2016-2017 Discipline Coding Training for Experienced Administrators IMS Department 5/24/2019

Agenda IMS Department 5/24/2019

Discipline Resources IMS Department 5/24/2019

Appendix E Chart IMS Department 5/24/2019

Reference Documents and Resources Questions concerning coding and disciplinary placements should be directed to the Executive Director of Student Services. Texas Education Code (TEC), Chapter 37 establishes the statutes related to student discipline, law and order in public schools. Individual school districts write and enforce student disciplinary policies that comply with the statutes. 2016-2017 MISD Student Code of Conduct IMS Department 5/24/2019

Discipline input into iTCCS Refer to the iTCCS Discipline Training Guide September 2016 for detailed instructions on adding and viewing discipline records. IMS Department 5/24/2019

Reminders IMS Department 5/24/2019

Truancies The Office of Student Services will enter the necessary information concerning truancy filings into iTCCS. If the student is being disciplined (DAEP, ISS, etc.) because of truancy, then the campus must use the local offense codes 9J, 9R, or 9U. IMS Department 5/24/2019

DAEP Placements & Explusions See Appendix E - Additional Information regarding Disciplinary Alternative Education Program (DAEP) Conferences, Expulsion Hearings, Placement Reviews, and Other Actions IMS Department 5/24/2019

Discipline Records Retention Period Discipline records and referrals must be retained for 5 years. Stored in accessible location on campus for one year. Stored at district’s warehouse for the remaining 4 years. Expulsion packets should be stored separately from other discipline records and referrals. IMS Department 5/24/2019

Local Codes vs PEIMS Codes Local codes are district defined codes for discipline offenses and actions. PEIMS codes are from the Code 164 (actions) and Code 165 (offenses) tables of the PEIMS Data Standards. Locally defined offense codes that are a violation of the Student Code of Conduct are given a PEIMS offense code of 21 (Violation of School Code of Conduct) If you enter an offense code that is NOT a PEIMS code 21, then you need to make sure that you have proper documentation of the offense and that the mandatory or discretionary action is given to the student and the corresponding action codes are keyed into iTCCS. See the TSDS PEIMS Chart in Appendix E for guidance in determining mandatory and discretionary DAEP placements and expulsions. IMS Department 5/24/2019

Offense Codes The first offense code is classified as the primary offense code for the student on that date and time. You can also enter three additional offenses. All comments and actions will be tied to the primary offense. All of our offense codes have a PEIMS-equivalent code. However, the primary offense code will only be reported if one or more action codes has a PEIMS-equivalent code. IMS Department 5/24/2019

Offense/Action Codes If the primary offense has a PEIMS-equivalent code corresponding to either conduct requiring mandatory expulsion or conduct requiring mandatory placement in a DAEP (optional expulsion), the action code must have an applicable PEIMS-equivalent code. If the action code entered does not correspond to an applicable mandatory PEIMS-equivalent code, a message will appear to the right of the primary offense record indicating that the action is incomplete. If the primary offense has a PEIMS-equivalent code corresponding to conduct requiring mandatory expulsion, the action code must correspond to a mandatory action, or action code 28 (mandatory action not taken) must be selected. Otherwise, the Add 28 Action button will be displayed next to the offense table when the action code is saved. This only occurs for non-special ed students. IMS Department 5/24/2019

Offense/Action Codes IMS Department 5/24/2019

Offense/Action Codes A PEIMS action code of 27 can only be assigned to a student when there is a non-mandatory PEIMS action code, and the student is enrolled in special education on the date of the offense. If you enter a non-mandatory PEIMS action code, a message will appear to the right of the primary offense record indicating that the action is incomplete. If the primary offense date is a valid date that falls within the student's enrollment in special education, then the Add 27 Action button will be displayed. IMS Department 5/24/2019

Offense/Action Codes IMS Department 5/24/2019

Action Codes If the action code corresponds to the PEIMS-equivalent code 05 or 25 for OSS, the program will determine the number of consequence days. When the data is saved, the program will add together the number of days in the consequence Lng (length) fields or the number of days in the consequence Act Lng (actual length) fields, depending on which field was modified. If either total is greater than three days, a pop-up warning box will appear to warn you of the overage. IMS Department 5/24/2019

Campus of Assignment If the action code corresponds to the PEIMS-equivalent code 06 or 26 for ISS, the Campus of Assignment field will automatically be updated when the discipline record is saved. For action code 07, you must enter the campus 9-digit number for Houston, Parker or MAP in the Campus of Assignment field. If the action code entered has a PEIMS equivalent code of 01, 05, 16, 17, 25, 27, 28, or 50 and the Campus of Assignment field is entered, then a message pop up box will appear displaying "CAMPUS ID OF ASSIGNMENT IS NOT REQUIRED -- CORRECT AND CLICK SAVE". Delete the data in the Campus of Assignment field to save the record. IMS Department 5/24/2019

Differences in Length If a student does not serve the discipline term that has been assigned (Lng), then you must enter the actual number of days served by the student in the disciplinary placement in the Act Lng field and use one of the Different Length Reason codes. Include only the actual number of instructional days that the student was in attendance when calculating this number. Do not include days absent. IMS Department 5/24/2019

Comments Comments must be entered!! The Comments page WST0902 allows you to add, change, and view comments about a student related to an offense or actions taken by the school officials. The Comments page cannot be accessed from the Discipline menu or the Go button. If you accessed this page by clicking under Cmts on WST0904, you cannot add, update, or delete the comments. All comments are tied to the primary offense. When entering comments, do not enter information that can identify other students. If you need to state that the student was involved in a situation with another student, refer to the other student by his/her initials or by student 1 or student A. IMS Department 5/24/2019

