Review of Progress in Year 1 Looking to Year 2 April 2016

Reprise – The Original Plan – Year 1 2015-16 The Context ISG Strategic Vision – The Nine Priorities ISG Strategic Vision - The 10-Year Programmes Digital Transformation of Core Services and Systems Learning, Teaching & Student Experience Research and Innovation Library National and International Leadership IS Change programme and its 9 Themes It is happening .. even MVM

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Reprise – The Original Plan – Year 1 2015-16 A look at ‘my’ ITI000 Project Brief So, how are we doing eight months in ? Visibility – SMT – good. Also a forward look Project Website – good Annual Planning – in place but took until February. Delivered : 4-6 ! Annual Planning – 2016-17 we come to this later Adopt Project Management Methodology - training done, some PMs PM Tools and Techniques – project website Resource estimation and planning – evidently not happening – impact Establish ITI PM Process – from now on

Year 2 2016-17 – Measurable Objectives Visibility – SMT and Forward Look SMT will be discontinued by end of July Visibility means … Visibility - expectation of content rising Communication with rest of IS and UoE An example from Apps – presentation to SMT (note ITI!) How do we project ourselves Do I take this on as part of overall Projects ‘thing’?

Year 2 2016-17 – Measurable Objectives Project Website – we now need decent content Projects -we have a measure – subjective but consistent. Aim for 100% ** and *** Programmes – poor just now Minimum content not there despite requests. Need commitment from Owners. Programme report – suggest using Apps format (as MVM will) Programme report – can use the Forward Look already in place More involvement by MF – not just monthly meetings with Owners but regular contact with PM’s – all programmes … Improve Portfolio Level information Annual Planning 2016-17 we want this in place for August – why

Year 2 2016-17 – Measurable Objectives Adopt Project Management Methodology - must manage, properly More PMs – best from ITI/Apps/Contractors Leadership – drives scope, budget and quality Thinking – brings value, objectivity, sponsor/business perspective Section Managers – do you need support Need delegation of management ownership, sponsorship PM Tools and Techniques – more training? Agree on tools and techniques – from now on

Year 2 2016-17 – Measurable Objectives Resource estimation and planning – Programme May meeting – we will start out annual planning with objective to have it in place for August – impact We will capture effort for metrics at the programme level to assess impact Resource estimation and planning – Projects Projects must plan and estimate for that plan before Approval of Brief Project team must record effort We will assess impact on project Resource estimation and planning – Post-Project / Support How much time do we spend fire-fighting after Service changes? Breakdown of Support effort – analysis, solution, free more time for dev

Year 2 2016-17 – New Objective – Project Delivery Deliverables All compliance projects within a programme must deliver Set a Percentage for highly desirables Establish ITI PM Process – From now on we update and approve process Project teams must follow the process Accountability Sponsors – funding, politics, strategic, engagement PMs – leadership, management, methodology, admin Section Heads – resource commitment Project Team Members – working to scope, time and budget