeds of gift /cultural gifts contract management policy TRIM registration rights/copyright copyright holder and conditions acknowledgement required restriction of use special conditions which apply to the display, uses and copying of objects reproduction restrictions object permissions and licences - costs and royalties EMu Document your objects: http://drummond.mel.kesoftware.com/about-emu/document-your-objects-using-emu.html RMIT University Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

NOW TIL INFINITY OPPORTUNITIES RDA to become a leading electronic design archive in providing greater access to its collection to facilitate research into Melbourne’s designed environment, designed professions and practices. sharing of knowledge/experience across units building new skills and knowledge Cross Unit Experience for Library Staff – information management Work Place Experience for Students BIT - Information management students BIS capstone subject students [team of students, 3 months, specific project] WIL Placements RMIT University Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox