The Student Success Act of 2012 (SB 1456) Implementation Update CCCCIO Spring Conference April 5, 2013 Linda Michalowski Vice Chancellor, Student Services and Special Programs

Key Presentation Topics New Title 5 Regulations on Enrollment Priorities Student Success Act (SB 1456) SB 1456 changes to the community college Matriculation program BOGFW changes Estimated implementation timeline

SSTF Recommendations & Enrollment Priorities Focus Area 3: Ensure access and the opportunity for success for new students Recommendation 3.1: The Community Colleges will adopt system-wide enrollment priorities through adoption of title 5 regulations

Priority Enrollment Concept in the Proposed Title 5, Section 58108 Regulation Order of Priority: Ed Code: Active duty military & veteran students* and current and former foster youth* who are new & fully matriculated or continuing in good standing District flexibility provided to collapse level 1 & 2 if sufficient capacity exists to do so without displacing level 1 students 1 Academic Conditions for : 100 unit threshold Good standing: not on academic or progress probation for 2 consecutive terms (title 5, 55031) 2 Existing Title 5: New and continuing fully matriculated EOPS & DSPS students in good standing Continuing students in good standing and new, fully matriculated students. District flexibility to set priorities and categories within these groups 3 District flexibility to set priorities and categories for other students *Education Code section 66025.8 requires community college to grant priority enrollment to any member or former member of the Armed Forces of the United States within four years of leaving active duty. EC 66025.9 requires priority enrollment for current and former foster youth up to, and including, age 24.

Loss of Enrollment Priority Continuing students will lose enrollment priority if they… Earn more than 100 degree-applicable units Are on academic or progress probation for two consecutive terms Points to make: 100 Units: does not include nondegree applicable basic skills and ESL, and special classes Academic progress: defined by existing title 5 regulations on academic and progress probation Registration priority specified in subdivision (c) of this section shall be lost at the first registration opportunity after a student Districts may also exempt from the limit units earned through credit by examination, advanced placement, IB, etc… Districts may set the unit limit lower than 100 units and may consider units from other higher education institutions. Exemptions: Districts may exempt categories of students from the 100 unit limit, ie, high unit majors or programs Appeals: Districts may also allow appeals for students who demonstrate significant satisfactory academic improvement in a subsequent term

Exemptions & Appeals Exemptions: Districts may exempt categories of students or units from the 100 unit limit. For example: High unit majors or programs Units earned through credit by exam, Advanced Placement, IB, etc… Appeals: Districts must adopt an appeals policy and process for students who: Lose enrollment priority due to extenuating circumstances Are disabled and who applied for but did not receive timely reasonable accommodation Districts may also allow appeals for students who demonstrate “significant academic improvement” in a subsequent term

Title 5, Section 58108 Enrollment Priority Regulation Timeline Sept-Oct, 2012: Control Agency Review January 26, 2013: effective date of new regulations Communication to students beginning Spring 2013 on the new requirements District implementation: Spring 2014 registration for Fall 2014 classes* Districts would be required to fully implement the new regulations by Fall 2014 and ensure that all policies and course catalogs reflect the new enrollment priority requirements and that appropriate and timely notice is provided to students. *Districts may implement the new priority enrollment requirements earlier than Fall 2014

Student Success Task Force Recommendation 8 Student Success Task Force Recommendation 8.2: Student Success Initiative A.K.A. Student Success Act of 2012 (SB 1456)

The SSTF Recommendations & SB 1456 First step to begin implementation of SSTF recommendations: 2.2 (mandated services), 2.5 (declaration of course of study) 3.2 (BOGFW conditions), and 8.2 (Student Support Initiative) Links funding to support: 7.3 Student Success Scorecard 2.1 Centralized Assessment 7.3 Student Success Scorecard: Implement the accountability scorecard 2.1 Centralized Assessment: As a condition of receipt of funds, requires colleges to adopt common assessment if the college uses standardized assessment tests (when CCCAssess becomes available)

