IMPLEMENTATION ,EVALUATION AND MAINTENANCE OF MIS UNIT 5 IMPLEMENTATION ,EVALUATION AND MAINTENANCE OF MIS

Basic methods for implementing the MIS Install the system, one just being formed. Cut over by segments Operate in parallel and cut over

1)Plan the implementation Task include plan activities Acquiring ,laying out facilities Organizing the implementation Training program Acquiring hardware Testing system Providing system maintenance

2)Acuire floor space & plan space layouts Installation of new system to replace a current one may require major revision of facilities like new office, computer room MIS project manager must prepare rough layouts ,estimate floor area, prepare cost estimates.

3)Organize for implementation Proper organization done by assignments of specific leadership and task responsibility. Besides assigning responsibilities to managers, system specialist, programmer, top management must be ensure that the people feel that it is their system.

4)Develop procedures for system Some files must be converted to disks ,procedures must be developed for this Major part of implementing the system is testing of each segment Testing procedure includes Which segments of system will be tested When such tests are to be performed Who will perform the test and how Who will evaluate the test and approve the system

5)Train the operating personnel Seminar should be given What new skills must a person have How many people do we gain or loss Jobs will be upgraded or degraded

6)Computer related acquisitions Acquisition consist of Hardware (buy or lease) Software Personnel (internal or external) Materials (manuals)

7)Develop forms for data collection and dissemination Vast amount of detailed data is input to system with the help of forms Example sales person sit in a room and fill out a form summarizing days activities.

8)Develop the files Specification for files must be developed in detailed design stage In implementation stage actual data must be obtained and recorded for initial testing and operation of the system. Data collected and used in routine operations stored in master file

Responsibility for each file must be assigned In detail design ,each item of data for file is specified and retrieval methods are developed In implementation stage ,forms must be designed so that data must be analyzed by programmers ,coders for storage.

Rest of the steps are available in MIS,MURDICK