How to send a professional

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Presentation transcript:

How to send a professional email You Have Mail! How to send a professional email

Why? Email is the most common form of written communication in the business world. Email is the most abused form of written communication in the business world.

WHAT?? This is a real email from a student to Mr. Vinson… Yo brah mang this be that stuff you wanted but we made a poster with othello at the top of it and you be like WHOA WHOA WHOA WHOA dat make no sense yo so i made dis and it be gooder than that posta since its text yo.

10 Tips for Writing a Professional Email Always fill in the subject line with meaningful topic. NO: YES: Subject: Yo! Subject: Subject: Class Subject:

10 Tips for Writing a Professional Email Put your main point in the opening sentence. No one will read ten lines to get to the main point

10 Tips for Writing a Professional Email Never begin a message with a vague “This” NO: I need help with this. YES:

10 Tips for Writing a Professional Email Don’t use ALL CAPITALS or all lower-case. CAN YOU HELP ME WITH MY PAPER? i need help. will you help me?

10 Tips for Writing a Professional Email PLZ avoid textspeak AFAIK As Far As I Know AYSOS? Are You Stupid Or Something?

10 Tips for Writing a Professional Email Be brief and polite. 2 or 3 short paragraphs at the most Use proper titles when addressing a superior. Dr. Pepper Professor Smith Mr. Jones Mrs. Ossim Ms. Singlelady

10 Tips for Writing a Professional Email Remember to say “please” and “thank you.” People are more likely to help you if you are polite.

10 Tips for Writing a Professional Email Add a signature block with appropriate info Lisa Kane (555) 555-5555 lkane@cicsnorthtown.org You do not need a cute quote or picture.

10 Tips for Writing a Professional Email Edit and proofread before you hit send. Mr Smtih, Thank you for meating with me yestarday. I look forward to talkin with you in the future!

10 Tips for Writing a Professional Email Use a professional email address THAT YOU CHECK NO: crazzzzzykitty2001@gmail.com ILoveFarts@yahoo.com YES:

Write a Follow-Up Email 1. 2. 3. 4. 5. To: Teacher, CC: Lkane@cicsnorthtown.org 1. Professional email address, 2. Clear subject, 3. Professional Greeting, 4. Clear Message (Thank you, How to, Due date), 5. Appropriate closing with signature