Matriculation Then & Now… Known as the Matriculation Program 8 funded components Colleges required to provide core matriculation services, but students not required to complete them Stand-alone program planning Funding allocated based on enrollment data for new and continuing students Incomplete data reporting on matriculation services Now called the Student Success & Support Program 3 funded core services: orientation, assessment, counseling/advising/other student education planning services Institutional AND student requirements Incentivizes student completion of core services Clear link to student equity planning Funding formula to include services provided as well as enrollment Linked to ARCC 2.0 Scorecard Funding guidelines to be issued summer 2013 will identify functions that funds can pay for--- such as institutional research tied to evaluation of SSSP services– will also identify areas that qualify as a match Incentives provided through priority registration and course registration Keeping mindful of equity & achievement gap issues: Scorecard & Student Equity Planning Triage of services based on student needs Broader approach to service delivery: Pre and post enrollment services & supports, “just in time,” and intrusive services Supports for at-risk students Re-thinking student assessment– moving towards a more holistic approach based on a more thoughtful application of multiple and alternative measures Kresge Foundation Grant: communication and messaging to students & online student services portal Helping students with career and education goal planning early– exploration of career interests (pre-application, pre-enrollment, and post-enrollment) Declaring course of study and having student education plan (initial & comprehensive)

Student Success Act of 2012 (SB 1456) Student Success & Support Program Implementation and Communication Plan Board of Governors Consultation Council Stakeholder Input Final draft proposals submitted for broader review & input CSSO Workgroup Matriculation Advisory Committee Counseling Advisory Group Financial Aid Regional Reps Advisory Committee Implementation Workgroups develop draft proposals for input Title 5 Revision Adhoc Wkgrp MIS & Allocation Formula Adhoc Wkgrp BOGFW Wkgrp Student Equity Wkgrp Program Reporting Adhoc Wkgrp Student Services Categorical Input Workgroup 5/23/2019

Student Success Act of 2012 (SB 1456) Student Success & Support Program Planning & Implementation Timeline Fiscal Year 2012-2013 Fiscal Year 2013-2014 Fiscal Year 2014-2015 Fiscal Year 2015-2016 Fiscal Year 2016-2017 Implementation Year 3: FY 16-17 allocations based on 15-16 year-end data reported Legislative report due July 1, 2016 System-level Planning Year: Implementation workgroups convened October 2012 to develop proposals for title 5 Matriculation revisions, new allocation formula, & revised MIS data elements & definitions New program planning & budget process developed SB 1456 effective January 1, 2013 District/College-Level Planning Year: Develop program plans Implement MIS changes & ensure accurate & complete data reporting Allocations remain consistent as prior year, new formula not applied Funding targeted to core services of orientation, assessment, counseling & advising, & other education planning services District/College-Level Implementation Year 1: Program plans & budgets submitted Continue to ensure accurate & complete data reporting Allocations remain consistent as prior year, new formula not applied Legislative implementation report due July 1, 2014 (biannually thereafter) Proposed student notification requirement Spring 2015 Implementation Year 2: FY 15-16 allocations based on 14-15 year-end data reported Application of funding formula beginning this year Fall 2015: Proposed requirement of mandated services for first time students Proposed title 5 regs: 55531: (c) Districts are required to provide nonexempt students with the services specified in sections 55520, 55521, 55522, 55523, and 55524. Initial implementation of these services is required for first time students identified in 55530 (b) by the fall 2015 term. Beginning the spring 2015 term, districts shall notify students of the requirements established by this subchapter.

Student Success & Support Program Workgroup Timelines Title 5 Revision: November 2012 – March/April 2013 Draft regulations circulated for review March/April 2013 Consultation Council update April 18, 2013 BOG First Reading May 2013, Action July 2013 MIS Revision: November 2012- March 2013 Draft data elements circulated for review March 2013 Final revision by April/May 2013 (18 month implementation window) Allocation Formula: February-April 2013 Draft formula for comment April/May 2013 Finalized July 2013

What Changes Can We Expect?