Multiple Students/Same Offense The Primary Offense code must be the same for all students involved in the incident. Students who are involved in the same infraction should be entered with the same incident number whenever possible. You may change or add any secondary offense or any action data that needs adjusting. If comments were entered for this offense for the first student entered, a pop-up window will ask if you want to duplicate comments for the next student. IMS Department 5/24/2019

Multiple Students/Same Offense IMS Department 5/24/2019

Elementary DAEP Placements Please note that there may be circumstances when a student does not attend the designated DAEP campus. IMS Department 5/24/2019

Continuations of Prior Year Placements All continuations of DAEP and expulsions from prior year must be keyed into iTCCS using the same offense code as the original placement. You may contact IMS if you do not have the prior year offense code or information. IMS Department 5/24/2019

CTE Students and Disciplinary Placements Assistant principals will complete the “CTE Attendance Correction” form for all CTE students with ISS and DAEP placements of more than 5 days. IMS Department 5/24/2019

CTE Students and Disciplinary Placements IMS Department 5/24/2019

Law Enforcement Referrals, School-Related Arrest, and Bullying Fields are located on the Discipline Maintenance screens WST0905 and WST0907 for Office of Civil Rights reporting of: Referrals to Law Enforcement School Related Arrests Bullying IMS Department 5/24/2019

Law Enforcement Referrals Referral to law enforcement is an action by which a student is reported to any law enforcement agency or official, including a school police unit, for an incident that occurs on school grounds, during school-related events, or while taking school transportation, regardless of whether official action is taken. Citations, tickets, and court referrals are considered referrals to law enforcement. IMS Department 5/24/2019

School-Related Arrest A school-related arrest is an arrest of a student for any activity conducted on school grounds, during off-campus school activities (including while taking school transportation), or due to a referral by any school official. IMS Department 5/24/2019

Bullying Refer to Student Welfare Freedom From Bullying, FFI (Local) for local district policy as it relates to bullying. “Bully” information should be entered on WST0905 or WST0907. Select the appropriate “Bully Reason” from: Sex Race Disability Sexual Orientation Religion Other IMS Department 5/24/2019

Bullying These fields should only be used if it has been determined that the student has engaged in an incident of bullying/harassment AND the student has been disciplined for the bullying/harassment incident. A Victim button will appear after you click Save if any of the six Bully Reason fields is set to Yes. You MUST click Victim to go to Victim Information WST0920 to enter student IDs for all students who were victims of this bullying/harassment incident. IMS Department 5/24/2019

Bullying Clicking “Save” activates the “Victim” button. IMS Department 5/24/2019

Bullying Information for all victims of each bullying incident is entered on WST0920-Victim Information. IMS Department 5/24/2019

Bullying WST0919 – Victim Information page is used when there is NOT an associated discipline record, but a student has made an allegation of bullying/harassment. IMS Department 5/24/2019

Student Restraints by MISD Police Officers MISD Police will provide campus administration with the completed MISD Restraint Use Reporting Form when they have restrained any student. Campuses MUST enter ALL MISD Police officer restraint information on WST0916. Restraint Staff Type Code = 02 and Restraint Reason Code = 08. IMS Department 5/24/2019

Student Restraints by MISD Police Officers IMS Department 5/24/2019

Student Restraints of Special Education Students by district employee/volunteer The Special Services Department has forms that must be completed to document all restraints of special education students. All restraints of special education students must be entered into iTCCS with the appropriate Restraint Staff Type Code and Restraint Reason Code. By district employee/volunteer – use WSE0765 By MISD police officer – use either WSE0765 or WST0916 IMS Department 5/24/2019

Student Restraints of Special Education Students by district employee/volunteer IMS Department 5/24/2019

Discipline Reports IMS Department 5/24/2019

Six Weeks Discipline Reports The IMS Department runs discipline summary reports for each campus at the end of each grading period. These reports will be made available on the IMS shared drive (admpeims-ims) for review, correction, and verification. IMS Department 5/24/2019

Six Weeks Discipline Reports BND – Cumulative PEIMS Detail Report (JST0635) provides a disciplinary report of all PEIMS reportable offenses and actions to date.   BNE – Six Weeks PEIMS Detail Report (JST0635) provides a disciplinary report of all PEIMS reportable offenses and actions for a specific grading period. BNM - Offenses & Actions by Grade Level & Ethnicity (JST0551) provides a matrix of discipline offenses and discipline actions by grade level and ethnicity as well as percentage of students who have discipline records. BNS – Student Detail Report (JST0592) provides a list of students that includes grade, sex, ethnicity, offense, action codes, and teacher name. BNT – Summary Report by Teacher (JST0595) provides a matrix by teacher with report counts broken down by sex and ethnic groups 1-5. IMS Department 5/24/2019

Six Weeks Discipline Reports Note: Additional error reports may be in your folder at the end of each grading period. These reports will only be in your folder if you have errors that require correction. Note: You must contact the IMS Department to have your headers opened in order to update discipline records after each cycle has been closed. IMS Department 5/24/2019

Discipline Coding Activity IMS Department 5/24/2019

Determine the proper coding for each scenario 10th grader Jack was caught drinking alcohol at the football game. District police arrested Jack for minor in possession. 9th grader Sue was arrested by Midland Police for possession of cocaine while at a park across town from her school. 6th grader Sam was caught with a switchblade while traveling to school on the school bus. Student A was bullying Student B because he is a devout Catholic. Student A is guilty of bullying. Student C reported to the office that Student D is picking at her constantly. Student D is not found to be bullying. IMS Department 5/24/2019

Teresa Moore IMS Department 5/24/2019

Questions?? IMS Department 5/24/2019