Correct or Incorrect.

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Presentation transcript:

Correct or Incorrect

The deadline for the report is tomorrrow.

Please contact with me if you have any questions

Could you tell me when the reports are due?

The project leader is not happy with the progress

The contractor will to bring the new equipment to the site tomorrow

The roof has been completed with the contractors.

The road was damaged due to bad weather

What time will the meeting be?

The progressing of the project is unacceptable.

Meetings? Write down… What was the last meeting you attended? What was the purpose of the meeting? What was achieved? Now share with a partner

Which adgenda items are not correctly formatted? Brainstorm news items for bulletin (10 min) Identify pros and cons of using Twitter (12 min) Grad school applications Talk about financial aid (5 minutes) Discuss marketing (2) Update team members on budget (6 min) Create political campaign Choose the logo for the website (15 min)

Main Sections of the meeting agenda Title – What is the meeting’s name Include who where and when Objective – the overall purpose of the meeting List the agenda items in order with specific purpose and times Add sub bullet points for longer items Leave time at the end

Agenda writing style 0 person Impersonal Clear bullet points We are meeting to discuss the development projects in Hai Phong and the delays in Binh Duong ______________________________________ Development updates in Hai Phong Constructions that have been completed New plots going forward Delays to projects in Binh Duong Outline key reasons

Complete the agenda with these gaps 2:45PM Meeting Room 1 Any other business Outline the best 3 options for development [30 minutes] All department directors, CEO, John Wayne (construction consultant), Jayne Smith (PA to CEO) [10 minutes] Effects of government permits 23/9/2017 Option B – Technology Factories

Write an agenda Option 1 Option 2 Write an agenda for a meeting you have recently been to Or Write an agenda for a meeting you are going to Use the details on the next slide to write a meeting agenda

Hi Simon We need to have a meeting about the contractors on site 14D as the work is unsatisfactory. Could you please arrange meeting room 4 for tomorrow at 10AM. I will need you, the construction site manager, the legal department director and the safety inspector to attend as well as myself. I want to discuss the following items. First, why progress so slow including construction problems, the number of staff and the bad weather conditions recently. Second, How the contractors are doing on other sites, basically a progress report on all of ABC constructions sites. Finally we need to discuss how to increase progress so I want to hear ideas from everybody, they will have about 10 minutes each to present. Please type an agenda and send it to everybody. Kind Regards Jim Small VSIP 1 Director

Structure Similar introduction to the agenda as you need to record the same information Make note of people coming and going and who doesn’t attend Reading the adgenda – who read it? Approval of minutes – Last meeting, everyone happy with record? Business – Who talked about what, who gave what ideas, who agreed,

Note Although your sample only shows the motions you should write down a brief summary of what was discussed for each point on the agenda. This should be a paragrah. You can use past of present tenses but do not mix them when talking about events inside the meeting. My advice is to use present tenses for talking about inside the meeting and present and past tenses for events outside the meeting depending on the time of the events