Proposed Changes to the Student Matriculation (SM) data elements? The DRAFT proposed revisions are: Update to education goal SM01 Revision of SM02 “major” to “course of study” to align with Senate Bill 1456 Addition of new career goal SMXX as required by SB 1456 Deletion of SM03, “special services- needs” Deletion of SM09, “assessment services other” (incorporated into SM13) Revision of SM13: changed from “Follow-Up” to “Student Success Other” Addition of new Student Education Plan data element (separated from SM06, counseling and advising services) On SM01, ed goal, we plan to convene a workgroup to discuss a pathways model approach

Proposed Revisions to Title 5, Subchapter 6 Matriculation Student Success and Support Program Article 1. Scope and Definitions 55500 Scope and Implementation Intent 55502 Definitions   Article 2. Planning and Administration 55510 Matriculation Student Success and Support Program Plans 55511 55512 Evaluation, Program Reporting, Data Collection, Audits 55512 Program Effectiveness and Improvement 55513 55516 Training and Staff Development Professional Development 55513 55518 Funding

Proposed Revisions to Title 5, Subchapter 6 Matriculation Student Success and Support Program Article 3. Matriculation Student Success and Support Program Services 55520 Required Services 55521 Prohibited Practices (combined with assessment) 55521 Orientation (new) 55522 55524 Assessment 55523 Counseling, Advising, and Other Education Planning Services 55524 55525 Student Educational Plans 55525 55526 Evaluation of Student Academic Progress Student Follow-up 55526 55522 Special Accommodations

Article 4. Rights and Responsibilities, Exemptions, and Appeals Proposed Revisions to Title 5, Subchapter 6 Matriculation Student Success and Support Program Article 4. Rights and Responsibilities, Exemptions, and Appeals (New section with provisions taken from 55534) 55530. Student Rights and Responsibilities 55531. Institutional Requirements (new) 55532. Exemptions 55534. Violations, Waivers and Appeals § 55530 Student Rights and Responsibilities (proposed)   (a) All students shall be required to: identify an education and career goal; diligently engage in course activities and complete assigned coursework; and complete courses and maintain progress toward an education goal and completing a course of study. (b) Nonexempt first time students shall within a reasonable period of time be required to: (1) identify a course of study. (2) be assessed to determine appropriate course placement. (3) complete an orientation activity provided by the college. (4) participate in counseling, advising, or another education planning service pursuant to section 55523 to develop, at a minimum, an abbreviated student education plan. (5) for the purposes of this section, a first time student is a student who enrolls at the college for the first time, excluding students who transferred from another institution of higher education. For purposes of this section, first time enrollment does not include concurrent enrollment during high school. To the extent that a college has the capacity to require and provide the services identified in (b)(1) through (4) to other students, nothing in this section would preclude a college from doing so. (c) Nonexempt students who have completed the services identified in (b)(1) through (4) shall be required to complete a comprehensive ed plan after completing 15 degree applicable units or prior to the end of the 3rd term of enrollment, or a shorter period if required by district or program policy. (d) Failure to fulfill the required services listed in (b) and (c) may result in a hold on a student’s registration or loss of registration priority pursuant to 58108 until the services have been completed.

Frequently Asked Questions Do we need to submit Matriculation Plans? No. New reporting requirements will be released in Summer 2013. How will Student Equity Plans link with the new Student Success and Support Program plans? The Student Equity Workgroup was convened in February 2013 and will develop a recommendation on how the plans will be linked or integrated. We hope to publish requirements for both this summer. Is it true that beginning July 1st, 2013, Matriculation/Student Success & Support Program funds can only be targeted to orientation, assessment, counseling/advising/other student ed planning, & evaluation of academic progress (formerly follow-up for at risk students)? Yes, beginning July 1st, the funds colleges receive for the former matriculation program must be targeted to the core services identified in the bill.

Frequently Asked Questions How will the mandated services be implemented? At this time the policy workgroup is still discussing options– some possibilities include starting with orientation or targeting core services to first time students only. What’s the thinking on the student ed plan requirement so far? Draft language from the title 5 workgroup so far distinguishes between an “abbreviated” ed plan for students versus a “comprehensive” ed plan. The abbreviated ed plan would be appropriate for first time students, students on academic or progress probation, or students with short term goals. The comprehensive ed plan would be required when students identify a course of study (major, program, etc.).

