2019 Convention Planner Training Using NCA Convention Central: Part III You must dial-in on a phone line for the webinar audio U.S. and Canada Toll Free: 866.740.1260 Access Code: 4644622

Today’s Topics Review Reports

Reports Menu You will use the Reports Menu to access different reports that will help you make your acceptance/decline decisions. Reports are organized by submission type and then by report content.

Submissions Report The Submissions report gives a summary of information for that submission – similar to what you see on the Manage Submissions page. It is downloadable to Excel.

Submission Summary Score Report The Submission Summary Score report gives a summary of the average raw scores and if there is a standard deviation between reviews. The download to Excel in this case, gives the exact same information as the screen view, but it allows you to sort.

Submission Z-Score Report Your only options are to download the reports – there is no screen view. The first link – Download Report – gives you a z-score report for all the submissions in that category. The second link – Download Reviewer Report – gives you a report for each reviewer.

Submission Summary Report The Submission Summary report will aggregate the reviewer responses for each question per submission. If there are multiple reviewers, it will also list how many reviewers are included in the calculations. Text responses are displayed by question as well. DOWNLOAD and SAVE for reference if you are transferring to Scholar to Scholar!

Scholar to Scholar (S2S) A review: What it is: Our version of a poster session. Presentation can be any media, not just posters. What it is NOT: A “dumping ground” for papers that would have been otherwise declined. Before transferring confirm: Submission is (well) reviewed Submitter indicated they would be willing to participate in this series. This is listed in the submission information in the “Manage Submissions” tab If transfer is approved, then it will be programmed. If programmed, unit must provide a wandering scholar to participate in the session.

Reviewer Responses (By Submission) Report This report will display the reviewer responses by reviewer for each submission If a reviewer did not complete a review, it will note that.

Reviewer Status (By Submission) Report This report displays the status of each reviewer per submission just like the Manage Submissions page. You can use this report to communicate with reviewers as well.

All Submissions The Submissions report is a snapshot of the Manage Submissions page. It can be downloaded in Excel. There is no review data on this report.

Submission Counts Submission Counts Report will tally the number of submissions received, accepted and declined.

Individual Reviewer Reports Individual Reviewer Reports collects all the reviews, across all submission types, for an individual reviewer.

Part IV The final webinar will be held later this month Accepting/declining submissions Session building Creating your units business meeting Sending accept/decline notifications

Deadlines Wednesday, May 1 at 11:59 pm Pacific All Reviews are Due: Reviewers must have all their reviews completed and submitted to their unit planner. Unit planners do have the discretion to set their individual review deadlines earlier if desired. Review system will close (similar to submission system) at the designated time. Wednesday, May 15 Scholar to Scholar Transfer Deadline: Papers for Scholar to Scholar consideration must be transferred to the Scholar to Scholar unit. DO NOT TRANSFER UNREVIEWED/DECLINED PAPERS. Planners should only transfer papers that would have been accepted per the unit’s criteria. Wednesday, June 5 Planners Final Session Line-up is Due: Planners must complete their final session decisions. Any unit that has not completed the process to date will not be scheduled. Mid- to Late- June (Exact date TBD) Convention Planners Send Acceptance/Rejection Notices: It is the responsibility of the unit planners to send acceptance and rejection notices. Do not send notices until you are asked to do so by the National Office staff.