Proposed Funding Formula… sneak peak…

Proposed SB 1456 Student Success & Support Program Credit Funding Formula Draft College’s Potential Population of Students to Receive Services Students Served at the College College Match Initial Orientation** 10% Initial Assessment** 10% Abbreviated SEP** 10% Counseling/Advising 15% Comprehensive SEP 35% At Risk Follow-Up Svc 15% Other Follow-Up Svc 5% TBD Unduplicated Credit Student Headcount* (academic year = summer, fall, winter, spring) Base Funding Floor $35K or 10% (whichever is greater) 40% 60% *includes CA resident students enrolled as of census in at least 0.5 credit units, (STD7) headcount status “A,” “B,” “C,” excludes special admits **include pre-enrollment services provided for students with SB record, but no enrollment)

SB 1456 & Implementation of the BOGFW Conditions

SB 1456 and the BOG Fee Waiver Requires adoption of minimum academic and progress standards that are uniform across all campuses Will mirror Enrollment Priority regulations: Rely on existing academic (2.0) and progress (50%) standards in 55031(a) and (b) Loss of fee waiver eligibility after two consecutive terms on probation (some discussion needed about how to treat summer terms) Single appeal process for loss of enrollment priority and loss of BOGFW

Fee Waiver Limitations in SB 1456 BOG must consider: Standards that don’t unfairly disadvantage financially needy students Appeal criteria that consider circumstances such as reductions in student support services or changes to a student’s economic circumstances Availability of services and information about services provided to help students maintain eligibility Implementation phased in, effective no sooner than one year after adoption Legislative intent: Implement only with development of support services and interventions to prevent disproportionate impact based on ethnicity, gender, disability or socioeconomic status Demonstrate “a reasonable effort to provide a student with adequate notification and assistance in maintaining his or her fee waiver eligibility.

Fee Waiver Draft Regulations Notification to student no later than 30 days after end of term with substandard academic or progress performance Re-establish eligibility by increasing GPA or completion above standard; successful appeal Clock re-sets if there is a break in enrollment of at least two primary terms

Implementation Challenges District standards cannot exceed minimum standards for BOG Fee Waiver; Enrollment Priority policy is a minimum standard Intent is that appeals for loss of fee waiver eligibility be processed along with appeals for loss of enrollment priority – institutional rather than financial aid responsibility Primary terms vs. summer…

Possible Timeline for Fee Waiver Regulations Proposed regulations to Board of Governors (BOG) May, 2013 Adoption of regulations by (BOG) July, 2013 Begin consumer information dissemination and notification 2013-14 and 2014-15 – first official notification after spring 2014 Make system changes during 2014-15 to allow for single term fee waiver award First loss of fee waiver anticipated fall 2015 – districts may not implement early

Closing Thoughts… As we implement policy changes … Keep the dialogue focused on what works for students Think about how can we incentivize student and institutional behaviors to increase student success Be mindful of equity impacts… need to track student outcomes- especially for underrepresented and educationally disadvantaged student groups…

Closing Thoughts… Realize that no magic easy solutions or one size fits all approaches Ensure meaningful use of technology to serve greater numbers of students… effectively… not just compliance driven… Institutional research and planning can play (and are playing!) an important role in shaping how these reforms are implemented.

For Additional Information & Updates http://extranet.cccco.edu/Divisions/StudentServices/ Matriculation/SB1456StudentSuccessActOF2012.aspx Save the date: September 23-24, 2013 Sacramento (hotel to be announced) All directors/coordinators training conference Team of 3 from each campus invited --Program coordinator/director --CSSO --Other key stakeholder Goal of the summit is to provide training on: --the new SB 1456 and title 5 requirements; --reporting processes and expectations; and, --the latest research outcomes on what works for students and effective strategies for implementing the new requirements

Questions? Contact me: Linda Michalowski Vice Chancellor Student Services and Special Programs lmichalo@cccco.edu